Transcript Document

Andy Louthain
Quintin Wright
Objectives
• Identify legislation fundamental to NCAA Division I two-year
college and 4-2-4 college transfer certification.
• Apply legislation to real world examples.
• Establish best practices.
Transfer Certification
Overview
• Determining transfer status.
• Types of transfers and requirements.
 Two-year and 4-2-4 transfers.
• Transfers and other applicable legislation.
 Progress-toward-degree (PTD) requirements.
 One-time transfer exception.
 Financial aid.
Transfer Certifications
Evaluating Transfers for Applicable Legislation
Determining the start of initial full-time enrollment.
Did the SA:
• Register as a full-time student for a regular term;
and
• Attend a class or classes on the first day?
NCAA Division I Bylaw 14.2.1.1
Evaluating Transfers for Applicable Legislation
If yes to both, SA has triggered:
• Transfer status
• Initial full-time enrollment; and
• Use of a term for PTD purposes.
 Six-hour rule.
 24-hour rule.
 40/60/80.
Evaluating Transfers for Applicable Legislation
Important things to remember:
• SA’s transcript does not necessarily tell the whole story.
• Knowing initial full-time enrollment sets the basis for more than
just transfer and PTD.
• Start of five-year eligibility clock.
Evaluating Transfers for Applicable Legislation
If not enrolled full time, other ways an SA can trigger transfer
status:
• Reporting for regular squad practice.
 Prior to the beginning of a semester or quarter.
• Practiced or competed while enrolled less than full time; or
• Received institutional financial aid while attending a summer
term.
Evaluating Transfers for Applicable Legislation
• Possible to trigger transfer status without triggering initial fulltime enrollment or a PTD term of enrollment.
• Use your resources when trying to find transfer status:
 Google
 NCAA Eligibility Center
 Office of the Registrar
 National Student Clearinghouse
Types of Transfer Requirements
Division I
Transfers
2-4
Transfers
4-2-4
Transfers
Two-Year College Transfers
2-4 Transfers – Financial Aid, Practice and Competition
Qualifier
Minimum one full-time term
attended.
Average of 12 hours
transferable per full-time term.
(e.g., three terms = 36
transferable)
2.500 GPA on transfer credit.
Nonqualifier
Graduate from two-year college.
Minimum of three full time terms
attended.
Minimum 48-semester or 72-quarter
hours transferable.
Six/eight hours transferable English,
three/four math, three/four science.
2.500 GPA on transfer credit.
2-4 Transfers – Financial Aid and Practice
Qualifier
Nonqualifier
Graduate from two-year college.
Earns aid and practice via qualifier
status.
Minimum three full-time terms
attended.
Minimum 48-semester or 72-quarter
hours transferable.
Six/eight hours transferable English,
three/four math, three/four science.
2.000 GPA on transfer credit.
2-4 Transfers Requirements
Qualifier
Nonqualifier
Limit of two hours of physical education (PE) activity
coursework.*
Excess hours removed from transfer total
and GPA calculation.
*See PE/education degree at certifying institution exception.
2-4 Transfer Nonqualifier Hours Earned in the Summer
Summer Limits.
• No more than 18/27 hours total.
• No more than nine/13.5 hours in the summer prior to
transfer.
• Effects 48/72 core-course requirement.
Case Study: 2-4 Nonqualifier
Theo is from South Carolina.
• Coach believes he is a game changer and an academic stud.
• Coach thinks that he is a qualifier. Theo is unsure of his status.
• Theo is in his third semester at a two-year institution in the low
country.
• On track to graduate with an Associate of Science degree
(A.S.) after this term.
What Do You Need to Complete a Preliminary
Transfer Evaluation for Theo?
• NCAA ID to confirm qualifier/nonqualifier status.
• Transcripts from each institution attended.
• Transferable degree credit evaluation from registrar’s office.
• Transferable GPA evaluation.
• Majors of interest at the institution.
• Degree audit or “what if” form from each of potential majors.
Here’s What You Have…
• Theo never registered with the NCAA Eligibility Center.
• Official transcripts are on hold from the two-year college
because of unpaid parking tickets.
• Registrar’s office has done a preliminary transfer-credit
evaluation based on unofficial transcripts.
cont...
Here’s What You Have…
Evaluation shows:
• Three full-time terms (2013-14, with 2014 fall term in progress).
• 45 transferable credit hours (12 in progress).
• One math course complete (three credits), one English course
complete (three credits) and no science courses.
• Six transferable credit hours labeled “Physical Education” (all
“A” grades).
• 2.403 transferable GPA.
Evaluating Theo’s Eligibility
Questions for Bylaw 14.5 exceptions:
• Qualifier or nonqualifier?
• What does he need to do to meet transferable credit
requirements?
 Any applicable limits on number of transferable credits?
• Graduation requirements from two-year college.
Assuming Theo is a Nonqualifier
What are potential issues with Theo’s transfer eligibility?
• Transferable hours.
• Six total PE courses. Are they activity courses?
• 12 of 45 transferable credit hours in progress for fall 2014.
• Transferable GPA.
Options for Theo
Does Theo still have options regarding meeting transfer
eligibility?
• Spring 2015.
• PE activity credit exceptions.
Getting Closure on Theo
• Will declare an education major which requires two PE activity
courses.
• Earns his 12 hours in fall 2014 with a 2.675 GPA.
• 12 more hours in spring 2015 with a 2.541 GPA.
 Three transferable science courses.
Theo’s Evaluation after Spring 2015
• Nonqualifier.
• Four full-time semesters.
• 53 transferable (minus four PE activity hours completed).
• Three hours short of earning A.S. degree.
• 2.507 GPA in courses regularly transferable.
• Three English, three math and three science.
Bylaw 14.5
Advising Theo
• Theo needs to earn his A.S. degree.
 Three hours short.
• Theo has not earned all the core courses.
 English
• Does Theo still have options regarding meeting transfer
eligibility?
 Summer 2015.
When Evaluating Transfer, Don’t Forget PTD
Theo has enrolled in four full-time terms.
• In addition to transfer requirements:

Six-semester or six-quarter hours of academic credit during
the previous term of full-time enrollment;

Designate a degree program; and

40% of the course requirements in designated degree
program.
Theo’s Final Evaluation
• Education major declared.
• Minimum 120 credit hours to graduate.
• 56 transferable and degree applicable = 46.6%.
• Earned 12 transferable credits in last full-time term (spring
2015).
Bylaw 14.4
4-2-4 Transfer Requirements
4-2-4 Transfer Requirements - Qualifiers
4-2-4
First four-year
institution.
Two-year institution.
Graduate.
Average of 12 hours
per term of
attendance at twoyear institution.
2.500 GPA.
Two PE activity hours.
Certifying four-year
institution.
One calendar year
from first four-year
prior to competition.
Bylaw 14.5.6
4-2-4 Transfer Requirements –
Nonqualifier
First four-year
institution.
4-2-4
Two-year
institution.
Certifying fouryear institution.
Graduate.
Average of 12 hours
per term of
attendance at
two-year institution.
2.500 GPA.
Two PE activity
hours.
One calendar year from first
four-year prior to competition.
Six/eight hours transferable
English, three/four math,
three/four science.
Case Study: Curtis
Four-year institution:
State Military College
(SMC)
2012-13, 13-14 and Fall 14.
Earned 56 hours at SMC .
Three hours of English and
physical science. Four
hours of PE activity.
cont….
Case Study: Curtis
Two-year institution:
Cloud College
spring and summer
2015 .
Earned a total of 18
hours at Cloud.
Three hours math.
One hour of PE
activity.
cont….
Case Study: Curtis
What are Curtis' remaining requirements?
• Associate of Arts (A.A.) degree.
• Determination of transferable hours, needs 12 hours.
• Determination of transfer GPA.
cont….
Case Study: Curtis
• Initial eligibility status.
• If a nonqualifier, would be subject to the core-course standard
(English, math and science).
• Can Curtis combine the core courses earned at SMC and
Cloud?
• Can Curtis enroll over the summer at New Four-Year institution
to rectify core-course deficiency?
cont….
Case Study: Curtis
• Can Curtis transfer to New Four-Year institution for the
2015 fall term?
 Yes.
• Is Curtis immediately eligible for competition at New
Four-Year institution for the 2015 fall term?
 No. Calendar year.
When Evaluating Transfer, Don’t Forget PTD
Curtis has enrolled in six full-time terms.
In addition to transfer requirements:
• Six-semester or six-quarter hours of academic credit during the
previous term of full-time enrollment;
• Designate a degree program; and
• 60% of the course requirements in designated degree program.
Don’t Forget 4-2-4
• Monitor the calendar year elapse requirement from the fouryear institution.
• Average of 12 credit hours must be earned at the two-year
institution (part-time hours must transfer back).
• Different standard for qualifiers and nonqualifiers (core-course
requirements).
• Midyear transfers in baseball and basketball not eligible for
competition immediately.
Evaluating Transfer, Don’t Forget PTD
Transfer Requirements
Six hours.
24-semester/36-quarter hours.
30-semester/42-quarter hours.
Six hours and percentage.
Bylaw 14.4.3.1.2
Don’t Forget Summer Aid Legislation
• Applicable to ALL transfer types.
• Condition to the awarding of athletically related financial aid to
PSA to attend summer school prior to initial full-time enrollment
at certifying institution.
• Summer coursework is not used for the purpose of completing
transfer eligibility requirements.
Bylaw 15.2.8.1.4
Best Practices
• Transcripts, transcripts, transcripts.
• All 2-4 transfer evaluation forms should include: science, PE
and GPA.
• Limit offers of aid to transfers until a preliminary evaluation is
complete (using transcripts).
• Provide a preliminary transfer evaluation in writing to the
coaching staff and the SA.
cont…
Best Practices
• Complete a final transfer evaluation in writing to the coaching
staff and the SA before the SA triggers transfer status to the
certifying institution.
• Be aware of the end dates of nontraditional coursework being
completed by SA.
 Should be complete before SA triggers transfer.
• Registrar’s office has access to National Student
Clearinghouse to verify prior enrollment at other institutions.
• Get read-only access to institutional database for transfer
course equation.
Questions?