Transcript Keyboarding Essentials Module 3

Keyboarding and
Formatting Essentials
Module 3
Word Processing Basics
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Create documents.
Save, preview, and print documents; use Help.
Create and modify character and paragraph
formats.
Edit documents and apply communication skills.
Build keyboarding skills.
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Word
screen
• Formatting
toolbar – buttons that provide access to common
commands.
• Horizontal ruler– displays margins, tabs, and indents.
• New Document
– blank
area of the screen
where
Title barwindow Menu
bar
Standard
toolbar
you enter text.
• Insertion point – identifies where you are in the document.
• Title bar– displays name of the application and document
currently open.
Horizontal
Formatting
• Menu bar – displays drop-down
menus from which commands
ruler
toolbar
can be selected.
• Standard toolbar – buttons that provide access to common
New Document Window
Insertion
commands.
point
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Menu bar commands
• The Menu bar at the top of
the screen lists commands
available in Word.
• Examples are File, Edit,
View, Insert, Format, and
Tools.
• Click an item on the Menu
bar (File, for example) to
display available options.
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Navigate in a
document
• The document window displays only a portion
of a page at one time.
• Move within the entire document by using
the:
– Keyboard.
– Mouse.
– Vertical scroll bar to move up and down through a
document.
– Horizontal scroll bar to move left and right across a
line.
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Select text
• Text must be selected before it can formatted or
manipulated.
• Selected text is highlighted in black on the
screen.
You need to select text to change it or
manipulate it. Selected text appears dark on the
screen. Selected text looks like this sentence.
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Select text
• Select a word
– Click at beginning of word and drag mouse over text.
or
– Double-click on the word.
• Select a paragraph
– Triple-click in the paragraph.
• Deselect text
– Click anywhere outside the selected text.
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Formatting toolbar
• Buttons on the Formatting toolbar provide an
efficient way to apply character formats.
Font
Bold
Font size
Underline
Italic
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Fonts and font sizes
• Font refers to the appearance of a character
distinguished by typeface and size.
• Word’s default font is 12-point Times New Roman.
• Most text is keyed in a 10-, 11-, or 12-point font.
• A 14-point font is often used to emphasize main
headings and titles.
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Fonts and font sizes
• Word offers a variety of fonts and font sizes.
Font size is
measured in
points. One
vertical inch
equals 72
points.
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Alignment
• Alignment refers to the way in which the text
lines up.
• Use the alignment buttons on the Formatting
toolbar to quickly align text at the left, center,
right or justify text.
Align right
Justify
Align left
selected
Align center
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Alignment examples
Left align
Center align
Right align
Justify
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Line spacing
Line Spacing
button on the
Formatting
toolbar.
• Word’s default line spacing is
single (1.0).
• Other options are:
– Double spacing (2.0), which leaves a
blank line between every typed line.
– 1.5, which leaves .5 blank lines
between typed lines.
– 2.5, which leaves 2.5 blank lines
between typed lines.
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Check spelling
• Use the Spelling and Grammar feature to
check the spelling in your document.
Checker
identifies a word
not in the Word
dictionary.
Suggested spellings.
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Undo
• Click the Undo button to reverse the most
recent action you have taken.
• To reverse several actions:
– Click the down arrow on the Undo button to display
a list of recent actions.
– Click the action you wish to reverse.
– Remember! All actions above the selected action
will be reversed too.
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Redo
• Click the Redo button to reverse the last
Undo action.
• Can be applied several times to redo the past
several actions.
• Click on the down arrow on the Redo button
to view all actions that can be redone.
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Center page
• To center a page
vertically:
– Insertion point on
page to be centered.
– File menu, Page
Setup.
– Layout tab.
– Vertical Placement:
Center.
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Insert date feature
• Insert menu,
Date and
Time.
• Month-day-year
format.
• If desired, check
Update
automatically.
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Tab types
Left
Aligns text at the left.
Right
Aligns text at the right.
Center
Centers text around tab.
Decimal
Aligns numbers at the decimal point.
Bar
Aligns text to the right of a vertical
bar.
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Horizontal ruler
• Tabs can be set or cleared on the Horizontal
ruler.
• To view ruler:
– Click View menu, Ruler.
Default tabs
• Set every 1/2 inch (0.5)
• Small gray marks
Tab Alignment button
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Keyboarding and
Formatting Essentials
Module 3
Critical Thinking 
Have you used word processing
programs other than Word? How do
they compare with Word in regard to
ease of use?
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