Transcript Slide 1

The institutional repository
Ellen Cole
Scholarly Publications Librarian, Northumbria University
An online archive of an HEI’s research outputs,
holding both descriptive records and full text
•At all levels of the researcher’s career
•All disciplines
•Created from desire to deliver OA
There are as many ways to run a
repository as there are institutions
Institutional repositories in the UK
• 6% of global journal output from the UK
• Public institutions
• Purchasing structures
• National information funding framework
Research Excellence Framework
A process of expert review to assess the quality
of research
- REF2 collection of metadata and outputs
- Accountability for public investment
- Impact
Often serve multiple purposes
Should move with the research culture
Are interoperable and adaptable
NRL in 2008
• DSpace repository hosted by Open Repository
• Deposits made by administrators in each
• Part of one cataloguer’s job, one library
• Only library staff could login
• Voluntary deposit
NRL in 2014
EPrints repository hosted by EPrints Services
Deposit mandate (inc. full text)
Thesis mandate
All university staff may login
One librarian, 4 FTE assistants – part of bigger
publication service
• Used for research administration
What research is done at your institution?
Do you want to capture it all?
What is research anyway?!
“research is defined as a process of
investigation leading to new insights,
effectively shared”
When researchers deposit their research to the
repository, should they deposit metadata and
full text, or will metadata only be accepted?
How will content get in?
By the author
By admin/library
By RSS / other feeds from databases
From a CRIS (but how does research get into
the CRIS?)
Deposit policy
Back to this:
When researchers deposit their research to the
repository, should they deposit metadata and
full text, or will metadata only be accepted?
Which parts, if any, will policy govern?
Between research going into the repository and
a record appearing to the public
Check & enrich metadata, copyright & licences,
negotiate with author & publisher
Management, administrative and technical roles
Management and administrative support are
usually library-based (*somewhere*)
Support roles involve more than just metadata:
Technical issues
Reporting on usage
Assuring authors that they are permitted to
deposit, won’t be plagiarised and will not ruin
their chances of future publication.
Explaining that closed access creates a system
where access to research is based on means to
pay, not need.
OA Button:
Who Needs Access?
Explaining the author’s responsibilities, as a
result of their employment or funding, toward
Open Access.
Demonstrating value
Showing that the repository is well-used, both
by other academics and by people seeking
Tell a story about how the repository is used.
• What is deposited
– Types of publication
– Depositor type
– Full text / metadata
• How is it used
– IRStats
– Google Analytics
– Alternative metrics
What’s next?
• HEFCE policy
• Current Research Information Systems (CRIS)
• Implementing new bibliographic standards
Embedding ORCID across researcher
career paths
• ‘Moving ORCID upstream’ will add ORCID as a
field in the PGR student record for submission
as part of the 2014 HESA return
• ‘Enhancing registration in campus based
publishing partnerships’ will incorporate
ORCID in our open access journal publishing
Optimising resources to develop a
strategic approach to Open Access
• Develop shared tools and best practice
policies and procedures to enable HEIs with
limited external funding to effectively and
creatively respond to the challenges and
opportunities presented by recent Open
Access policies
Ellen Cole – [email protected]
Any questions?