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Workshop on
TPSDP Sub Project Proposal Development
Batch II
Technological and Professional Skills Development
Sector Project
ADB LOAN
Number: 1792-INO
Workshop
Lesson
Learned
Background
Capacity
Experience
Resources
Project Objectives & scope
Mechanism
Method & Technique
For proposal
Proposal
Objectives
Objectives Scope
Mechanism
Method & Technique
share information
Project Background
Self Ev.
Selection
Sub project
Proposal
Selection
HE Institution Development
TPSDP
Grant
SSP
NSP
ISS
ISS
SSP
NSP
Student
Support
Quality of
Entering Student
Other
Funding
Sources
SSP : Strengthening Study Program
NSP : New Study Program
ISP : Institutional Support System
Language
Demand for HE
GDP
Regional/
National
Development
SE
Report
Batch II
ELIGIBILITY
Next batch
Next batch
fail
Evaluation
pass
Sub project
Proposals
SP Proposals
Batch I
Failed from
Site Visit
Site
Visit
Evaluation
failed
pass
Negotiation
fail
OTHER CONSIDERATION IN SELECTION PROCESSES
 5 Study Programs
 US$ 8 Million
(for 3 Batches)
NSP SSP
ISS
ISS
SSP NSP
Integrated
Sub project
Proposals
Sub-Project
Proposal
Selection
Criteria
Evaluation
pass
Site
Visit
Revenue Capacity VS
Proposed Investment
New Study Program:
 No Student Enrolled
 No DGHE Decree
 No Acreditation Mark
SELECTION MECHANISM
Grant Distribution
Grants
Batch
Year
(D3 + S1)
Duration
Sub-project effective
date
Study Programs
I
2001
33
4 years
October 2001
II
2002
70–80
4 years
February 2002
III
2003
50-60
4 years
January 2003
Calendar for Program Preparation
Activities
Batch II
Batch III
Invitation for proposal
September17, 2001
July 2002
Proposal submission
November 15, 2001
September 2002
Site visit
January 2002
November 2002
Project implementation plan
February 2002
December 2002
Grant Award (contract)
February 2002
January 2003
TENTATIVE SCHEDULE
Prelimanary
Screening (SE)
A
Invitation for
Proposal
17 Sep-15 Nop
Workshop for
Proposal
24 Sep-3 Okt
Proposal Submission
15 Nop
Proposal Distribution
to Reviewer
19-20 Nop
Reviewer Meeting
Desk Evaluation
14-31 Jan
Reviewer Meeting
8-9 Feb
ADB - DGHE
Approval
Announcement
Appraisal &
Finalization
11-20 Feb
Feb
Feb
20 Nop-21 Des
Final Desk
Evaluation
27-28 Des
Announcement
1-5 Jan
Site Visit Preparation
A
19-20 Nop
Site Visit
PIP Development
and contract
Negotiation
ADB Approval
Mar
Mar
Mar
7-8 Jan
Award
Mar
SUBPROJECT IMPLEMENTATION AND DISBURSEMENT SCHEDULE
TECHNOLOGICAL AND PROFESSIONAL SKILLS DEVELOPMENT SECTOR PROJECT
SUBPROJECT BATCH II
No. IMPLEMENTATION
II
Y1
2002
III
IV
Y2
I
2003
II
III
Y3
IV
I
II
2004
III
Y4
IV
I
II
2005
III
IV
2006
I
1 Contract Duration
2 Implementation
Year I
Year 2
Year 3
Year 4
3 Annual Disbursement Plan
4 Payments
First Payment
Second Payment
30%
35%
40%
25%
50%
60%
10%
50%
50%
50%
50%
50%
ELIGIBLE COST COMPONENT
BUDGET PLAFOND
Program Description
Strengthening the
existing study
program
Max (US$)
S1 Program
1.300.000
D3 Program
1.300.000
D3 Program as RRP
1.600.000
Establishing new
study program
S1
1.500.000
D3
1.500.000
Institutional Support
Each Program
100.000
ELIGIBLE COST COMPONENT
STAFF DEVELOPMENT
DEGREE
DOMESTIC
OVERSEAS
NON DEGREE
Staff Development
Degree Program
1. Waktu pemberian beasiswa maksimum sbb :
S2 domestic 2,5 tahun,
S3 domestic 3,5 tahun (Setelah S2)
S2 overseas 2 tahun,
S3 overseas 4 tahun (Setelah S2)
Catatan:
Pengiriman Program S3 Luar Negeri Batch II
paling lambat September 2002
untuk selama 4 tahun
Staff Development
Degree Program
2. Unit Cost Maksimum:
Overseas:
S2/S3 degree: US$ 27000/orang-tahun termasuk tiket pp 1x.
Domestic:
S2 degree Rp 18,7 juta/orang-tahun
S3 degree Rp. 19,8 juta/orang-tahun
belum termasuk tiket pp 1x.
Biaya tiket: at cost.
Staff Development
Non-Degree Program
 Seminar internasional ke luar negeri membawakan
makalah dengan maksimum US$ 3000/makalah,
termasuk tiket pp.
 Overseas short-term training minimum 1 bulan,
maksimum 3 bulan dengan dana maksimum US$ 4000/
orang-bulan termasuk tiket pp 1x.
 Domestic training/magang industri maksimum 3 bulan,
minimum 1 bulan dengan dana maksimum Rp. 7 juta/
orang-bulan belum termasuk tiket pp 1x (at cost)
 Domestic Degree Training tidak dilakukan di
perguruan tingginya sendiri.
No.
A.
I.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Description
UK(GBP)
UNIT-COST
MAN-YEAR
USA (US$)
UNIT-COST
MAN-YEAR
560
160
600
600
250
700
875
500
875
10000
1300
500
175
13,000
1,500
500
250
250
40
250
50
Master (S-2) Program (2 years)
Direct Cost
Stipends/living allowance/Month
Book allowance/Year
Arrival and clothing allowance *)
Postage & Shipping allowance *)
Tuition and fee - at cost/year
International airfare - return (at cost)*)
Special program *)
Thesis/research allowance *)
Medical insurance/year
Departure & excess baggage *)
Home office registration *)
Visa application/immigration fee *)
Special course, tutoring - at cost *)
Pre-accademic program -at cost *)
University application fee-at cost *)
Total
Equivalent to USD
6,960
205
325
11,500
700
250
106
125
23
20,194
32,027
8,500
2,500
650
250
400
1,100
750
1,100
150
15,000
3,000
850
600
500
11,850
625
494
75
11,750
1,375
375
213
450
-
27,206
27,206
No.
A.
I.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Description
Australia (AUD)
UNIT-COST
MAN-YEAR
Canada (CAD)
UNIT-COST
MAN-YEAR
Master (S-2) Program (2 years)
Direct Cost
Stipends/living allowance/Month
Book allowance/Year
Arrival and clothing allowance *)
Postage & Shipping allowance *)
Tuition and fee - at cost/year
International airfare - return (at cost)*)
Special program *)
Thesis/research allowance *)
Medical insurance/year
Departure & excess baggage *)
Home office registration *)
Visa application/immigration fee *)
Special course, tutoring - at cost *)
Pre-accademic program -at cost *)
University application fee-at cost *)
Total
Equivalent to USD
1,230
720
1,230
1,400
800
1,400
15,000
2,500
1,300
400
274
200
25,000
3,000
1,500
600
350
200
450
450
15,780
760
658
20,000
1,375
700
250
312
100
225
1,000
1,200
1,000
250
6,500
3,000
750
1,500
960
1,100
1,300
1,100
250
15,000
4,000
860
1,500
1,000
125
125
12,600
1,250
525
250
10,750
1,750
403
750
980
63
40,160
29,321
21,144
19,222
No.
A.
I.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Description
Netherland(NLG)
UNIT-COST
MAN-YEAR
Japan (Y)
UNIT-COST
MAN-YEAR
Master (S-2) Program (2 years)
Direct Cost
Stipends/living allowance/Month
Book allowance/Year
Arrival and clothing allowance *)
Postage & Shipping allowance *)
Tuition and fee - at cost/year
International airfare - return (at cost)*)
Special program *)
Thesis/research allowance *)
Medical insurance/year
Departure & excess baggage *)
Home office registration *)
Visa application/immigration fee *)
Special course, tutoring - at cost *)
Pre-accademic program -at cost *)
University application fee-at cost *)
Total
Equivalent to USD
1,700
1,200
425
1,900
1,200
425
21,600
1,200
213
200,000
90,000
200,000
250,000
90,000
250,000
2,700,000
90,000
112,500
14,500
3,750
960
20,000
3,750
960
17,250
1,875
480
800,000
150,000
1,200,000
150,000
1,000,000
75,000
50,000
102,000
25,000
50,000
102,000
25,000
25,000
102,000
12,500
-
1,020
250
1,020
250
125
125
1,020
125
63
43,826
4,117,000
18,217
35,491
ELIGIBLE COST COMPONENT
Program Development

Program development is aimed to strengthen management capacity and
priority disciplines.
 To strengthen management capacity will be limited to workshop
and laboratory management, maintenance logistics, quality
assurance system, and educational technology.
 To strengthen priority disciplines will be limited to curriculum
review/revision/development, industrial liaison process,
entrepreneurship development, and skill development. This
component is aimed to facilitate sustainability of project gains at
institutional level and to promote the quality of teaching learning
process.

Program development should strongly relate to the designed activities and
support expected contribution on the improvement of RAISE ++.
The frequency and the proposed budget should be rationale and sound
justifiable.

ELIGIBLE COST COMPONENT
CIVIL WORKS
SSP
NSP
RenovationUpgrading
Limited
Construction
With strong judgements
CIVIL WORK
1. Renovasi major : perbaikan bangunan yang
termasuk berat tapi tidak merubah
volume dan tidak merobohkan
bangunan lama.
2. Renovasi minor : perbaikan-perbaikan ringan pada
bangunan yang ada.
3. Pembangunan Baru: Program Studi Baru dapat
membangun gedung baru dengan
catatan: 60% dibiayai oleh PT
sendiri atau sumber lain.
4. Dana Civil work sebagian harus berasal dari DRK
dalam bentuk cash atau in kind
CIVIL WORK
UNIT COST
New Building is Rp. 1.350.000, - per square meter
Major renovation is Rp. 650.000, - per square meter
Minor renovation is Rp. 400.000, - per square meter
Unit cost riil dapat disesuaikan dengan harga didaerah
masing-masing dengan maksimum seperti petunjuk
sbb:
Major renovation = 65% X New Building Cost
Minor renovation= 45% X New Building Cost
ELIGIBLE COST COMPONENT
EQUIPMENT
Teaching
Lab
Class
Room
RepairUpgrade
Limited
Procurement
Improve Teaching Learning Process
Class
Utilities
EQUIPMENT
1. Teaching dan laboratory equipment untuk S1, bukan untuk
research
2. Alat yang diusulkan pada tahun I harus dilengkapi dengan
spesifikasi yang jelas
3. Unit cost yang diajukan sudah harus termasuk biaya
pengiriman, pemasangan, training penggunaan dan
jaminan/servis satu tahun.
4. Unit cost yang diajukan sudah harus termasuk biaya
pengiriman, pemasangan, training penggunaan dan
jaminan/servis satu tahun.
5. Pemaketan tidak boleh di-pecah pecah dan harus
dipahami sistem pengadaannya
6. Pengadaan harus memperhatikan program lain yang
terkait. Contoh Gedung, kurikulum dll.
Maksimum kebutuhan ± 40 % dari total budget.
Appendix-15
List of Proposed Equipment (Year1 to Year4)
Name of Laboratory/
Workshop/Units
I. ………..
II…………..
Name of equipment
1……….
2………
3………..
1……….
2……….
3………..
Qty
Unit
Cost
Estimated
Cost
Remark
ELIGIBLE COST COMPONENT
FURNITURE
Class Room
Laboratory
Office
Institutional
Support
Limited Furniture
FURNITURE
Eligible Furniture
to be proposed are limited to classroom and
laboratory purposes.
Office furniture’s, including furniture for multifunction halls, are not eligible to be proposed to
TPSDP.
Limited furniture for the institutional supports unit
may be proposed in this competition.
ELIGIBLE COST COMPONENT
TECHNICAL ASSISTANCE
Planning & Development
International
Curriculum Development
Research Activities
Domestic
Networking- Revenue Generating
Others Academic Act.
Technical Assistance
International & National Consultant
Definisi
Program technical assistance adalah suatu bantuan
tenaga ahli baik internasional maupun nasional untuk
membantu program studi dalam meningkatkan atau
memperbaiki RAISE++.
(International and domestic consulting services can be
proposed to improve the proposed program management,
assist planning and strategy development, curriculum
development, as external examiners, and other academic
activities that directly benefit undergraduate (S-1)
education program.)
Prioritas kepakaran menurut menurut Loan Agreement
No
Prioritas kepakaran
International
National
1
Competency based curriculum
√
√
2
Engineering relevancy specialist
√
√
3
Laboratory teaching methodology
√
√
4
Instructional resource development
√
√
5
Basic science specialist
-
√
6
√
√
7
Agriculture curriculum & instruction
Approach development specialist
Business/Management studies specialis
√
√
8
Law specialist
√
√
9
Accounting specialist
√
√
10
Environmental Eng. Consultant
√
√
11
Computer system engineering
√
√
12
Computer science consultant
√
√
13
Specialist training consultant/
visiting professor
√
√
14
Entrepreneurship technical
consultant
-
√
15
Woman in development
specialist
√
√
16
Employer Liaison consultant
√
√
Syarat-syarat

Konsultan tidak ditugaskan untuk mengajar, seperti untuk
menggantikan staf pengajar yang mendapat tugas belajar,
atau hanya sebagai pembicara dalam suatu seminar.

Lama penugasaan minimal satu bulan dan maksimal 3 bulan.

Konsultan harus bekerja penuh (bukan paruh waktu)

Konsultan tidak boleh dari institusi internal.

Beban kerja dan waktu yang rational.

Konsultan internasional hanya diperbolehkan dari negara
anggota ADB.
Syarat-syarat
TA tahun pertama harus ada kerangka acuannya (TOR) yang
setidak-tidaknya terdiri dari judul kegiatan, latar belakang, tujuan,
lingkup kerja, hasil yang diharapkan, pelaporan, beban dan jadwal
kerja. Nama, asal negara, institusi dan lama penugasan.
Unit Cost
International Consultant
Billing Rate Max:US$ 15,500 per person-month (including
International travel, economic class).
National Consultant
Billing Rate Max Rp. 15.000.000, - per person-month (excluding
Domestic travel)
Besaran biaya harus sudah mencakup:
honorarium (remunerasi)
transportasi udara (kelas ekonomi),
kelebihan bagasi,
perjalanan domestik
bagasi yang tidak dibawa sendiri
tempat tinggal sementara
biaya komunikasi
dokumen perjalanan
transport ke bandara
tunjangan harian
biaya pelaporan
ELIGIBLE COST
COMPONENT
INSTRUCTIONAL MATERIALS
Books
Related
Materials
Selected
Journal
With strong argument on its
benefit to the proposed programs
ELIGIBLE COST COMPONENT
TEACHING & RESEARCH GRANT
Grant
Objectives
Target
Person
Teaching
Improve
Teaching Method
Staff
Competition
Research
Support Supervision
Student Final Project
Staff +
Student
Competition
Student
project
Support limited number
student Project
Student
Competition
Topics should be in line with Research Agenda
Procedure
TEACHING GRANT
Definisi
Teaching grant merupakan dana hibah yang
diberikan kepada staf pengajar program studi untuk
memperbaiki kinerja mengajar dan meningkatkan
efisiensi dan efektivitas pengajaran.
Tujuan
Untuk memberikan dorongan kepada staf pengajar
dalam upayanya untuk memperbaiki metodologi
belajar-mengajar mata kuliah yang diasuhnya
Implementasi dan Persyaratan
 Periode pelaksanaan: satu tahun (satu semester
perancangan, satu semester implementasi)
 Biaya: maksimum Rp 20.000.000,- per grant/tahun
 Metode: kompetisi murni
 Cakupan: maksimal 25% dari jumlah staf pengajar
yang eligible selama periode proyek (4 tahun)
 Staf pengajar yang eligible merupakan pengajar
mata kuliah pada Program Studi, di luar MKU.
 Seorang staf pengajar hanya mendapat satu grant
selama periode proyek
RESEARCH GRANT
Definisi
Research grant merupakan dana hibah yang diberikan
untuk memperbaiki kualitas riset staf pengajar program
studi dikaitkan dengan pembimbingan skripsi
mahasiswa.
Tujuan
Hibah ini bertujuan untuk memberikan dorongan kepada
staf pengajar/ pembimbing skripsi untuk meningkatkan
kualitas riset, mempercepat kelulusan mahasiswa, dan
sekaligus mengembangkan budaya meneliti.
Implementasi dan Persyaratan
 Periode pelaksanaan: satu tahun
 Biaya: maksimum Rp 30.000.000,- per grant/tahun
 Metode: kompetisi murni
 Cakupan: maksimal 30% dari jumlah staf pengajar
program studi selama periode proyek (4 tahun)
 Pengajuan proposal dapat secara tim dengan jumlah
anggota maksimal 3 orang termasuk ketua tim
 Setiap grant harus melibatkan minimal 3 mahasiswa
 Staf pengajar boleh mendapatkan lebih dari satu grant
selama proyek
Student Grant
Definisi
Student grant merupakan dana hibah yang diberikan
kepada mahasiswa dalam upaya meningkatkan kualitas
riset dan mempercepat kelulusan mahasiswa.
Tujuan
Hibah ini bertujuan untuk menumbuhkan inisiatif dan
budaya meneliti pada mahasiswa yang berhubungan
dengan pelaksanaan tugas akhir/skripsi
Implementasi dan Persyaratan
 Periode pelaksanaan: satu semester
 Biaya: maksimum Rp 5.000.000,- per grant
 Metode: kompetisi murni
 Cakupan: 10% dari total mahasiswa yang memenuhi
syarat melaksanakan skripsi atau 10 grant per tahun.
 Setiap proposal diajukan dengan persetujuan
pembimbing skripsi
 Setiap mahasiswa hanya boleh mendapatkan satu grant
selama periode proyek
ELIGIBLE COST COMPONENT
PROJECT MANAGEMENT
Aim
Amount
Provide incentive for limited
Number of SPMU
 5% of Total Proposed
Investment
DRK COMMITMENT
DRK
Aim
Supporting
Authority
Amount of Fund
Source of fund
Institution’s commitment to sustain the
development
Demonstrated by formal statement from
Rector
Level of funding at least adequate for
Maintenance and Operational cost
( > 8% of total proposed investment)
Matching-fund allocated from Self Revenue
Generated fund (DRK)
DRK COMMITMENT
Sources and Composition of Proposed Budget
Source of Budget
ADB
Proposed Budget Composition
80 %
GOI
12 %
Institution (DRK)
Min. 8 %
Total
100 %
Investment
Min. 95 %
Project Management
Max . 5 %
Total
100 %
DRK COMMITMENT
Maintenance and Operational Cost
INCENTIVES
Target
Person
Amount
Lab
equip.
Personal involve in managing
project
Teach. Office Others
Equip. Equip.
Maintenance
30% of total 4 years
DRK
Operational
DRK
FUND
CIVIL WORKS
IN KIND
SSP
Office’s Staff Salary
Office operational Cost
RenovationUpgrading
Office Space and Equip.
Limited
Construction
NSP
With strong judgements
Project Management
This component aims to provide incentives for a limited number of Subproject Management Unit (SPMU) officers and activities such as
meetings, office consumables, and coverage of communication costs to
maintain Internet connections.
Domestic travel is needed for periodic workshops on implementation
conducted between grantees.
Eligible Implementing officers are
1 Executive director,
2 Assistant directors for academic/program affair and
administrative/finance affair, and
Key person from each study program and institutional support
system, and additional support staffs as needed.
The Proposed Budget for this component should not exceed 5%
of the total proposed investment.
Implementasi dan Persyaratan
Cost Breakdown
Staff Remuneration (per man-month) (Maximum)
Director of SPMU
: Rp. 1000,000 -
Assistant director for academic affairs
: Rp. 750,000 -
Assistant director for financial affairs
: Rp. 750,000 -
Representative from awarded programs
: Rp. 750,000.-
Supporting staff
: Rp. 450,000 - Rp 600.000
Consumables (per month)
: Rp. 2,000,000.-
Tender committee expenses
:Rp.6,000,000.-per program
Travel allowance (per trip)
Inside Pulau Jawa
: Rp. 1,500,000.-
Outside Pulau Jawa
: Rp. 2,500,000.-
Other Expenditures (max. cost)
Telephone & internet connection
: Rp. 1,500,000.-per month
Courier services
: Rp.
Copying, printing, etc
: Rp. 1,000,000.- per month
Regular internal meeting
: Rp. 1,500,000.- per meeting
Tender committee expenses
: Rp. 6,000,000.- per contract.
500,000.- per month
C. Proposed Budget
Table 5.1 Summary of 4 years Proposed Budget from All Program
First Year
Program
Second Year
Third Year
SP n
Establishing New SP 1
………
SP n
Institutional Support 1
………
Total SP
TPSDP DRK TPSDP DRK TPSDP DRK TPSDP DRK TPSDP DRK
Strengthening SP 1
………
Forth Year
SP n
Annual DRK
Total Proposed Budget
in US $
C. Proposed Budget
Table 5.2 Summary of 4 years Budget by Component for All Programs
1
Staff Development
New
Inst. Support
Total
SP 1 to n
1 to n
(US $)
(US $)
(US $)
Staff DevelopmentStaff Development
2
Civil Work
Civil Work
Civil Work
Civil Work
3
Equipment
Equipment
Equipment
Equipment
4
Furniture
Furniture
Furniture
Furniture
Furniture
...
...
...
...
...
Total (US $)
Total (US $)
Total (US $)
Total (US $)
DRK (US $)
DRK (US $)
DRK (US $)
DRK (US $)
DRK (%)
DRK (%)
DRK (%)
DRK (%)
No.
Strengthening
SP 1 to n
(US $)
Program
DRK (%)
C. Proposed Budget
Table 5.2 Summary of 4 Years Budget by Component for All Programs
No.
Program
Unit
Quantity
Unit Cost
(US $)
Total Cost
(US $)
Total DRK
(US $)
Strengthening Study Program 1 to n
1
2
Staff Development
Civil Work
Civil Work
Staff Development
Staff Development
Civil Work
Civil Work
3
Equipment
Etc
Equipment
Furniture
Equipment
Furniture
Furniture
Furniture
...
...
...
...
Equipment
Furniture
Sub-Total SSP
...
New Study Program 1 to n
1
2
Staff Development
Civil Work
Civil Work
Etc
Furniture
Staff Development
Staff Development
Civil Work
Civil Work
Furniture
Furniture
Furniture
Furniture
Sub-Total NSP
...
...
...
...
...
Institutional Support 1 to n
1
2
Staff Development
Civil Work
Civil Work
Etc
Furniture
Staff Development
Staff Development
Civil Work
Civil Work
Furniture
Furniture
Furniture
Sub-Total ISP
Total
...
Furniture
...
Furniture
...
Furniture
...
Furniture
Furniture
...
Furniture
Table 7c. Summary Of The Total Proposed Budget
Eligible Cost Components
Year-1
US$
Rp.
TPSDP
1. Staff Development
v Domestic degree training
v Domestic non degree training
v Overseas degree training
v Overseas non degree training
2. Civil Works
3. Furniture and Equipment
v Furniture
v Equipment
4. Program Development
5. Instructional Materials
6. Technical Assistance
v International
v Domestic
7. Teaching and Research Grant
8. Project Management
v Operational support
v O&M of Facilities
v Sub-PMU Operation
TOTAL
TPSDP
Year-2
US$
Rp.
DRK
TPSDP
TPSDP
Year-3
US$
Rp.
DRK
TPSDP
TPSDP
Year-4
US$
Rp.
DRK
TPSDP
TPSDP
US$
DRK
TPSDP
Total
Rp.
TPSDP
DRK
%
100
Table 7a : Schedule of Activities
No.
Strategic
Issues
1
R
Activities
R1
R2
...Etc
A1
2
A
A2
…Etc
I1
3
I
I2
…etc
etc
Etc
…
Year 1
Year 2
Year 3
Year 4
Table 7b : Project Cost by Activities and Components.
Staff Development
N
o
.
Degree
Activities
1
R1
2
R2
3
A1
4
A2
5
I1
6
I2
e
t
c
...etc
Total
Non-Degree
Overseas
Dom
Overseas
Dom
($US)
(Rp)
($US)
(Rp)
Equip’t
($US)
Civil
Work
(Rp)
Book
&
Journal
($US)
…Etc
Total