Transcript Document

Digital Library Demonstration
Users Provisioning
State Preparation for Digital Library Preview
K-12 Leads Webinar
5/20/14
Agenda
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Welcome
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Digital Library Demonstration
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User Provisioning Manual and Template
– Chrys Mursky, Director of Professional Learning,
Smarter Balanced
– Colleen Anderson, IA, Co-Chair of the Formative WG
– Judy Snow, MT, Co-Chair of the Formative WG
– Leslie Schneider, Amplify Staff
– Brandt Redd, Chief Technology Officer
Digital Library Functionality
• Enables State Networks of
Educators and State
Leadership Teams to
submit, review, and publish
resources
• Allows educators to view,
download, and rate
resources
• Uses state-of-the-art
tagging and search to
quickly find resources by
CCSS and other topics
• Enables educators from
across the Consortium to
collaborate and share their
knowledge
• Facilitates access to
resources that are stored in
participating libraries
Slide 3
Digital Library Resources
Assessment
Literacy Modules
Exemplar
Instructional
Modules
Education
Resources
• Commissioned Professional Learning Modules
• Resources for educators, students and families
• Frame Formative Assessment within a Balanced Assessment System
• Articulate the Formative Assessment Process
• Highlight Formative Assessment Practices and Tools
• Commissioned Professional Learning Modules
• Instructional coaching for educators
• Instructional materials for students
• Demonstrate/support effective implementation of the formative
assessment process
• Focus on key content and practice from the Common Core State
Standards for Mathematics and English Language Arts
• High-quality vetted instructional resources and tools for educators
• High-quality vetted resources and tools for students and families
• Reflect and support the formative assessment process
• Reflect and support the Common Core State Standards for Mathematics
and English Language Arts
• Create Professional Learning Communities
Slide 4
Digital Library Preview Period
June 3 – September 30, 2014
Test the initial
software
application
Provide users
access to an initial
set of resources
that will grow
Digital Library Demonstration
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Live Demonstration
Screen Shots of features to be released
5/30
Digital Library: Collaboration
Digital Library: Collaboration
Digital Library: Collaboration
Digital Library: Collaboration
Digital Library: Collaboration
Digital Library: Collaboration
Digital Library: Collaboration
Digital Library: Collaboration
Digital Library: Collaboration
Timeline and Process
User Provisioning
Manual Sent to States
5/19
K-12 Leads Digital
Library Webinar
5/20
States Send Webinar
Recording Link and
User Provisioning to
Districts
5/20-6/3
Districts Prepare
Templates for Upload
5/19-6/3
Districts Upload
Template
5/30-6/3
Digital Library Preview
Starts
6/3
Digital Library User Provisioning Manual
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Table of Contents
Data Fields on the Template
User Provisioning System Email
Notifications
User Provisioning Manual
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CONTENTS
INTRODUCTION 3
Motivation for Managing User Accounts with CSV Files 3
Workflow for File Uploads 3
Understanding CSV Files 3
Creating CSV Files 5
Creating a CSV file from Microsoft Excel 2010 5
Creating a CSV file from other Spreadsheet Applications 6
UPLOAD PROCESS
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Installing an SFTP Client
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Installing FileZilla 7
Acquire the Template File 7
Create the Upload File 8
Examples of Lines in a CSV File 9
Contents Cont.
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Add a New User
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Delete an Existing User
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Set user for Error Notification 9
Upload the CSV File to the System 10
RECEIVING AND RESOLVING ERROR CODES12
CSV file has in incorrect header line 12
CSV file is corrupt
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CSV file cannot be found 12
CSV file cannot be read 12
Missing REQUIRED field(s)
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Invalid Action 13
TECHNICAL SUPPORT 14
LIST OF FIGURES
Figure 1. Table in a spreadsheet application
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Figure 2. CSV file in a text editor
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Figure 3. Saving an Excel file as CSV 5
Figure 4. FileZilla Upload Session
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Data Fields on the Template
Column
Definition
action
Action to perform on the user’s record. One of the following values:
ADD—Add a new record.
DEL—Delete an existing record.
NOTIFY—Contact information for sending messages when processing the
CSV file.
Required
password
User’s password. Must be at least seven characters long with at least one
numeric character. Optional for the ADD action. If absent, the system creates
a random password. Ignored for the DEL and NOTIFY actions.
firstname
User’s first name. Required for the ADD action; ignored for the DEL and
NOTIFY actions.
lastname
User’s last name. Required for the ADD action; ignored for the DEL and
NOTIFY actions.
phone
User’s telephone number in XXX-XXX-XXXX format. Optional for the ADD
action; ignored for the DEL and NOTIFY actions.
email
User’s email address. Required.
state
User’s two-letter state abbreviation. Optional for the ADD action; ignored for
the DEL and NOTIFY actions.
User Provisioning System Email Notices
RECEIVING AND RESOLVING ERROR
CODES
• When processing a CSV file, the user
provisioning system generates error
messages at the file level (if it cannot
process the entire file) or at the record level
(if it cannot process individual records). The
system sends these error messages to the
email address associated with the NOTIFY
line in the CSV file.
State Support for Districts
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Add the contact information for state staff
who will assist districts with questions
about the Digital Library and user
registration to Page 14 of the User
Provisioning Manual before it is sent to
districts.