Transcript Presentation skills

Presentatio
n skills
.
objectives
1. Learning how to make an effective and
impressive presentation.
2. How to convey the message via power
points slides.
3. How to promote our issues and convince
audiences.
Four P approach…
1.
2.
3.
4.
Plan
Prepare
Practice
present
“Great speakers aren’t born, they
are trained.”
Presenting is a Skill…
Developed through experience
and training.
Causes of the Anxiety
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Fear of the Unknown OR Loss of Control
Fight or Flight Mode
No Backup Plan
No Enthusiasm For Subject
Focus of Attention
Definitions
Presentation
“Something set forth to an audience for the
attention of the mind “
Effective
“…producing a desired result”
Effective Presentations
1.
2.
3.
4.
5.
6.
Control Anxiety – Don’t Fight It
Audience Centered
Accomplishes Objective
Fun For Audience
Fun For You
Conducted Within Time Frame
Synopsis of the session
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Using template
Fonts and size
Bulleting and numbering
Caps , italic and bolding
Coloring ( color wheel and
clashing colors)
• Background schema
• Attention grabbing
• Illustrations and graphs
• Flipcharts
• Using proper multimedia
leverage
TemplaTe…
• Appropriate font and color scheme
• Note that, different styles would disconcert
and bewilder audiences.
• Your main goal is to draw attention toward
what you are presenting not the way you
present.
FonT and size…
• Clear and readable font ( avoid scribbling and scrawling)
• Avoid scripting and using of old English typefaces
• stick with one or preferably two similar types of fonts in
order to make your presentation more attractive and
impressive.
• Titles should be no smaller than 28 points
• Bulleted items should be no smaller than 22 points
BulleTing and numBering…
• Keep each bullet in one line, two at the most.
• Maximum 6 bullet per slides are recommended,
limited to 4 if you are using titles, logos and /or
pictures.
• The main reason of bulleting is to cue the audiences
in order to enabling them to create a framework
BulleTing and numBering…
• Don’t crowd too much text . It bores and
exhausts audiences.
• Too much text makes your main point
uncomprehendable and unreadable.
• The speed at which you pass the numbers and
bullets affect directly readability and efficiency
of your points.
puncTuaTion….
Caps, Italics and Bolds
1. Use capital letters at the right place because
improper capital letters makes your text
difficulty to read and interpret.
2. Don’t use capital letters to make emphasis
3. Conceal acronyms or explain them before.
puncTuaTion….
Caps, Italics and Bolds
• Use italic phrases for direct quotations.
• Use italic phrases to highlight distinct
thoughts and ideas .
• Use italic phrases to cite book , magazines ,
journals or other materials title.
coloring….
Use hot colors for focusing
Use different colors to beautify your text and
make it more attractive and impressive
 avoid blurred and shaded colors
• Reds and oranges represent hotness and
enthusiasm but they are difficult to stay
focused on
coloring….
Greens, blues and browns are mellower than
reds and oranges but not good at attention
grabbing.
….Please note that…
White on dark backgrounds should be
avoided for audiences sitting 20 feet and
further away
color wheel…
• Color wheel is a composition a colors separated
by contrasting colors complementarily.
• Adjacent colors are harmonized and this
arrangement makes your text readable and
understandable.
Color wheels simplify and enhance comprehension
of highlighted points
color clashing…
• Another system for composing different colors in
which opposite colors are adjacent.
• Colors are clashed in order to make text readable
and interpretable same as color wheel.
• In designing of a presentation either one or even
for long text combination of both are used
Background and iTs schemes…
1. Background should be simple and supportive
2. Background’s color and design should not be
overlapping with main text .
3. A light text staying on a dark backgrounds is
recommended for indirect presentation( assuming
users will view presentation on their own PCs.
4. A reverse composition is used for direct
presentation.
aTTenTion graBBer….
To grab audience’s
attention change font ,
color or background
scheme
illusTraTions and graphs…
• Use illustrations and graphs only when their are
needed .
• Irrelevant materials derail audiences attention and
make them distracter instead of communicator .
• Illustrations should typify, exemplify main points.
• Illustrations should be clear, outstanding and assertive.
FlipcharTs…
• Make letters at least a ¼ high
• Flipcharts with grid lines are much easier to
write n and organize
• Flipcharts make your presentation easy to
organize and manage .
aspecT raTios For media…
Visual attractiveness and effectiveness need
this ratios to be met .
1. Overhead transparency 4:5
2. Video 3:4
3. 35mm transparency 2:3
Your paper is the
product
Your talk is the
advertisement
Why Give A Presentation?
Three Main Purposes
1. Inform
2. Persuade
3. Educate
How to Present
Rule #1
Tell me
why I should care
(and fast)
Rule #2
Tell me what you found
out,
not what you know
Rule #3
Make it Memorable
Rule #4
Use Examples
Rule #5
(the 2 Minute Rule)
Detailed Outlines are a
Waste of Time
Rule #6
Integrate
Related Work
Rule #7
Omit Technical Details
Rule #8
Be enthusiastic
Rule #9
Do not apologize
Rule #10
Stage Fright Is Normal
Rule #11
Be Seen and Heard
Rule #12
Questions are good
Rule #13
Know your Presentation
Program
(PPT, Keynote)
Rule #14
Never
ever
run over time
Effective
Presentation Techniques
Presentation Style
3 Elements
1. Vocal Techniques
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Loudness
Pitch
Rate
Pause
Deviations From the Norm for Emphasis
Presentation Style (con’t)
3 Elements
2. Body Language
 Eye Contact, Gestures, Posture
3. Use of Space
 Can Everyone See You?
 Movement
Visuals
• Use diagrams when possible
– Communication (easier to understand, more potent)
– Spatial memory
– Impact (less cognitive, more visceral)
Elements of Dynamic Delivery
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55% Body Language
38% Voice
7% Content
Elements of Dynamic Delivery
55% Body Language
7% Content
38% Voice
5 Presentation Tips
1. Smile
2. Breathe
3. Water
4. Notes
5. Finish On Or Under Time
Creating Effective Visual Aids
Visual Aids Should…
• Supplement presentation
• Outline of main points
• serve audience’s needs, noT
speaker’s
• Simple and clear
Visual Aids - Examples
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PowerPoint Slides
Overhead Trans
Graphs/Charts
Pictures
Films/Video
Flip Charts
Sketches
conTenT is king…
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Precise
No chunkiness
Focused
Supportable
Clear and simple
Friendly advises…
• Do not use media to conceal yourself behind that.
• Be passionate and enthusiastic.
• Media should be embedded into your
presentation and enhance your presentation not
become your presentation.
Don’t read from the slides .slides are supposed to
give cues to your audiences.
“Meow, but don’t quote me on that.”
aT lasT BuT noT leasT…
“Practice makes perfect
presentation is skill and
needs practice to excel”