Transcript Document

PowerPoint
Tutorial 1
Creating a Presentation
FIRST COURSE
Objectives
• Open and view an existing PowerPoint
presentation
• Switch views and navigate a presentation
• View a presentation in Slide Show view
• Plan a presentation
• Create a presentation using a template
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Objectives
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Edit text on slides
Add, move, and delete slides
Promote and demote bulleted text
Check the spelling in a presentation
Use the Research task pane
Create speaker notes
Preview and print slides, handouts, and
speaker notes
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What Is PowerPoint?
• PowerPoint is a powerful presentation
graphics program that provides everything
you need to produce an effective
presentation in the form of on-screen slides,
a slide presentation on a Web site, or blackand-white or color overheads
• Using PowerPoint, you can prepare each
component of a presentation: individual
slides, speaker notes, an outline, and
audience handouts
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Opening an Existing PowerPoint
Presentation
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Switching Views and
Navigating a Presentation
• The PowerPoint window contains features
common to all Windows programs, as well
as features specific to PowerPoint
– Slide pane
– Notes pane
– Slides tab
• Thumbnails
– Outline tab
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Switching Views and
Navigating a Presentation
• At the lower right of the PowerPoint
window, on the status bar to the left of the
Zoom slider, are three buttons you can use
to switch views
– Normal view
– Slide Sorter view
– Slide Show view
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Viewing a Presentation
in Slide Show View
• Slide Show view is the view you use when you
present an on-screen presentation to an audience
• When you click the Slide Show button on the status
bar, the slide show starts beginning with the current
slide
• When you click the Slide Show button on the View
tab on the Ribbon or press the F5 key, the slide
show starts at the beginning of the presentation
• In Slide Show view, you move from one slide to the
next by pressing the Spacebar, clicking the left
mouse button, or pressing the → key
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Viewing a Presentation
in Slide Show View
• When you prepare a slide show, you can
add special effects to the show:
– Slide transitions
– Animations
– Progressive disclosure
– Footer
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Planning a Presentation
• Planning a presentation before you create it:
– Improves the quality of your presentation
– Makes your presentation more effective and
enjoyable
– Saves you time and effort
• As you plan your presentation, you should
determine the following aspects:
– Purpose of the presentation
– Type of presentation
– Audience for the presentation
– Audience needs
– Location of the presentation
– Format
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Using Templates
• PowerPoint helps you quickly create
effective presentations by using a template
– A PowerPoint file that contains the
colors, background format, font styles,
and accent colors for a presentation
• Click the Office Button , and then click
New
• In the pane on the left side of the New
Presentation dialog box, click New from
existing in the list under Templates
• Double-click the template you wish to use
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Using Templates
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Modifying a Presentation
• A placeholder is a region of a slide, or a
location in an outline, reserved for inserting
text or graphics
• A text box is an object that contains text
– An Active text box appears with dashed
lines and sizing handles around the text
– Sizing handles are small circles and
squares on the corners and sides of the
text box
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Modifying a Presentation
• A bulleted list is a list of “paragraphs” with a
special character to the left of each paragraph
– Bulleted item
– First-level bullet
– Second-level bullet
• Subbullet
• A numbered list is a list of paragraphs that are
numbered consecutively on the slide
• In all your presentations, you should follow the 6 x
6 rule as much as possible: Keep each bulleted
item to no more than six words, and don’t include
more than six bulleted items on a slide
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Creating Effective Text Presentations
• Think of your text presentation as a visual
map of your oral presentation. Show your
organization by using overviews, making
headings larger than subheadings, and
including bulleted lists to highlight key
points and numbered steps to show
sequences
• Follow the 6 × 6 rule: Use six or fewer items
per screen, and use phrases of six or fewer
words. Omit unnecessary articles,
pronouns, and adjectives
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Creating Effective Text Presentations
• Keep phrases parallel. For example, if one
bulleted item starts with a verb, all the other
bulleted items should start with a verb. Or, if
one bulleted list is a complete sentence, all
the items should be complete sentences
• Make sure your text is appropriate for your
purpose and audience
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Editing Slides
• The slide title text is a text box at the top of
the slide that gives the title of the
information on that slide
• The slide content is a large box in which
you type a bulleted or numbered list or
insert some other kind of object
• You also can enter text using the Outline
tab
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Editing Slides
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Deleting Slides
• In Normal view, go to the slide you want to
delete so it appears in the slide pane, and
then click the Delete button in the Slides
group on the Home tab
or
• Click the desired slide thumbnail in the
Slides tab, click the slide icon in the Outline
tab, or in Slide Sorter view, select the slides
you want to delete, and then press the
Delete key
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Adding a New Slide
and Choosing a Layout
• A layout is a predetermined way of
organizing the objects on a slide including
placeholders for title text and other objects
• When you insert a new slide, it appears
after the current slide, with the default
layout, Title and Content
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Adding a New Slide
and Choosing a Layout
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Promoting, Demoting,
and Moving Outline Text
• Working in the Outline tab gives you more
flexibility because you can see the outline
of the entire presentation
• To promote an item means to raise the
outline level of that item
• To demote an item means to decrease the
outline level
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Promoting, Demoting,
and Moving Outline Text
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Promoting, Demoting,
and Moving Outline Text
• You can move outline text by dragging the
text in the Outline tab
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Moving Slides in Slide Sorter View
• In Slide Sorter view, PowerPoint displays all
the slides as thumbnails, so that several
slides can appear on the screen at once
• On the status bar, click the Slide Sorter
button
• Dragging and dropping slides in Slide
Sorter view will rearrange them in the
presentation
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Moving Slides in Slide Sorter View
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Checking the Spelling in a Presentation
• Before you print or present a slide show,
you should always perform a final check of
the spelling of all the slides in your
presentation
• PowerPoint does two types of spell check:
– The regular type is when PowerPoint
finds a word that’s not in its dictionary
– The other type is called contextual
spelling, which checks the context in
which a word is used
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Checking the Spelling in a Presentation
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Using the Research Task Pane
• PowerPoint enables you to search online
services or Internet sites for additional help
in creating a presentation
• A thesaurus contains a list of words and
their synonyms, antonyms, and other
related words
• You access the Research task pane by
clicking the Review tab on the Ribbon, and
then clicking either the Research or the
Thesaurus button in the Proofing group
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Using the Research Task Pane
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Creating Speaker Notes
• Notes (also called speaker notes) help the
speaker remember what to say when a particular
slide appears during the presentation
• They appear in the notes pane below the slide
pane in Normal view
• You can also print notes pages with a picture of
and notes about each slide
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Previewing and Printing a Presentation
• PowerPoint provides several printing
options
– Color, grayscale, or pure black and white
– Handouts are printouts of the slides
themselves; these can be arranged with
several slides printed on a page
– Overhead transparency film
• Print Preview allows you to see the slides
as they will appear when they are printed
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Previewing and Printing a Presentation
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Previewing and Printing a Presentation
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