Transcript our.componentone.com

Guidelines for Friendly Owl
Reviewers
Friendly Owl Software, Inc.
Project Timeline
Deadline for review: XX/XX/20XX
Documentation complete: XX/XX/20XX
Product Release: XX/XX/20XX
Where are the documents?
The Word documents for this project are stored
on the SharePoint Server at:
http://server1/Nicky/FriendlyOwlSoftwareDocu
mentationLibrary/Forms/AllItems.aspx
If you cannot access this folder, or you can access the
folder, but can’t check out documents, please contact
[email protected]
Starting a Review
• In SharePoint, check out the document you
wish to edit.
• Open the document, then turn on “Track
Changes” in Word. To do so:
1. Click the Review tab.
2. Click the Track Changes button.
3. Choose Track Changes.
Working with “Track Changes”
• Track changes will display all of your changes in red, with
underlining. (The changes of others will also appear in
color with underlining.)
• If you find it hard to work this way, you can choose to
change the view. Go to the Review tab and click the
drop-down to the right of the Track Changes button.
Choose “Final” from the list.
• Please note that when you hover over any change, the
initials of the person who made it will display in a popup.
Adding your Comments
If you would simply like to comment on some of the
text or a graphic (noting it needs to be doublechecked, etc.), use the Commenting feature in
Word.
1. Select the text or graphic you would like to
comment on.
2. On the Review tab, click the New Comment
button.
3. Add your comment. It will be flagged with your
initials automatically.
Working with Comments
• Comments display by default in “balloons.” If
you don’t like this display, you can change it.
Click the Balloons button and choose Show All
Revisions Inline. (In Word 2010, the Balloons
menu is under the Show Markup drop-down.)
• You can also view all changes in a single
Reviewing Pane, click on the Reviewing Pane
drop-down and choose Vertical or Horizontal.
Reviewing Tips
Some tips when adding changes/reviewing:
• If you add a change and decided against it, you
can hit the Undo button in Word. Or put your
cursor within the edit (the red text with
underlining) and click the Reject button.
• You can navigate through all changes quickly
using the Previous and Next buttons next to the
Reject Changes button.
• If you add a comment and would like to delete it,
click on the Comment “balloon”, right-click, and
choose Delete Comment.
Finishing a Review
1. If you changed the View to Final, please
change it back to Final Showing Markup (so
that all the changes are displayed).
2. Save the document. Make sure to save it as a
.doc file, (Word 97-2003 document) not a
.docx file.
3. In SharePoint, check the document back in.
Questions?
Please contact me at [email protected] or +1
555-123-1234 if you have any questions.
Thank You!