Transcript Deploying Integrated Academic Information System at UI

Deploying Integrated Academic
Information System at UI
Information System Development and Services (PPSI)
University of Indonesia
Workshop on Integrated Information System
Implementation at Universities
(Teleconference Session)
September 15th 2008
University of Indonesia
Agenda
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UI Profile
Toward Integrated Infrastructure
Toward Integrated Information System
History of SIAK-NG Deployment at UI
Stages of SIAK-NG Deployment
UI Academic Information System at a glance.
Lesson Learnt
Summary
UI Profile
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34,595 students
3,592 staffs
320 hectare (Depok)
9.4 hectare
(Salemba)
12 Faculties and
1 Interdisciplinary
Graduate program
Toward Integrated Infrastructure
Pengelolaan Alokasi
IP 152.118.0.0/16,
ASN-3382
Domain ui.ac.id, ui.edu,
ENUM, ISN
Switch Layer
Distribusi/Core
DNS
HTTP
SMTP
Routing
POP/IMAP
Router
Design Jaringan
Firewall
NNTP
Pengaturan
Penggunaan/Pengaksesan
JUITA
Enabling, Testing,
Troubleshooting
Management
NTP
LDAP
Syslog
Class 4 VoIP Switch
Printing
Video Multi-Conference
Unit
Secure FTP
VLAN
IPv4/IPv6 Deployment
Training & Sosialisasi
Layanan
Planning
Access Point
Installation and
Configuration
Remote Login
Operation
Research and Development
Services
Toward Integrated Information
System
Data
Dependency
Directorate
of Education
Directorate
of HR
Directorate
of Finance
Deputy
of Fasilities
SIAK NG
SIPEG
SI BP
SIMAF
DB
HR
DB
BP
DB
Class
DB
Academic
Lecturer
Library
Directorate
Std. Affairs &
Alumni
LONTAR SIRAMA
DB
Stds/
Alumni
DB
Library
Loan
Tuition Payment Status
Classrooms
Student Status
Student Status
DB
Research
Directorate
of Research
DB
Comm.Serv
Comunity
Services
DB
Office Mail
Directorate
of General Affairs
DB
Collaboration
Ventura
History of SIAK-NG Deployment at UI
Before
System based on mainframe (centrally)
2004
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Initiation of the Directorate of Information System Development
and Services (Start of SIAK-NG User Requirement)
Account direct debet system for payment
2005
- SIAK online: FISIP and Fasilkom
2006
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2007
2008
J uly 2006: Payment gateway system and tution fee information
system life
-May 2006: Data migration from all Faculties to SIAK-NG
-September 2006: Integrated UI Academic information System life
(excluding: FE, FK, FKG), Smart Card UI delivered to new students
January 2007: FK and FE joins SIAK-NG
FK: data migration to SIAK-NG
Online registration for all programs
-Smart Card deployment for Lab/ Class access and attendance system
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Stages of SIAK-NG Deployment
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User Requirement and Analysis -> All user
involved
Compiling current condition report
Data migration
Implementation/ Coding
Testing
Sosialization: workshop, manual book, hands
on practice on computer
Functions Addition
Maintenance
UI Academic Information System
at a glance.
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SIAK-NG Application is an online application
that can be used for academic activities at
the University of Indonesia.
The aim of SIAK-NG
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Users can use SIAK-NG in the academic activity
process.
Users will be able to know the academic process
during the whole study program at UI
The User of SIAKNG
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SIAK-NG have 4 users category (role):
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Academic Administration Staff  (make
schedule, curiculum, etc)
Student  (fill IRS, view schedule, etc)
Lecturer  (give score, course, etc)
Directorate of Education)  (maintain activity
academic period, etc)
User given account. Account get 1 or more
than role, can be access to SIAKNG.
The Benefit of SIAK-NG for Students
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Score academic activity and activity
monitoring can be conducted online.
Academic Registration (IRS) online.
Lecture and exam schedule online.
Payment status online and updated as
soon as the payment is made at ATMs.
Add and Drop of Courses
Using SIAK-NG Process
(Academic Registration)
SBA:
Make Schedule
Student :
Registration
Administration
Docent of Course:
Fill in Abcent and
Score
Student:
Fill IRS
Docent PA/WD I:
Approval IRS
Using SIAKNG Process
(Academic Registration for Short Term)
SBA:
Making
Schedule
Student:
Fill in IRS
Dosent of course:
Fill in Abcent and
Score
Docent PA/WD I:
Approval IRS
Student:
Administration
Registration
SBA - Home
SBA – Per Semester Routine Report
SBA – Per Semester Routine Report
Student – Academic History
Student – Academic Data summary
Student Payment Information
Lecturer - Names of students advised
Lecturer - Advisory information Process
Lecturer – Marking Process
Lesson Learnt
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User requirement must be made by all
stakeholders
Facilities, willingness to collaborate,
Rigid Operating procedure, leadership
Change management
Socialization process
Enforcement: Stick and Carrot
Summary
Requires hard work and a cohesive
team work.
 Leadership and followership
 Facilities and never ending maintenance
(Solid IT team).
 Efficient, effective, reliable, just in time,
integrated system will pay off the effort
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