Transcript Windows 95 - South Central Library System

South Central
Library System
Course Description and Plan
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An course compiled from SCLS competencies
survey for those who need to learn more about
the Windows operating system
Windows Basics & Navigation
Saving Your Work & File Management
Troubleshooting & Customizing the
Desktop
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Technical College
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Windows Basics &
Navigation
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Desktop and Icons
Parts of a Window
Resizing a Window
Active Window
Exiting Windows
Windows Help
Cut, Copy & Paste
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Technical College
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Welcome to Windows
Windows
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Software by Microsoft Company
Provides graphical interface for computer
operation and instructions
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Works with pictures rather than typing in computer
commands
Sometimes call GUI = Graphical User Interface
Windows automatically included on most new
computers
Called the Operating System
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Versions
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Each time there are
major changes to
Windows, Microsoft
releases a new
version
Current Versions
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XP
2000
Me
Source http://www.microsoft.com/windows/WinHistoryIntro.asp
Question
How can I tell which
version of Windows I
have?
ANSWER – Version of Windows
Click on Start button 
Click on Help
Starts the Help
program which
indicates your Windows
version
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Windows Setup
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The main area you
see is called the
Desktop
Has Start Menu at
bottom that offers
menus
Has Task Bar at
bottom that shows
what programs are
open
TASK
BAR
System
Tray
Quick Launch
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Toolbar
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Windows Icons
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Little pictures on the
desktop are called icons
Little pictures with names
that represent a program or
file
To select a program or icon,
click on it
To start a program or open
a file, double-click on it
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Clicking Reminder
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Click (use left mouse button) means select
or choose
Double-click (click left mouse button twice
rapidly) means open or start
Right-click (use right mouse button)
means what can I do with what I click on
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Double-Click to Activate Icon
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To choose to open or activate an
application (computer program) or open a
file (something you create), double-click
the icon
REMEMBER: when double-clicking, be
sure to click the picture not the name
(if you double-click the name you can sometimes go into a mode to
change the name. If you get there, just press the “ESC” key)
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Making Selections
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Have seen
some icons on
desktop
Windows
automatically
sets up some
icons on the
desktop
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Technical College
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You can
choose what
icons appear
on the
desktop by
creating
shortcuts
(note arrow in lower
left of icon)
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Using the Start Button
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Many other applications (computer
programs) are available on the menus that
appear when you click the Start button
 on the menu indicates another submenu is available
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Making Menu Selections
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To choose something on a menu
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drag the mouse pointer along the menu until the option
you want becomes highlighted
click to choose that option
To choose something on a sub-menu
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drag the mouse pointer along the menu to the option with
a
sub-menu appears
drag pointer over to sub-menu to continue
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Appearing & Disappearing
Sub-menus
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NOTE: if cursor is moved off main menu
item to new item with sub-menu, new
sub-menu pops up
Careful to move up to select menu then
over and up or down to select next menu
item
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Start Menu Using Keyboard
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Some keyboards have extra keys to navigate the
Start Menu
Hit the windows key on the keyboard 
Use the arrow keys on the keyboard to move
up/down left/right
Use the ENTER key on the keyboard to select
(same as clicking)
Use ESC (escape) key to get out of Start menu
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A Typical Application Window
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Let’s view a typical Windows window
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Double-click on the “My Computer” icon
Get something that looks like this
This is a window
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Parts of a Window
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Title Bar = bar across top; gives name of
application (and document or file if applicable)
Will learn can customize color of Title Bar
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Menu Bar
Menu bar
View menu
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Usually appears
right under title bar
As you point to the
word and click, a
little box or menu
pops up listing the
commands/functions
possible
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Resizing a Window
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Let’s take a closer look at these buttons
on the title bar
Control the window size
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The First Button…Minimize
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Minimize button
Makes window as small as it will go
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takes it down to listing on task bar
To get window back click on button on
task bar
Can also minimize by clicking window’s
button on the Task Bar
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Second Button…Maximize or
Restore
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The second button can have two different
appearances depending on what the
window looks like
Maximize button
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makes window as big as it will go (fills the screen)
this button appears if screen is less than maximized
Restore button
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makes window the previous size (whatever it was)
2005screen
Madison Area
this button appearsCopyright
after the
is maximized
Technical College
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Third Button…Close
Close button
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closes the window, application, or file
to open the window back up, would have
to restart application or double-click icon
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Technical College
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PRACTICE
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Practice the following getting faster
each time
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start with “medium-sized” window
minimize
restore
maximize
minimize
restore
restore (back to “medium-size”)
Close the window and reopen
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Why do they call it “Windows”?
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Windows can overlap just like papers on your
desk
Some windows
can be bigger
than others,
just like papers
on your desk
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Technical College
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Changing the Active Window
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Window on top is the “active” window
To change the active window
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find the new window you want to become
active
click anywhere in that window
new window comes to the top and the title
bar becomes colorized
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Using the Task Bar
to Change the Active Window
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Open windows (which can include
applications or programs) show on the
task bar
Other open
windows (inactive)
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Active
Window
Active window appears as depressed
button on task bar
To change active window, click desired
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button on task
bar College
Technical
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Using the Keyboard
to Change the Active Window
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Can toggle (switch between active
windows) using keyboard
Hold down “ALT” key and press “Tab” key
Box comes up giving icon representing
window and window name
Press “Tab” key to change selection box
until desired icon is inside
Release “ALT” Copyright
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Moving a Window
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Just like shuffling papers on your desk,
you can move the window around the
desktop
Move windows by clicking and dragging on
the title bar
REMINDER drag by clicking and holding
down the left mouse button then move
the item around the desktop
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Resizing a Window
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Resize windows
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position the mouse pointer to border of
window until it becomes double-sided arrow (
or
)
click and drag to resize
Go in two dimensions using the cross-hatched
area in the lower right corner of the window
(if available)
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PRACTICE
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Use moving and resizing techniques to arrange the My
Computer and My Documents windows side by side
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The Easy Way to Arrange
Multiple Windows
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2)
3)
Minimize all windows
you do not want to
arrange
Right-click on gray
area of Task Bar (this
can be difficult)
Choose to Tile
Windows horizontally
or vertically
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Scroll Bars
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Scroll bars appear when the window
contains information that cannot be
displayed because it is too small
(i.e. the window contains more icons, but it is either not
wide enough or tall enough to display them all)
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Can have vertical scroll bars and horizontal
scroll bars
Appear at right (vertical scroll bar) or
bottom (horizontal scroll bar) of window
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Click on arrow to move a bit
Click and hold on arrows to move
through
Click and drag on scroll box to
move
Click on gray area to move a page
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Horizontal scroll bar
Vertical scroll bar
Using Scroll Bars
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More Windows
Anatomy...Toolbars
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Many applications will use toolbars to
provide a shortcut to menu commands
Toolbars usually appear under menu bar
Can have several in one window
(this picture only
has2005
one
toolbar)
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Madison
Area
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Question
My window does not
have a toolbar. How
can I get one to look
at?
ANSWER - Showing the Toolbar
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Sometimes you will not see the toolbars
To view the toolbar
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click on the view menu
select the toolbar option
toolbar will appear in window
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Question
How do I know what
the little toolbar
buttons stand for?
ANSWER - Understanding Toolbars
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To see what the toolbar buttons stand for
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point to the button but do NOT click on it
small box should appear to tell what the
button does
remember, buttons are just shortcuts to using
the menus
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List Box
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Besides buttons, a toolbar can also contain
a list box = list of choices for you to
choose from
To see the choices, click on the arrow ()
and the list appears
(acts like a menu
list)
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Dialog Box
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When the computer needs you to answer
some questions or make certain selections,
it will display a dialog box
Dialog boxes can
ask you to
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type a value
make choices from
a list
activate/turn off a
certain option
increase a value
Copyright 2005 Madison Area
using presets Technical College
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Command Button
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Default (automatic choice) has
shadowed border
Default
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Choose default by just hitting “Enter”
key
Otherwise, click on choice
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Technical College
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Exiting Windows
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Do NOT just turn off computer
ALWAYS good idea to shut down computer
Go to START menu
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Choose Shut Down
Click circle in front of Shut down the
Computer
Click Yes
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Windows Help
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Windows comes with
on-line Help or user’s
guide
Click Start Menu 
Click Help
On Contents tab, click
topics to view
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Windows Help Index
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To search the help like
the index of a user’s
guide, click to the index
tab
Start typing the topic (list
automatically sorts to
that topic)
Choose from selections
about topic and click
display
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PRACTICE
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Use Windows Help to learn about
the different options for shutting
down Windows
Why is it important to shut down
properly?
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Cut, Copy and Paste
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1)
2)
3)
4)
Often want to move an item (word, picture,
file, etc.) or make a copy
This is a four (4) step process
Select item
Choose cut (to move item) or copy (to
make a copy of the item)
Reposition (where do you want the item to
go-sometimes in a different window)
Paste
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Selecting Text using Mouse
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To choose or select multiple text
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Position insertion point at start or end of text
to select (use mouse & I-beam)
Click and drag over text--becomes highlighted
To deselect text, click anywhere not on the
text
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Selecting Text using Keyboard
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To choose or select multiple text
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Position insertion point at start or end of text
to select (use arrow keys)
Press and hold SHIFT key and CTRL key as
arrow across text to select
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Technical College
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Selecting Text using Keyboard
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Other options
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Shift +  or  select next character to left/right
Shift +  or  selects from insertion point to location
on next line above/below
Shift + PgUp or PgDn selects from insertion point
up/down one page
Shift + End selects from insertion point to end of line
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PRACTICE
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Open a word processor
Type
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Your name
Today’s date
Paragraph about something
Practice selecting different items using the
mouse or keyboard
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Technical College
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The Clipboard
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Clipboard = a temporary storage area where
material cut or copied from a document is stored
until it is cleared or the material is changed
Only holds one thing at a time - if you cut or
copy another item, it replaces what is on the
clipboard
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Cut Text
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First step is ALWAYS to select text wanted to cut
Click cut icon on toolbar
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different icons for different applications
Microsoft applications looks like scissors
alternative of selecting menu command (usually
under Edit menu)
usually keyboard shortcut CTRL+x (hold down the
control key and hit x)
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Technical College
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Copy Text
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First step is ALWAYS to select text wanted to
copy
Click copy icon on toolbar
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different icons for different applications
Microsoft applications looks like 2 sheets of paper
alternative of selecting menu command (usually
under Edit menu)
usually keyboard shortcut CTRL+c (hold down the
control key and hit c)
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Difference between Copy & Cut
Copy = take selected text and put a copy of it
on the clipboard
 Cut = take the selected text and put it on the
clipboard
THUS
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Copy leaves text in document
Cut takes text out of document (moves selection)
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Paste = Getting from the Clipboard
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Position the insertion point to where you want to
put the cut or copied item
Click paste icon on toolbar
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different icons for different applications
Microsoft applications looks like clipboard & paper
(NOT paintbrush)
alternative of selecting menu command (usually
under Edit menu)
usually keyboard shortcut CTRL+v (hold down the
control key and hit v)
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Paste Continued
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Item is inserted starting from the insertion point
Insertion point is moved to end of inserted text
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Cut, Copy, and Paste
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These commands will be used throughout
Windows applications
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for
for
for
for
text
graphics
files and folders
other objects (video or audio clips, etc.)
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PRACTICE
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Cut and paste your name from the
beginning of the document to the end
(this MOVES the selection)
Copy and paste today’s date to the end
of the document so it appears 5 times
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PRACTICE
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Open the Internet
Select some text from the SCLS web
site
Copy and Paste the text from the
Internet back into your document
Where might this be useful in your daily
duties?
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Technical College
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10 Minute Break
File Management
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Definition
Saving Your Work
Using My Computer
File Management Techniques
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Creating Folders
Renaming Folders/Files
Deleting Folders/Files
Moving Folders/Files
Copying Folders/Files
Finding Folders/Files
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What is a File?
A variable length collection of information
 Referenced by a name
 File size is given in bytes
 Something you create with a computer
Examples: letter, checking account ledger
sheet, library catalog database, picture
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What is File Management?
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Simple way to store files you create on a
computer
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Must know where to store something to be
able to retrieve it
Want to group like items together (type,
subject, date, etc.)
Want to make it easy to remember (‘cause
you won’t)
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Question
But how do I save a
file to the computer?
How to Save Your Work
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Saving starts with an application command
“Save”
Most applications will have a “Save”
command under the File menu
Some applications will have an icon on the
toolbar for the “Save” command
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usually looks like a diskette
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Save Dialog Box
Note this dialog
box may have
slightly different
appearances in
different versions
of Windows but
all work the
same
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Three Questions for Saving
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Save dialog box asks you three (3)
questions before it will save your file
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Where to put it?
What to call it?
What type of file is it?
Asks these questions using three different
areas on the dialog box
Let’s take a look at how to answer each of
these three questions
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Technical College
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Question 1: Where to Save It?
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Question posed through “Save in” part
of dialog box
Click on choice
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from
list
Technical College
Shows were the file will
be saved. To change
location, click on the
arrow to drop down the
list box
69
Question
What do all those little
icons stand for?
Drives on Your Computer
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Icons in list box represent various places
(or drives) where your file can be stored
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Desktop
Floppy drive
Hard drive
Network drive
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Drives = Auxiliary Storage
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Drives are the auxiliary storage peripherals
connected to your machine
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floppy drive
hard drive
network drive
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Think of your computer as
an electronic file cabinet
Each drive might
represent a drawer in that
cabinet
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Naming Electronic File Drawers
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Naming conventions for the various
drives in the computer
•A & B drives- usually floppy drives
•C (sometimes D)- usually hard drive
•D (sometimes E)- usually CD-ROM
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Saving in a Drawer

First step in saving is to decide which drawer
(on what drive) your file is to be saved
Click on choice
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from
list
Technical College
Shows were the file will
be saved. To change
location, click on the
arrow to drop down the
list box
74
Further Specifying your Save
Location
Contents of the selection
from the list box are
displayed here. Doubleclick icon to open any of
folders displayed
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Technical College
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Question
What is a “folder”?
File Management
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You want to be able group files of a like
subject together
To do this, you need to manage your files
and create folders (or directories) for your
files.
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Folders or Directories
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Directories
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Think of them as folders you can put
documents into
Folders in folder
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can have folder in folder, etc.
beyond first level, called sub-directories
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Folder Structure
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Think of folders in
terms of paper folders
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in your file drawer, you
might have several
folders to group like
items together
in some of those
folders, you have have
other folders to further
group items
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Folder Structure
Just like
your paper
file cabinet,
you can
have
multiple
levels of
folders for
your files
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Review…Filing a File
To start to save a file, you will first have
to choose a drive to save it on
Then select a
folder to put your
file into
Continue this process until
you get to the folder you want
Finally, give your file a name
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
marty.doc 81
Further Specifying your Save
Location
Contents of the selection
from the list box are
displayed here. Doubleclick icon to open any of
folders displayed
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Tips on Where to Put Files
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In the My Documents create a folder with
YOUR NAME to group all your work
Within YOUR NAME folder create subfolders to further group items
Same philosophy applies if you save to a
network
Keep all of your work together and
organized
Copyright 2005 Madison Area
Technical College
83
Recall
Three Questions for Saving

Save dialog box asks you three (3)
questions before it will save your file

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Where to put it?
What to call it?
What type of file is it?
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Question 2: What to Call It?
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Question posed through “File name” part of
dialog box
Click here to type
Copyright 2005 Madison Area
your file name
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File Naming Conventions
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A name should be something that
describes the contents of the file
A name must be at least one character
long
Unlimited number of characters (up to
215) in Windows
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File Naming Conventions
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Alpha characters are allowed
Numeric characters 0-9 are allowed
Spaces are allowed
Special characters allowed are $ # & @ ! ( ) _{}
Other special characters not allowed
/ \ < > : * ? |
 Also not good idea to use period (.)
Windows will tell you if your file name is not
valid
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Naming Your File
Click here to type your file
name (remember the
naming conventions)
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If the area is blue, what you type replaces what it
there
If the area is white, you may have to erase what is
there to typeCopyright
new name
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Recall
Three Questions for Saving

Save dialog box asks you three (3)
questions before it will save your file



Where to put it?
What to call it?
What type of file is it?
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Question 3: What Type of File Is It?

Question posed through “Save as type”
part of dialog box
This list box allows you to
control how your
document is saved.
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What Kind of File Is It?
Click on down arrow head
to get list of types of files
you can save as

Depending on the type of file you are
saving, you will see different choices
available
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Question
What is the difference
between all those
file types?
Why is this important?
File Types
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Difference between file types depends on
what type of file you are trying to save
Until you better understand different
choices, best to choose the default (or
automatic choice) Windows makes for you
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Why File Type is Important
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In order to open your file again, Windows
has to know what program to use
Specifying the file type gives Windows this
information so it automatically selects the
correct program
If Windows does not know what program
to use, it will ask you to help choose
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94
Recall
Three Questions for Saving

Save dialog box asks you three (3)
questions before it will save your file




Where to put it?
What to call it?
What type of file is it?
What is left?
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One Final Step
Click the Save button or
hit the enter key to
complete the operation
Copyright 2005 Madison Area
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

You may have noticed on the
File menu there is a “Save”
and a “Save As…” command.
Which one to use depends on
when you are saving the file
and what you want to do
with older versions of the file
Copyright 2005 Madison Area
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Save vs Save As...

Save




used first time a
document is saved
writes over any
existing version of
the document
happens when you
click on the disk icon
on the standard
toolbar
Save As...



Copyright 2005 Madison Area
Technical College
Used AFTER firsttime save
gives you the
opportunity to
rename the file
must use File menu
command
98
How to Decide
Save vs. Save As...
Is this the first time
file is saved?
YES
Use Save or
Save As
(Doesn’t Matter)
YES
Use Save As
with new name
or new location
NO
Do you want to
keep previous
version?
NO
Use Save to
replace
old 2005 Madison Area
Copyright
Technical College
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Can’t say it enough...
Copyright 2005 Madison Area
Technical College
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PRACTICE




Return to your Word window and maximize it
Save this on the hard drive in the My
Documents folder under the filename
“Windows exercise”
Insert two (2) blank lines after the date and
type “Windows is Fun!!”
Save this version as “Windows exercise 2”
Copyright 2005 Madison Area
Technical College
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Question
How do I find out
what files are stored
on my computer?
Using My Computer



Windows has “file
clerk” to help you
manage your files
To active, double-click
the “My Computer”
icon on desktop
Get window showing
drives on or
connected to your
computer
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Moving in My Computer



To look at what is on a drive or in a folder
displayed in a My Computer window,
double-click on that item
New window should open showing
contents (see title bar)
Can move to successive levels by doubleclicking on icons
Copyright 2005 Madison Area
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Windows Will Contain Different
Items
folder
file
Application
or program
Copyright 2005 Madison Area
Technical College
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PRACTICE



Use My Computer to display the contents of the
following folder: Hard drive  Program Files
(click show files if necessary)  Microsoft Office
 Clip Art  Photohm (pathname = route to
folder/file)
Change your view to thumbnails to preview the
pictures
NOTE: Every computer may not have these files;
it depends on their configuration
Copyright 2005 Madison Area
Technical College
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My Computer Menus


What you see in a menu depends on what
(if anything) you have selected in the
window
Commands exist in menus to help do
things like



create new folders
change how items in window are displayed
see how large a file/folder is
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My Computer Menus

File





New to create new folder (inside selected)
or shortcut (more on these later)
Delete (if delete folder, delete ALL its
contents too)
Rename (change the name of the selected
item)
Properties (how large, etc.)
Print (can print selected file)
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My Computer Menus

Edit




Cut, Copy, Paste
Paste Shortcut (puts shortcut in selected item)
Select All (selects all items in window)
Invert Selection (selects all items in window
except ones originally selected)
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Technical College
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My Computer Menus

Views




Show or hide toolbar and/or status bar
Change views of how icons displayed in
window
Arrange the icons in the window (in case you
mess them up dragging them around)
Options (specify special items)
Copyright 2005 Madison Area
Technical College
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Views in My Computer

View menu (or view button on toolbar)
offers several different ways to look at
your files





Large Icons
Small Icons
List
Details
Thumbnails (in Windows 2000)

Useful way
to pre-view pictures
Copyright 2005 Madison Area
Technical College
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Right-Clicking Pop-up Menus



Right-click (click with right mouse button)
on icon will bring up pop-up menu with
most functions of menus on menu bar
Right-click to see “what can I do with
that”
Easier than selecting then moving mouse
to menu bar--doing both in one step
Copyright 2005 Madison Area
Technical College
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Right-click on a drive 
Choose Explore (shows a different view of files)
Right
frame
displays
contents of
what is
selected in
left frame
(including
files)
Left
frame
displays
drives
and
folders
Copyright 2005 Madison Area
Technical College
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Windows Explorer
Directory Tree
shows cascade
of folders within
folders
Click on + or - sign
to expand or
contract list
(+ indicates there are
more folders within)
Copyright 2005 Madison Area
Technical College
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Tip on Where to Put Files




In the My Documents create a folder with
YOUR NAME to group all your work
Within YOUR NAME folder create subfolders to further group items
Same philosophy applies if you save to a
network
Keep all of your work together and
organized
Copyright 2005 Madison Area
Technical College
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Question
Now that I can use
the Windows file
clerks to see what
files I have, how can I
reorganize them?
File Management




Definition
Saving Your Work
Using My Computer
File Management Techniques






Creating Folders
Renaming Folders/Files
Deleting Folders/Files
Moving Folders/Files
Copying Folders/Files
Finding Folders/Files
Copyright 2005 Madison Area
Technical College
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PRACTICE:
How would you organize these images?
Breads
Dairy
Meat
Vegetables
Fruits
Many possible
ways to organize
images. Here is
just one.
ORGANIZE
LIKE
ITEMS
INTO
FOLDERS
Creating a New Folder

Select where you want to put this new
folder

Open My Computer and browse to the
desired location
select drive
 open any folder(s) you want the new one to be
in


File PATHNAME = how you browse to get
there; for example

C/Documents
& Settings/YOURNAME/My
Copyright 2005 Madison Area
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Creating a New Folder Continued

File menu  New 
Folder
(remember if this menu
command it not available, you
may have to de/select
something in the window)
OR
 Right-click in appropriate
frame  New  Folder
 Folder icon appears and
name is highlighted
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Naming a Folder

If name is highlighted, just type over
(what you type will replace what is there)

If name is NOT highlighted





click on name
click on name
(not double-click, but click, click)
name becomes highlighted
See why it is important to click on icon
picture, not icon
name
Copyright
2005 Madison Area
Technical College
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What to Name Folder?

Folder name



should accurately describe folder contents
should be a few characters long (not too
many)
must follow file naming conventions
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File Naming Conventions




Alpha characters are allowed
Numeric characters 0-9 are allowed
Spaces are allowed
Special characters allowed are $ # & @ ! ( ) - _
{}




Other special characters not allowed
/ \ < > : * ? |
Also not good idea to use period (.)
Windows will tell you if your file name is not
valid
Copyright 2005 Madison Area
Technical College
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Renaming a Folder/File

Using menu command




Click on folder/file
File  Rename  name is highlighted
Type new name to replace
Right-click folder/file


Click Rename from pop up menu
Type new name
Example of folder in
name-change mode
Copyright 2005 Madison Area
Technical College
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PRACTICE




Create a new folder on your floppy
named your first name
Rename the folder to be your last name
Create two (2) additional new folders
on your floppy
Rename the three folders such that
they are represent a suitable
organization for the files on your floppy
(e.g. food, animals, other)
Copyright 2005 Madison Area
Technical College
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Deleting Folders/Files


Delete folder = delete all folder contents
and folder icon
Delete from hard drive (C or D)



goes into recycle basket (kinda trash, but
recoverable)
delete from recycle basket = gone for ever
Delete from floppy (A or B)

GONE FOREVER!
Copyright 2005 Madison Area
Technical College
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How to Delete Folder/File
Click on item (folder/file) to be deleted  File menu
 Delete
OR
 Click on item to be deleted  Hit delete key on
keyboard (or use X toolbar button)
OR
 Right-click on item to be deleted  Choose Delete
from pop-up (not recommended because delete and
rename are close and easy to make mistake)

Copyright 2005 Madison Area
Technical College
128
Restoring Items from Recycle Bin


Open (or browse) to your recycle bin
Click item to be restored and hit restore
button
Copyright 2005 Madison Area
Technical College
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Moving Folders/Files

Click on icon of item to move
(moving the folder moves its contents)

Drag to new location




if dragging to another folder, drag until other
folder becomes highlighted
can drag between windows (My Computer)
can drag between frames (Windows Explorer)
Drop, may see moving box come up
Copyright 2005 Madison Area
Technical College
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Moving between Drives


Dragging from one folder to another on
the same drive moves the selection
Dragging from one drive to another drive
copies the selection
Copyright 2005 Madison Area
Technical College
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PRACTICE



Click on the animal-named files on your
floppy and drag them into the
appropriate folder
Do the same for the food-names files
Do the same for the remaining files
Copyright 2005 Madison Area
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Moving Folder/Files Using
Cut and Paste


Can be used to move folder/files between
drives without copying
Using menu command




Click icon (folder/file) to move/cut
Edit  Cut  icon is ghosted
Go to new location/window
Edit  Paste  icon appears
Copyright 2005 Madison Area
Technical College
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Moving Folder/Files Using
Cut and Paste

Using toolbar




Click icon (folder/file) to move/cut
Click cut button
Go to new location/window
Click paste button
Copyright 2005 Madison Area
Technical College
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Moving Folder/Files Using
Cut and Paste

Using pop-up menu





Right-click icon (folder/file) to move/cut
Click Cut from pop-up
Go to new location/window
Right-click anywhere (except on another icon)
Click Paste from pop-up
Copyright 2005 Madison Area
Technical College
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PRACTICE



Use cut and paste to remove the
animal-files out of their folder back on
to the floppy drive
Repeat for the food-files
Delete the Windows exercise 2 file from
your My Documents
Copyright 2005 Madison Area
Technical College
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Copying Folder/Files Using
Copy and Paste


Can be used to copy folder/files on same drive
without moving
Using menu command





Click icon (folder/file) to move/cut
Edit  Copy  icon appearance does not change
Go to new location/window
Edit  Paste  icon appears
NOTE careful if you have two of the same folder
on the same drive
Copyright 2005 Madison Area
Technical College
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Copying Folder/Files Using
Copy and Paste

Using toolbar




Click icon (folder/file) to move/cut
Click copy button
Go to new location/window
Click paste button
Copyright 2005 Madison Area
Technical College
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Copying Folder/Files Using
Copy and Paste

Using pop-up menu





Right-click icon (folder/file) to move/cut
Click Copy from pop-up
Go to new location/window
Right-click anywhere (except on another icon)
Click Paste from pop-up
Copyright 2005 Madison Area
Technical College
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Copying Folders/Files between
Drives

Click on icon of item to move
(moving the folder moves its contents)

Drag to new location on different drive




drag until other drive or folder on other drive
becomes highlighted
can drag between windows (My Computer)
can drag between frames (Windows Explorer)
Drop, may see copying box come up
Copyright 2005 Madison Area
Technical College
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PRACTICE



Check the size of your Windows
Exercise file on the hard drive, My
Documents folder
If they will fit, copy one or both files to
your floppy using the cut and paste
method
(If not, cut and paste another file from
My Documents that will fit on the
floppy)
Copyright 2005 Madison Area
Technical College
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Moving & Copying in Windows 2000




Windows 2000 provides
two (new) icons on the
toolbar to make moving
or copying easier
Select item (folder/file) to
move
Click appropriate icon
(move to or copy to)
Indicate destination
Copyright 2005 Madison Area
Technical College
Move to Copy to
142
File Management
Things to Remember





Keep all your work in a single folder (My
Documents → YOURNAME Folder)
Name folder/files to describe contents
Group like items together
Avoid multiple copies of the same folder/file
on any single drive
Moving, copying, or deleting a folder affects
the whole contents
Copyright 2005 Madison Area
Technical College
143
Question
I can not find my file.
Now what?
Finding Folders/Files

To have your computer search for a file,
you must know something about it like




what drive it was saved on
what was its name (or part of its name)
what type of file is it
other info
Copyright 2005 Madison Area
Technical College
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Find Folders/Files




Go to Start Menu
Choose Search
Choose For Files or
Folders
Get Search Results
dialog box
Windows 2000
Copyright 2005 Madison Area
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Search Results Dialog Box



Type in the info you know
about the name in the
“Named” area
Click down arrow in “Look
in” box to change on
what drive or in what
folder the computer will
search for your file
Click “Search Now”
button to start search
Windows 2000
Copyright 2005 Madison Area
Technical College
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Search Results
Files or folders that
match your criteria are
displayed
 Double-click to open
desired file/folder
 NOTE: this column tells
where the file or folder
is located
 Click right column
border and drag wider if
needed
 Click column titles to
sort listing
Copyright 2005 Madison Area

Technical College
148
Find Folders/Files
Containing Certain Text
Click in “Containing
Text” area and type
text you are looking
for
 Make as unique as
possible, i.e. do not
look for common
words
 Searches for text
string in ALL files =
Windows 2000
takes
a long time
Copyright 2005 Madison
Area

Technical College
149
Find Folders/Files Additional
Options

Can also search for
folders/files by




Date
Type of file
Size
Let’s look at each
of these options
Windows 2000
Copyright 2005 Madison Area
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Find Folders/Files Additional
Options


Click box in front of
Date to expand
Choose by




files Modified
files Created
files Last Accessed
Click radio button to
search by



Copyright 2005 Madison Area
Technical College
Month
Day
Between dates
151
Find Folders/Files Additional
Options




Click box in front of
Type to expand
Choose type from
drop down list
There are many
types to choose
from!!
To find only by type
be sure to click off
date
Copyright 2005 Madison Area
Technical College
152
Find Folders/Files Additional
Options


Click box in front of
Size to expand
From drop down list
choose



At least
At most
Specify size in KB


Copyright 2005 Madison Area
Technical College
1,000 KB = 1 MB
1,000,000 KB = 1GB
153
Find Folders/Files Advanced
Options


Additional Options can be
used when specifying any
search criteria (name,
containing text, date, type,
size)
Slow files refers to files that
reside on removable storage
media, such as optical or
tape backup. These files
may need to be copied to a
faster storage medium
before the contents can be
searched.
Copyright 2005 Madison Area
Technical College
154
Search Criteria Build as AND



If you select multiple
search criteria, a
folder/file must match
ALL to be found
Named something AND
containing certain text
AND last modified in a
certain time period, etc.
To clear all criteria to
start over, click New
Copyright 2005 Madison Area
Technical College
155
PRACTICE





Use the find techniques to find your Windows
Exercise file
Use the same techniques to find the
blueberry file
How many files were created or modified in
the last two days?
Are there any .bmp files on your computer?
Are there any JPEG images on your
computer? If so, record where these files are
located (i.e. path to files)
Copyright 2005 Madison Area
Technical College
156
Question
I want to make
changes to a file I
have saved.
How do I open a file?
Opening a File


Use windows file clerks to locate file and
double-click to open
Open application/program

File  Open
Copyright 2005 Madison Area
Technical College
158
Opening a File

Within an application (or program),
opening a file is just like saving a file
Just like
“save”
dialog box,
“open”
dialog box
asks three
questions
Copyright 2005 Madison Area
Technical College
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Three Questions for Opening

Save dialog box asks you three (3)
questions before it will open your file



Where is it?
What is it named?
What type of file is it?
Copyright 2005 Madison Area
Technical College
160
Question 1: Where Is It?

Use techniques learned in specifying save
location to specify open location
Copyright 2005 Madison Area
Technical College
161
Those Extra Buttons
Up one level
moves to next higher
Use Tools
to add an
area to
your
Favorites
level in directory tree
Copyright 2005 Madison Area
Technical College
162
Question 2: What Is It Named?

Your file will probably appear by name in
the main area of the window
Copyright 2005 Madison Area
Technical College
163
Question 3: What Type of File Is It?


NOTE ONLY files of type specified in the
“Files of type” box are listed
To files of
other types


choose
different
choice from
“Files of type”
list box
choose “All
Files” from
Copyright 2005 Madison Area
“Files of type”
Technical College
list box
164
Opening a File--Final Steps

Once you find the file you want to open
listed in the main area of the window


double-click to open
OR click once then click “Open” button
Copyright 2005 Madison Area
Technical College
165
PRACTICE




Open the artichoke file on your floppy
Open the musician file on your floppy
Open your Windows exercise file and
move your name back to the top
Close each of these files (and
applications if necessary)
Copyright 2005 Madison Area
Technical College
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10 Minute Break
Windows Customizing &
Troubleshooting





Windows Wallpaper (backgrounds)
Windows Screen Colors
Troubleshooting Mouse Settings
Customizing Start Menu & Task Bar
Managing Your Computer Tips
Copyright 2005 Madison Area
Technical College
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Changing Desktop Appearance



Can change color of desktop area
Pattern = design that appears on desktop
Wallpaper = certain type of picture map
file that is displayed on desktop


bit-map images (have “BMP” file extension)
JPEG images (have “JPG” file extension)
Copyright 2005 Madison Area
Technical College
169
Changing Pattern on Desktop
Right-click on blank area of desktop 
Properties from pop-up menu
OR
 Start  Settings  Control Panel 
Display
 Go to Background tab

Copyright 2005 Madison Area
Technical College
170
Changing Pattern on Desktop


Wallpaper must be
set to “none”
NOTE mini display
Click Pattern to see
list of choices
Copyright 2005 Madison Area
Technical College
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Changing Pattern on Desktop




Scroll through list of
available patterns
Note preview area
Click OK to select
pattern
Click Apply to see
pattern applied to
desktop
Copyright 2005 Madison Area
Technical College
172
Edit Pattern


NOTE Edit Pattern
button will allow you
to go into the pattern
“template” and
change
colors/appearance
CAUTION: If you edit
the pattern you
should RENAME your
edited version then
Copyright 2005 Madison Area
Technical College
click Add
173
Change Colors on Desktop

In Display Properties
dialog box




Click to Appearance
tab
In Item area, select
desktop
Click and choose
color from list
Or choose Other to
select “custom” color
Copyright 2005 Madison Area
Technical College
174
PRACTICE



With no pattern or wallpaper applied,
use the Appearance Tab to change the
color of the desktop several times
Now return to the Background tab and
select and apply several patterns
Do you see how the desktop color
affects the pattern applied?
Copyright 2005 Madison Area
Technical College
175
Wallpapering
Best news-no paste required!
 Right-click on blank area of desktop 
Properties from pop-up menu
OR
 Start  Settings  Control Panel 
Display
 Go to Background tab

Copyright 2005 Madison Area
Technical College
176
More on Wallpaper



Scroll through list
box to select the
wallpaper
NOTE the mini view
of it in the monitor
in the dialog box
Wallpaper settings
override pattern
settings
Copyright 2005 Madison Area
Technical College
177
NOTE Command Buttons



Apply sets the changes
to the desktop and
leaves the dialog box
OPEN
OK sets the changes to
the desktop and
CLOSES the dialog box
Cancel closes the
dialog box without
applying the changes
Copyright 2005 Madison Area
Technical College
178
Wallpaper Display Choices

NOTE list box
provides three
options regarding
how the wallpaper is
displayed



Tile
Center
Stretch
Copyright 2005 Madison Area
Technical College
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Tile or Center


Tile = repeat the
pattern over and
over to fill the whole
desktop area
Center = put the
pattern only in the
center of the
desktop (best if
have large single
Copyright 2005 Madison Area
picture)
Technical College
180
Stretch

Stretch = resizes the
picture to fill the
whole screen
Copyright 2005 Madison Area
Technical College
181
PRACTICE



Select and apply several different
wallpapers from the list presented
View the selections in the tile, center,
and stretch options
How do you undo this wallpaper?
Copyright 2005 Madison Area
Technical College
182
Troubleshooting Wallpaper



Certain image files (bit-map, JPEG GIF)
can be set as wallpaper
Sometimes images may be
inappropriate
Open Display Properties dialog box and
set wallpaper back to NONE

May also need to choose Pattern → NONE
as well
Copyright 2005 Madison Area
Technical College
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Changing the Screen Colors
The colors you see on the different screen parts
are defaults (= automatic choices made by the
computer)
 Can customize or change the colors from the
defaults
 Right-click on blank area of desktop 
Properties from pop-up menu
OR
 Start  Settings  Control Panel  Display
 Go to Appearance tab

Copyright 2005 Madison Area
Technical College
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Changing Screen Colors



Select color scheme
from list
NOTE preview of
color scheme applied
to various window
parts
Click OK or Apply to
set
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Technical College
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Additional Customizing Options




If not happy with
any preset color
schemes, can make
up your own
Select window item
from list
Select size of item
and color
Select font in item,
color, and bold or
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italic
Technical College
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Troubleshooting Screen Colors


If the colors change, you may have to readjust to what you know to be the active
window or the highlighted text
Windows Standard is scheme you are used
to seeing (change back to this when
things get messed up)
Copyright 2005 Madison Area
Technical College
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PRACTICE


Select and apply several different color
schemes from the options presented
Return the color scheme to “Windows
Standard”
Copyright 2005 Madison Area
Technical College
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Troubleshooting
Mouse Settings-Handedness


Start Menu 
Settings  Control
Panel  Mouse
Button Tab



left- or right-handed
mouse
standard is righthanded where index
finger is click button
and middle finger is
right-click button
left-handed mouse has
buttons reversed
Dialog box may differ depending on mouse
and version of Windows
Copyright 2005 Madison Area
Technical College
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Troubleshooting
Mouse Settings-Double-click Speed



Drag the arrow on the
click speed scale to set
how fast a double-click
must be
Dexterity problems may
want to set to lower
double-click speed
NOTE “practice” window
where you can try out
your click settings

if you double-click fast
enough, you will see an
animation in the area
Copyright 2005 Madison Area
Technical College
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Troubleshooting
Mouse Settings-Motion Tab


Can control how fast
the mouse pointer
moves with mouse
movement
Can also set up to
have mouse trail as
moves (try this setting
to see what it looks
like)

might be helpful for
some vision tracking
Copyright 2005 Madison Area
Technical College
problems
191
Troubleshooting
Mouse Settings-Pointer Appearance



Select scheme from list
NOTE preview of scheme
will appear by each of the
various mouse pointer
types
Can customize




select pointer to change
click Browse button
select new pointer to use
click Save As to change
the scheme settings
Copyright 2005 Madison Area
Technical College
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Shortcuts



If frequently use program, file, or folder
can create an icon instead of having go
through long process to open
This icon represents a shortcut to that
item
Shortcut icons will have the little arrow in
the lower left portion
Shortcut
Not Shortcut
Copyright 2005 Madison Area
Technical College
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Creating a Shortcut



Go to your file manager (My Computer)
and find your item (program/folder/file)
Right-click on the icon of item and drag to
desired location (e.g. Desktop)
Choose Create Shortcut from pop-up
menu
Copyright 2005 Madison Area
Technical College
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Adding Shortcut to Start Menu




Browse to item to create
shortcut to
Right-click and drag item to
Start Menu
After a second the Start
Menu appears
Drag item to desired location
on Start Menu
Copyright 2005 Madison Area
Technical College
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More on Shortcuts

Renaming-just like regular files




right-click
choose Rename
type in new name
Deleting-just like regular files



click on icon
hit Delete key
Ok to move to Recycle Bin
Copyright 2005 Madison Area
Technical College
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PRACTICE

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


Create a shortcut to the bird file on your floppy
Cut and paste that shortcut to the My
Documents folder on the hard drive
Open your bird file using the shortcut
Will the shortcut work if your floppy is removed?
Cut and past the shortcut back to the floppy-will
it work now?
Copyright 2005 Madison Area
Technical College
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Customizing the Taskbar

Move to a new location



click on empty area of taskbar
drag to new side of screen (top, bottom, left,
right)
Resize Taskbar



position pointer at border of Taskbar
become double-sided arrow
drag bigger/smaller
Copyright 2005 Madison Area
Technical College
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Customizing the Taskbar

Right-click gray area of
Taskbar  Properties 
General tab




Always on Top = Taskbar
on top of any open
window
Auto hide = hides the
Taskbar on your screen
Show small icons in Start
Menu = different sizes for
icons
Show Clock = controls if
clock appears on task bar
( = show clock)
Copyright 2005 Madison Area
Technical College
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Customizing the Taskbar

Personalized Menus keeps
the Programs menu clean
by hiding items that you
haven't used recently,
while still keeping other
programs easily
accessible. You can gain
access to hidden
programs by clicking the
down arrow at the bottom
of the Programs menu.
Copyright 2005 Madison Area
Technical College
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PRACTICE





Move your Task bar to the right side of the
screen
Activate the Auto Hide option
Move the Task bar to the left side of the
screen
Turn off the clock
Move the Task bar back to the bottom of
the screen and undo the changes you did
above
Copyright 2005 Madison Area
Technical College
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Managing Your Computer Tips



Just like important papers can be lost or
damaged, so can computer files
WHAT IS TOO IMPORTANT TO LOSE?
Develop a plan to have multiple copies of
important files
Copyright 2005 Madison Area
Technical College
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Managing Your Computer Tips

Consider OPTICAL STORAGE (CD-R) as
best back up option


Floppies are not most reliable back up option
Flash or Thumb Drives are convenient and
may be good option for backup
Copyright 2005 Madison Area
Technical College
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Managing Your Computer Tips

Develop a backup routine


Copy all your MOST IMPORTANT files/folders
to another medium before you leave daily
(only need copy those updated that day)
Copy ALL your files/folders to a backup disk
once per month
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Technical College
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South Central
Library System