Transcript Live@edu Training Guide - Bellefonte Area School District
Live@edu Services Course
Office Web Apps Participant Guide
Outlook Live Windows Live SkyDrive Office Web Apps
2 Office Web Apps
Office Web Apps Lessons
View Microsoft Office Documents Online
Edit Microsoft Office Documents in the Browser
Open/Edit Documents in Microsoft Office
View and Restore Document Versions
Co-author Excel/OneNote Documents in the Browser
Co-author Word/PowerPoint Documents in Office 2010
Share a Presentation in PowerPoint 2010 Broadcast View
3 Office Web Apps
Office Web Apps Training Course Microsoft Office Web Apps are convenient online companions to Word, Excel, PowerPoint, and OneNote that give you the freedom to work with your Office documents from virtually anywhere with a supported browser.
With Office Web Apps, you will: Access the tools you need from virtually any Internet-connected computer or compatible mobile device.
Work better with others, regardless of what version of Microsoft Office they use and whether they work on a PC or a Mac.
View your files with great document fidelity and consistent formatting.
Begin working right away in a familiar Office interface.
For more information, please visit: http://office.microsoft.com/webapps 4 Office Web Apps
Sign In to Windows Live SkyDrive Open your browser and navigate to your school portal…
or
…enter http://office.live.com
. Enter your Windows Live ID and password and click
Sign in
.
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How to Access Microsoft Office Web Apps Windows Live SkyDrive Folder Click for Office Web Apps
View
Mode 6 Office Web Apps Click for Office Web Apps
Edit
Mode Click to Open in Microsoft Office Client Application
View Microsoft Office Documents Online
Office Web Apps View Mode Place your cursor on a Word, Excel, or PowerPoint document to reveal the file menu.
Note: The OneNote Web App does not have a View Mode.
Click the document name.
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Office Web Apps View Mode (continued) Command Bar (Application-Specific) File Menu (Application-Specific) 9 Office Web Apps High-Fidelity Document View Close Document (Return to Folder)
Edit Microsoft Office Documents in the Browser
Office Web Apps Edit Mode To enter Office Web Apps Edit Mode, click
Edit in Browser
within the View Mode...
or …place your cursor on a Word, Excel, PowerPoint, or OneNote document in a SkyDrive folder and click
Edit in Browser
.
Note: Only Office files in the 2007/2010 file format can be edited in the browser.
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Office Web Apps Edit Mode (continued) Ribbon (Application-Specific) Document Body 12 Office Web Apps Placeholder (Editable in Client Application) Close Document (Return to Folder)
Office Web Apps Edit Mode (continued) To edit a document, type directly in the body of the document.
Use the Ribbon to apply Styles and other formatting.
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Open/Edit Documents in Microsoft Office
Open/Edit Documents in Microsoft Office To open documents for editing in the Microsoft Office client applications, click
Open in (application)
within the View Mode...
or …place your cursor on a Word, Excel, PowerPoint, or OneNote document in a SkyDrive folder and click
Open in (application)
.
Note: You must have Microsoft Office installed on your computer to use this feature.
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Open/Edit Documents in Microsoft Office (continued) In Office 2010, click
Enable Editing
to edit a SkyDrive based document.
When finished, click synchronize changes back to the SkyDrive folder.
Save
to
Note: Files in the Office Open XML file format (.docx, .pptx, .xlsx, etc.) can be opened/edited in Office 2007 and Office 2010. Office 2000, Office XP, and Office 2003 users must install the Microsoft Office Compatibility Pack from the Microsoft website in order to open these files.
Depending on the version of Office you use, certain features may remain unavailable.
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View and Restore Document Versions
View and Restore Document Versions Place your cursor on a document to reveal the file menu.
Click
More
.
Click
Version History
.
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View and Restore Document Versions (continued) Use the version list to browse previous versions of the document.
Click the version you want to restore.
Click
Restore
.
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Co-author Excel/OneNote Documents in the Browser
Co-authoring in Microsoft Office
With co-authoring in Office Web Apps and Office 2010, multiple authors can edit a single document at the same time and stay in sync with each others' changes.
SkyDrive-based Excel and OneNote files can be co authored in the browser using Office Web Apps.
SkyDrive-based Word and PowerPoint files can be co authored using the Office 2010 client applications.
Application Co-author in Office Web Apps Co-author in Office 2010
Excel OneNote Word PowerPoint X X X X 21 Office Web Apps
Co-author Excel/OneNote in the Browser Make sure the Excel or OneNote file you want to co-author is in a shared folder and the appropriate users have edit rights to that folder.
Place your cursor on the Excel or OneNote file you want to co author to reveal the file menu.
Click
Edit in Browser
.
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Co-author Excel/OneNote in the Browser (continued) To edit the file, type directly in the body of the document or use the tools available in the Ribbon.
To see other users who are active in the document, click the status area in the bottom right of the window.
Any changes between users will update in near-real-time.
No
Save
is necessary in Excel and OneNote Web Apps.
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Co-author Word/PowerPoint Documents in Office 2010
Co-author Word/PowerPoint in Office 2010 Make sure the Word or PowerPoint file you want to co author is in a shared folder and the appropriate users have edit rights to that folder.
Place your cursor on the Word or PowerPoint file you want to co author to reveal the file menu.
Click
Open in (Application)
.
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Co-author Word/PowerPoint in Office 2010 (continued) You will be notified when another user opens the Word or PowerPoint document from SkyDrive.
Click the co-authoring notification in the status bar to see all of the individuals working in the document.
If you use Office Outlook for your e-mail client, you can click the names for additional communications options.
To synchronize any changes, click the
Save/Sync
button.
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Share a Presentation in PowerPoint 2010 Broadcast View
PowerPoint 2010 Broadcast View You can use Broadcast View in PowerPoint 2010 to deliver a SkyDrive-based presentation over the Internet.
Place your cursor on a PowerPoint document to reveal the file menu.
Click
Open in Power Point.
Click
OK
if prompted.
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PowerPoint 2010 Broadcast View (continued) In PowerPoint 2010, click
File
.
Click
Save & Send
.
Click first
Broadcast Slide Show
button.
Click second
Broadcast Slide Show
button.
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PowerPoint 2010 Broadcast View (continued) Click
Start Broadcast
.
If you use Outlook Live or another Web based e-mail solution, click
Copy Link
and paste it into a browser e-mail message.
If you use Office Outlook on your PC, click
Send in E-mail
.
Send the link to the presentation attendees.
When you’re ready to begin, click
Start Slide Show
.
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PowerPoint 2010 Broadcast View (continued) Deliver your presentation. (You will deliver the spoken portion of the presentation over the telephone.) When the presentation is over, click
End Broadcast
.
Click
End Broadcast
again to confirm.
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Office Web Apps Practice and Discussion Now complete these activities on your own: Open a Document in Office Web App View Mode Edit a Document in Office Web App Edit Mode Open a SkyDrive Document in Microsoft Office View and Restore a Document Version Co-author an Excel or OneNote Document in Office Web Apps Co-author a Word or PowerPoint Document in Office 2010 Share a SkyDrive Presentation in PowerPoint 2010 Broadcast View At the end of the practice session, your instructor will be available to answer any questions you may have.
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33 © 2010 Microsoft Corporation. All rights reserved. Active Directory, ActiveSync, Encarta, Forefront, Microsoft, Outlook, Windows, Windows Live, Windows Mobile, Windows Server, Windows Vista, SharePoint, Silverlight, SkyDrive, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
Office Web Apps