Transcript No Slide Title

ASSESSMENT
Know
yourself
Document
yourself
Prepare
position
Plus/ Minus
points
Know
symptoms
and Habits
Identify
areas of time
management
and major
time wasters
Problems
within
Problems
around
CHANGING
Determine
Life
Objectives
and Set
Goals and
Values
Eliminate
time
wasters
avoid
ACTIONS
Planning
and Listing
Prioritizing
Scheduling/
Know prime
time
Procrastinatio
n
Targeting
Improve /
develop
habits
Do the right job
Do the job right
Improve
Skills and
Develop
Leadership
Say NO to
Unimportant
Regular self
Assessment
GOAL 1
Personal
GOAL 2
Career /
Economic
Team Building
Delegating
Accountabilit
y and
matching
Reviewing
Rewarding
Re-Thinking
GOAL 3
Family
GOAL 4
Social
L
I
F
E
O
B
J
E
C
T
I
V
E
S
BENEFITS OF TIME MANAGEMENT
We will be able to
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make the best use of available time
increase its availability
add time to daily life
achieve targets/deadlines
have peace of mind
Self and time management
by Basheer Juma
Why our efforts do not bring results. We have to
identify reasons.
Self and time management
by Basheer Juma
What’s problem with this person.
Control, direction, burden------------------------
Self and time management
by Basheer Juma
What is he doing. Are we different from this.
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
TIME – AREAS, ACTIVITIES – HOW IT PASSES
How time passes ( Estimated 60 years)
This chart shows what you might be doing
with your time in a life of average length.
Tying one’s shoes
Waiting for traffic lights to change
Time spent at the barber shop
Dialing the telephone
Riding elevators (in big cities)
Self and time management
by Basheer Juma
8 days
1 month
1 month
1 month
3month
TIME – AREAS, ACTIVITIES – HOW IT PASSES
Brushing one teeth
Waiting for the bus(in cities)
Time spent in the shower
Reading books
Eating
Earning a living
Watching television
Sleeping
Self and time management
by Basheer Juma
3 months
5 months
6 months
2 years
4 years
9 years
10 years
20 years
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
CONCEPTS AND TERMS
Four basic questions of logic



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What-knowledge / awareness
Why objective/purpose/ Attitude
How-modus operandi/Skills
When-scheduling / target/ time limit
Self and time management
by Basheer Juma
Urgent
Important
Impact
and
(Crisis situation)
Priority One
values
Priority
Important+Urge
nt+Value=
Improve your
leadership skills
to manage these
tasks
Three/Two
Plan it
Secure time for
it
You have to be
more focused for
these activities
Priority
Two/Three
No priority
objective
based
Not Urgent
Improve your
work habits and
other
Not
Important Management
skills
Delegate. Don’t
do it. You will be
spending money
to buy some
time to delegate
these activities
Urgent
Not Urgent
Priority One
Priority
Three/Two
Consider
Personal development
Important value and do it Family/Social care
now
Akhira responsibilities
Priority
Two/Three
Not
Important Office work
Business work
No priority
Delegate
Pay for it
Share with
others
Make a
list of all
of your
activities
and then
make four
columns.
Then
after
categorize
them
according
to this
chart.
There will
be conflict
between
box 2/3
and 3/2.
EXERCISE
How many square are (these)
You can also utilize your disposable sixteen hours
in this way
You can also utilize your disposable sixteen
Self and time management
by Basheer
Jumaway
hours
in this
Tips ideas
and
suggestions
Self and time management
by Basheer Juma
TIPS/ RULES/ GUIDELINES
Time management – self identification
and assessment
Self awareness and identification
Self respect
Self balance sheet
Self organization
Self management
Meeting oneself regularly
Self and time management
by Basheer Juma
TIPS/ RULES/ GUIDELINES
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Self balance sheet
Self organization
Self management
Meeting oneself regularly
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
 Make plans and goals, and use
deadlines to achieve those plans and
goals as they relate to your mission
in life.
 Get up early and get properly
prepared for the day that awaits you
 Have a list system/action list
 Prioritize a, b, c
 Budget your time
Self and time management
by Basheer Juma
 Be flexible
 Projects list/ Distinguish between to
do items and the projects.
 Make a list of errands that can be
done in the same shopping center
 Don’t make a trip if the work can be
done otherwise
 Control telephone time
 Do one important thing at a time
 Do trivial things simultaneously
Self and time management
by Basheer Juma
 Have an appointment/note book
 keep a bag packed with essentials
 Learn to compromise to get things
done
 Wear a reliable watch, and teach
yourself to look at it regularly.
 Start on time
 A place for everything and keep
…everything in its place.
Self and time management
by Basheer Juma
You can accomplish more with less
effort if you schedule important task
at the time of day when you perform
them most effectively.
 Identify your best/prime time.
 Review / accountability
Self and time management
by Basheer Juma
 Save your best time for important tasks
 Divide up large projects
 you determine the critical 20 percent of
tasks/which can contribute 80 percent
result
 Reserve some time during the day when
others don’t have access to you.
 Set deadlines
 Do something productive while waiting
Self and time management
by Basheer Juma
Have short meetings standing up
Hold routing meetings at the end
of the day
Meet visitors in the doorway
Go to subordinates’ offices
Self and time management
by Basheer Juma
 Take small breaks.
 You should not think rest breaks as
poor use of time.
 Anything that contributes to health is
good time management.
 Positive thinking
 Concentration
Self and time management
by Basheer Juma
5. Time management tips-General
 Build your day around high pay-off
activities; schedule less important
items for the time left over.
 Stay focused. Put distractions aside
and keep the end results in mind.
 Set deadlines. Make them specific.
 Divide projects into smaller units.
Self and time management
by Basheer Juma
 Make your physical environment at
work or home convenient for you by
having frequently used items readily
accessible,
 Use waiting time.
 Don’t buy anything unless you have a
place to put it.
 Don’t buy things just because they are
on sale.
 Refuse to buy things that need special
attention and
Self care.
and time management
by Basheer Juma
 Get help. Sometimes you can't do it
alone.
 Use your peak times. Attack difficult'
things when you are mentally
sharpest.
 Reward yourself. Keep yourself
motivated.
 Make a commitment. Full speed ahead!
 Do your social chatting on the
telephone while you are doing
something else.
Self and time management
by Basheer Juma
 Schedule time for yourself and your
projects and call it your “quiet time.”
Get rid of the television set
 Make an “Idea” section in your
planning notebook so you can write
down those great ideas as they occur.
 Invest in a computer. They really are
faster and more efficient than the old
ways of doing things.
Self and time management
by Basheer Juma
 Clean up as you go.
 Put things away when you are finished
with them.
 Open and sort your mail the minute
you receive it.
 Reward yourself regularly for your
organizational skills.
Self and time management
by Basheer Juma
 Pick it up, don’t pass it up; and don’t
put it down unless you put it away.
 Finish what you start and keep the
horse before the cart.
 When you’re on the telephone,
visiting, or watching TV, do something
productive with your hands.
 Eat sitting down.
Self and time management
by Basheer Juma
 Don’t write long letters.
 Work faster
 Hire others to do errands and house
keeping work
Self and time management
by Basheer Juma
Time management - Develop moral
values
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Truth
Trust
Fulfillment of promise
Justice/equity/fair play
Loyalty
Love
Self and time management
by Basheer Juma
Time management-Attitude
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Take decision
Don’t avoid issues and problems
Find out solution for recurring crisis
Assertiveness
Excuse (Say no) when you can’t do
Avoid procrastination
Never visit a friend without informing or
calling him
Self and time management
by Basheer Juma
Time management - Leadership and
management skills
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Team work
Delegation
Follow up
Contribution/institutions
Training and development
Self and time management
by Basheer Juma
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Technology, tools and techniques
Writing skills
Reading skills
Presentation skills
Public speaking
Planning skills
Self and time management
by Basheer Juma
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Negotiation skills
Problem solving skills
Thinking skills
Economizing skills
Managing skills
Self and time management
by Basheer Juma
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Telephone skills
People’s skills
Meetings skills
Compromising skills
Win-win skills
Self and time management
by Basheer Juma
Self and time management
by Basheer Juma
Self and time management by
Basheer Juma