Transcript Slide 1

Textbook Ordering
Fall 2008 Statistics
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603 individual textbook requisitions.
13,305 Books checked in from July to August
18th, the start of charging.
An additional 3,204 books checked in after the
18th
Total of 16,509 books
Returns From May To Oct.
$145,679.15
Cost
Sum of cost
$70,000.00
$61,114.09
$60,000.00
$50,000.00
$44,943.23
$40,000.00
$30,000.00
$20,827.59
$20,000.00
$10,522.42
$7,158.82
$1,113.00
$0.00
$10,000.00
$0.00
2008/04
2008/05
2008/06
2008/07
2008/08
2008/09
2008/10
Textbook Adoption Form
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Hand them in on time.
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Complete the form completely.
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The sheer volume of orders and changes creates problems.
If you have not decided on a book by the deadline let us
know why.
Missing information creates delays and holds up the entire
order from a publisher.
If supplies are required please list them on the form.
Research the book beforehand
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Edition changes occur regularly (sales rep or faculty center)
Books go out of print.
Textbook Adoption Form
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Header
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Contains the department, course number, and the title of the
course.
Includes the lead instructor.
Section numbers must be filled out, use extra forms if needed
Includes the return date to the Bookstore, admin assist may
have an earlier date.
Textbook Adoption Form
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Fill out the questions about enrollment and edition changes.
 Please note whether the book is required, optional, or
recommended.
Includes a history of the previous book used.
 Please check these carefully and call if you have questions.
Textbook Adoption Form
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Use the following area to list any additional
books or supplies needed for the class.
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Supplies and books are NOT ordered for classes
unless they are listed.
Include all listed information.
Textbook Adoption Form
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Finally, sign and date the form.
Textbook Adoption Guidelines
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Written by the Textbook Committee subcommittee of
the Quality Learning Student Council and the
bookstore management.
The guidelines are available from the SJC Employee
Intranet under Academic Resources.
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Look under documents and click on the Textbook Adoption
Guidelines.
Also available on the bookstore link (near future)
Most important tip – when adopting a book consider
the 3 year adoption rule.
Book Representatives
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They are sales people! They are looking out for the
company.
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Ordering bundles we keep customers in our store but our
customers want used books.
Make sure if purchasing a bundle ALL of the
components are available separately.
If you aren’t going to use the extra parts in a bundle,
don’t order it!
Bundles make the components cheaper but create
problems for used books.
Bundles
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If bundles are ordered for a section, use all of
the materials in it.
Students become frustrated during buyback when we
can only buy back the book below the standard
pricing.
 Students complain to us about not using all of the
components.
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We cannot buy back the components in a bundle.
Bundle Example
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Beginning and Intermediate Algebra with My
Math Lab
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Retail $148.75
Used Pricing
Standard Pricing on book $108.00
 My Math Lab $55.00
 Total of $163.00
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Used book is $14.25 MORE than a new bundle.
Price Adjustments for Used Book
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Since the used book is more than new we have
to adjust to compensate for the cost of the
access code.
During buyback the $148.75 bundle can now
only be purchased from the student for $51.
The total for the used bundle $128.95 ($51 x
markup + $55 access code).
Custom Books
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Take longer from the publisher as they are
printed on demand.
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10% Return privilege on custom orders.
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Some can take 4-6 weeks for printing.
100 books ordered means only 10 copies can be
returned.
Reorders take extended periods of time.
Since these are not available elsewhere, buyback
is severely limited.
Book Changes
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Students begin purchasing books as soon as they are
available.
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Avoid making changes to the required textbooks.
Students will open and use the bundle materials which makes
them nonrefundable.
Check the books yourself.
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Come to the bookstore at least 1-2 weeks before classes start.
If the book is incorrect it gives us time to get it corrected.
Checking the books on the shelf is the best way to know
what your students will show up with.
Changes Continued
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Changing books the week of student charging is
the worst possible time.
Currently we run 4 registers with only 4 full time
employees, there is no time to process these changes
during student charging.
 Students are already purchasing these books and
now must return the book and wait for the new one.
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Effects of Book Change
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One book change creates a domino effect.
Booklist must be edited to reflect the changes.
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Booklist is online & in bookstore now has to be edited to give correct
info
They must be reprinted averaging 100 pages.
Business Office now has to edit student accounts who are 3rd party
Old books must be pulled & returned.
Requires new shelf tag.
Shipping must be paid for new books & to return old ones.
Purchase orders must be approved.
New books must be ordered and now put up.
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Creates a large delay for the student.
Online Classes
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List these separately and include only the
REQUIRED materials.
If an access code is needed, list this as well.
A majority of students place orders the week
before classes start and expect the books there
before classes start.
Printed Materials
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Put these on the textbook adoption form even if you
will be placing the order at copy services.
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Note if you will be placing the order yourself.
Price lists and tags are generated from these
Need to be in as early as possible preferably 2 weeks
before classes start.
Copy Services is busy during the first of the semester.
Any revisions need to be completed as soon as
possible.
Any unusable overstock (i.e. revisions made) will be
charged to the corresponding school.
Returning Textbooks
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Before sending students to the bookstore, know
the bookstore return policy.
Certain dates are set forth and need to be
followed.
Textbooks that have writing, highlighting, or are
not in new condition cannot be returned for a
full refund.
If in doubt, call the bookstore first. 566-3260