Transition: Part C to Part B

Infant & Toddler Connection of Virginia Spring/Summer 2007 1

Transition Steps and Services

Requirements Implementation Documentation Infant & Toddler Connection of Virginia 2

Requirements

Each IFSP must

include

related to transition a component The transition component is included in the IFSP throughout the child’s and family’s participation in Part C services beginning with the child’s and family’s initial IFSP. Infant & Toddler Connection of Virginia 3

Requirements

Steps

, including timelines,

to be taken to support the transition of the child, upon reaching age

two (by September 30) or such time before the child reaches

three

years,

to

: (1)

Preschool services under Part B of the Act, to the extent that those services are considered appropriate;

(2)

Other services that may be available, if appropriate

; or (34 CFR 303.344(h)) (3) No further services, if appropriate.

Infant & Toddler Connection of Virginia 4

Requirements

Steps in transition plans are developed jointly by the family and Part C personnel, as well as Part B personnel when required and appropriate.

Steps include: Infant & Toddler Connection of Virginia 5

Requirements: Transition Steps

1) Timelines; 2) Discussions with, and training of, parents regarding future placements and other matters related to the child's transition; 3) Transmission, unless the parents disagree, of the child’s name, address, telephone number, and birth date to the school division in which the child resides as the child becomes age eligible for Part B; Infant & Toddler Connection of Virginia 6

Requirements: Transition Steps (Cont.)

4) Procedures to prepare the child for changes in service delivery, including steps to help the child adjust to, and function, in the new setting; Infant & Toddler Connection of Virginia 7

Requirements: Transition Steps (Cont.)

5) With parental consent , the transfer of child specific information to the local educational agency (LEA) to ensure continuity of services, including evaluation and assessment information required in Sec. 303.322, and copies of IFSPs that have been developed and implemented in accordance with Secs. 303.340 through 303.346; and(34 CFR 303.344(h)(2)) Infant & Toddler Connection of Virginia 8

Requirements: Transition Steps (Cont.)

6) The Part B eligibility process 7) Steps to exit the Part C System Infant & Toddler Connection of Virginia 9

Requirements: Child Progress Measures

Determination of the child’s functional status on the three OSEP indicators must be done when the child exits Part C (if the child has been in the Part C System for 6 months or longer) Determination must be done by Part B upon entry to the Part B system Infant & Toddler Connection of Virginia 10

Transition Steps and Services: Implementation

Planning must be individualized Steps to exit the Part C system (new requirement in 2004) Child Progress Determination IFSP page 7 is being revised to be more specific Can make changes on page 7 without IFSP review Infant & Toddler Connection of Virginia 11

Implementation: Child Progress Measures

The Part B entry data may be used as Part C’s exit data; or The Part C exit data may be used as Part B’s entry data Infant & Toddler Connection of Virginia 12

Transition Steps and Services: Documentation

Page 7 of IFSP – must document that steps and services are planned and when they are completed Contact notes Infant & Toddler Connection of Virginia 13

Notification to the LEA

Requirements Implementation Documentation Infant & Toddler Connection of Virginia 14

Notification to the LEA Requirements

• Parents are informed in writing via the transition page that: • Child’s name, address, telephone number, and birth date will be sent to school division when the child reaches the age of eligibility for special education. • Notice contains the date on which the locality intends to send the information • Information is sent unless parent indicates in writing on the IFSP transition page that they do not want the information sent. Infant & Toddler Connection of Virginia 15

Notification to the LEA Requirements

Sending only the number of children does not meet the requirement This is child find, not referral Infant & Toddler Connection of Virginia 16

Notification to LEA Implementation

Activity 3 on Page 7 of IFSP No specific timeframe – “as child nears age of eligibility” Can be a list of all potentially eligible children sent at specific time of year or can send for each child as he/she nears age eligibility for Part B Determine who is responsible for sending and who is responsible for receiving Infant & Toddler Connection of Virginia 17

Notification to LEA: Documentation

Page 7 of IFSP If/when family changes their mind Copy of written document that was sent to LEA must be kept in child’s file; or in general transition file if a list is sent Infant & Toddler Connection of Virginia 18

Referral/Sending Child Specific Information to LEA

Requirements Implementation Documentation Infant & Toddler Connection of Virginia 19

Referral Requirements

With parent permission, the locality transmits to the appropriate school division in which the child resides, no later than April 1 of a given year, child- specific information, including: • current IFSP • • recent evaluation findings other pertinent records Infant & Toddler Connection of Virginia 20

Referral Requirements: Virginia

Referrals for children who may be eligible for early childhood special education programs (Part B) may be made at any time during the calendar year.

Infant & Toddler Connection of Virginia 21

Referral: Child Who May be Eligible for Part C and Part B

Parents of children who are referred to the Part C early intervention system after the April 1st date and who will reach the age of eligibility for special education services the following school year, are informed of the availability of public school services as well as Part C services until the child enters school or reaches the age of three.

Infant & Toddler Connection of Virginia 22

Referral Implementation

Determine who is responsible for sending the referral Determine who is responsible for receiving the referral Infant & Toddler Connection of Virginia 23

Implementation Late Referrals:

Families are informed of the timelines required for the public school to determine eligibility and initiate placement. Transmission of child’s name, address, etc., as well as child specific information is completed as soon as possible.

Infant & Toddler Connection of Virginia 24

Referral: Documentation

Page 7 of IFSP Contact notes Parental consent for transmission of child specific information Infant & Toddler Connection of Virginia 25

Transition Planning Conference

Requirements Implementation Documentation Infant & Toddler Connection of Virginia 26

Transition Planning Conference: Requirements

With the family's approval, a conference between the family and the LEA/IEU at least 90 days (and at the discretion of all such parties, up to 9 months) before the child's third birthday, or if earlier, the date on which the child is eligible for the preschool program under Part B of the Act in accordance with State law is convened . Infant & Toddler Connection of Virginia 27

Purpose of the Transition Planning Conference

1) Discuss appropriate services that the child may receive; 2) Review the child's program options for the period from the date of eligibility for Part B services through the remainder of the year; and 3) Establish and implement a transition plan.

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The Transition Plan Identifies

Steps to complete transition Needs of families to participate in plan Responsibilities of Part C and Part B to: Exchange and review records Determine, provide additional evaluations to determine eligibility Share information with and support family throughout the process Changes in new environment to ease transition Infant & Toddler Connection of Virginia 29

Transition Conference: Required Attendance

Parent Part C Representative (most likely the Service Coordinator) Part B Representative Infant & Toddler Connection of Virginia 30

Transition Planning Conference: Prior Notice and Consent

Prior Notice is provided via Virginia’s Prior Notice form Parental consent is NOT documented via the Prior Notice form. Revised IFSP will include a place to document consent; until then, Hand write on IFSP; OR Use local form Infant & Toddler Connection of Virginia 31

Transition Planning Conference: Implementation

Determine who will coordinate Determine location Determine procedure for delayed transition or late referrals Infant & Toddler Connection of Virginia 32

Delayed Transition

The service coordinator is responsible for using the written prior notice and consent to initiate a transition planning conference to identify the appropriate activities to ensure a smooth and timely transition for children who are age-eligible for transition because they are two on or before September 30, but whose families choose to delay transition until later in the school year.

Infant & Toddler Connection of Virginia 33

Transition Planning Conference: Documentation

Prior Notice Parent Consent Contact Notes Page 7 of IFSP Include in Documentation: Date meeting held, who attended Transition plan developed Infant & Toddler Connection of Virginia 34

Collaborative Planning: Part C and LEAs

Need to Consider: Timelines (notification, referral, child specific information, transition conference, child progress determination) Who is responsible for each action Sharing data How to resolve disputes or problems How and how often evaluation of transition process will occur Infant & Toddler Connection of Virginia 35

Collaborative Planning: Child Progress Measures

Determine circumstances under which Part C exit data will be used for Part B entry data and vice versa Develop/implement process for data sharing Infant & Toddler Connection of Virginia 36

Collaborative Planning: Part C and LEAs

Review/Revise local interagency agreements Can develop a local annual transition process that is more specific than the interagency agreement Infant & Toddler Connection of Virginia 37