Transcript Slide 1
Research Support Services: How we can add value to your research program
Laura Beaupre, Director Angela Vuk, Contracts Manager
Faculty Information Exchange Series November 14, 2012
RSS: Org Chart
Managing Director, ORS
Jill Rogers
Process Clerk
Patti Minakis
Grants Officers
Annette Clarke Ornella McCarron
Director, Research Support Services
Laura Beaupre
Contracts Manager
Angela Vuk
Manager, Legal Review
Randy Ragan
Grants & Contracts Officer
Vacant
Contracts Officers
Leigh West Linda McCorkindale
Contracts Assistant
Sonia Volder
RSS: Summary of Services
• • • • • Communicate funding opportunities Contribute to the development of more competitive proposals – provide advice up front Review proposals and agreements to ensure alignment with University of Guelph policy, collective agreements, protection of faculty and student rights, mitigate risk Bring your attention to key contractual requirements and help you understand your obligations Host workshops in partnership with key sponsors
Grant vs. Contract vs.?
• • • • • Our office processes a number of agreements including grants, contracts, service agreements, MOU’s, data sharing, etc.
Just because its called a grant doesn’t mean it is Call to ask up front and we will direct you to the right person to help We don’t process MTA’s, NDA’s, license agreements (Catalyst Centre) or educational agreements (VPA) Difference between a grant and a contract
Process Flow in our Office
• • • • RSS process flow chart University Centre, Room 437 [email protected]
RSS Fast Facts: – Since April 2012 our unit has closed over 1,500 files?
– Grant applications, award agreements, proposals reviewed, agreements negotiated
RSS Top Ten Tips for Success
#1 – Know the Rules!
• • • • • • University policies and procedures Collective agreements Employment agreements College level requirements/processes Budgetary requirements Are you eligible to apply for and hold research funds?
#2 – Find Research Funding
• • • • • • • Know what resources are available locally Watch for e-mail INSIDER Check ORS web site Talk to your peers or COS Pivot Attend information sessions Consider type of research funding: – Grant – – Contract Service contract Catalyst Centre and industry liaison
#3 – Prepare your Proposal
• • • • • • READ the application guidelines and follow them!
Ask for clarification up front Match the priorities and requirements of the sponsor or program If contract or service agreement, or major funding proposal (multiple universities, partners) touch base with us up front Consider peer review of 1 st supports draft and college level Check ORS minimum processing times
#4 – Prepare your Budget
• • • • • Review the sponsor or program’s eligible costs!
Be realistic and don’t overinflate Consider time commitments Include indirect costs Think outside the box (e.g. Project Manager?)
#5 – Engage your CRM & ADR (early) • • • • • Help with preparing applications (as applicable) When you can’t meet the posted minimum processing times When you would like to request reduced indirect costs Approval at college level is required first ORS requires supporting documentation from ADRs in these cases!
#6 – Submit to ORS (early)
• • • • • Again, review ORS minimum processing times Complete and submit with an “OR-5 Form” Need an internal budget and workplan as minimum Letters of support – ask early In person University Centre 437 or electronically to [email protected]
#7 – Track your Funding
• • • • • • Send agreements/contracts to ORS We consult with faculty on key terms/considerations Read your award agreement and follow it!
Follow your budget – – Be aware of any special terms of your funding My Grants Tracker ( Research Financial Services ) Department contacts ADRs
#8 – Research Risks
• • • • • • • • Certifications for animals, humans, biohazards and permits IP and background agreements Publication and confidentiality Indemnity and Insurance Non-Warranty – esp. in service agreements Graduate student considerations Financial risk Consistent with University mission
#9 – Intellectual Property
• • • • • • Watch definition Copyright and moral rights Ownership of IP Ownership of data Licensing rights Employment and collective agreements
#10 – Research Data – Why Important • • • • • • Publications Supports ongoing program of research Provides legal protection Graduate student theses Can work with sponsor to provide license rights Archival copies – Library
Contacts for Support
Let our front desk support refer you to the expertise you need: Patti Minakis, Process Clerk Phone: 519-824-4120 Ext: 56943 E-mail: [email protected]
Office of Research contact list