Transcript Slide 1

Standards and Certification
Training
Module B – Process
B5A Standards & Certification Project Management
REVISIONS
DATE
3/14/13
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© ASME 2013
CHANGE
First edition
ASME S&C Training Module B5A Standards & Certification Project Management
Module B Course Outline
B1.
ASME Organizational Structure
B2.
Standards Development: Staff and Volunteer Roles and
Responsibilities
B3.
Conformity Assessment: Staff and Volunteer Roles and Responsibilities
B4.
Initiating and Terminating Standards Projects
B5.
Consensus Process for Standards Development
B5A. Standards & Certification Project Management
B6.
The Basics of Parliamentary Procedure
B7.
The Appeals Process
B8.
International Standards Development
B9.
ASME Conformity Assessment Programs
B10. Performance Based Standards
B11. Consensus Process for Standards Interpretation and Code Cases
(under development)
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ASME S&C Training Module B5A Standards & Certification Project Management
Learning Objectives
At the end of this module, you will be able to:
– Understand the responsibilities of S&C Project
Management
– Understand the roles and responsibilities of the
Project Technical Manager
– Learn how to prepare and submit proposals for
approval
– Understand the various options for the committee
approval process
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ASME S&C Training Module B5A Standards & Certification Project Management
Standards & Certification
Project Management
• Each standards action is assigned to a Project Team
• The Project Team is appointed by the standards
committee. Depending on the committee, a
subcommittee or the standards committee itself could act
as the Project Team.
• Project Team Membership: Project Technical Manager;
Project Administrative Manager; additional members, as
necessary, including those requesting the action
• Project Team membership is approved by consensus
committee
• Tasks of Project Team are to develop one or more
proposals and to consider, and respond to, comments
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ASME S&C Training Module B5A Standards & Certification Project Management
Standards & Certification
Project Technical Manager (PTM)
• Responsible for managing the work – setting a schedule, arranging
for conferences, consulting with specialists, and working with staff
to submit proposal for review and comment or ballot
• Responsible for moving proposal through multiple levels of
balloting with potentially multiple sets of comments for
consideration and response by Project Team
• Should determine which groups will need to approve the item,
then develop a plan to move the item through the process
• Controls the pace the item is moved through the approval process,
including timely responses to comments and communication with
committee members
• Learns about committee rules and customs for preparation,
submission, and the approval process, which may be more
restrictive than those described on the following slides
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ASME S&C Training Module B5A Standards & Certification Project Management
Standards & Certification
Proposal Development
• Revisions to existing standard: relevant existing material
should be shown along with a clear indication of what is to be
changed. Refer to Guide for Presenting Proposed Revisions
• New standard or case: the complete document should be
included in the proposal. Refer to the C&S Writing and Style
Guides 2010 when developing proposed items
• An explanation describing the rationale behind the proposal
may be helpful and should be included as part of the
explanation field in the record, in the proposal file or as
background material
• Proposal should contain the C&S Connect record number and
revision date in the header
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ASME S&C Training Module B5A Standards & Certification Project Management
Standards & Certification
Proposal Submittal
• Submitting the Proposal on C&S Connect
– Subject should not be more than one sentence that describes
the area being addressed by the proposal
– Proposal should be not more than one sentence that describes
what is being changed
– Explanation should be not more than one paragraph explaining
why the proposal is being presented. If longer explanation
needed, should be referenced and included as part of
background material
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ASME S&C Training Module B5A Standards & Certification Project Management
Standards & Certification
Proposal Submittal
• Submitting the Proposal on C&S Connect, C&S Connect
Upload Fields
– Proposal File - shall contain most recent (latest) version of
proposal/document/revision to be reviewed during the
consensus process.
– Background Material should contain a file providing background
information.
– Committee Correspondence should contain any information that
is generated as part of the project attached for future or
historical purposes
• Additional Instructions and Guidance can be found online
through the C&S Connect Help tab.
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Standards & Certification
Approval Process
• Potential Options for Approval Process
– Broad Review and Comment Process: Proposal sent out for
review and comment to all groups that will ultimately have to
vote on the item. Comments addressed, then the item is balloted
using either one of processes below
– Tiered Approval Process: Proposal reviewed and approved by
each group, one group one group at a time. Can be a slow
process
– Simultaneous Approval Process: Proposal reviewed and approved
by all groups at the same time. Approach more appropriate for
simple items or items that are urgent
– Concurrent Voting Process: Proposal is submitted for ballot of
two tiers at once; some committees may ballot one tier for
approval and submit the proposal to the upper tier for review and
comment
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Standards & Certification
Proposal Ballot Process
1. Ballot is opened by Staff Secretary or Project Technical
Manager
2. Upon closure of a ballot the PTM shall post a response
to all comments.
3. Negative voters should be asked if they are willing to
withdraw their negatives in light of the response
posted.
4. The proposal is then revised to include all changes
agreed to in their responses.
5. The proposal is then posted to the Record’s Proposal
uploaded field or submitted to the ASME Staff Secretary
to upload.
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Standards & Certification
Proposal Ballot Process
6. If the proposal requires no additional changes after the
ballot comments have responded to, then the PM should
inform the ASME Staff Secretary.
7. No further ballots may be issued until all comments from the
previous ballot have been given a response.
8. PTM does not have to wait until a ballot is closed to respond
to comments online. If a comment is addressed and the
concerns have been satisfied before ballot closure,
the voter can revisit the ballot and change their vote.
9. The ASME Staff Secretary in conjunction with committee
officers (or PTM) decides what the next level ballot is for the
proposal. (e.g. recirculation, first consideration, or ballot at
subcommittee or Board level).
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Standards & Certification
Proposal Consensus Process
• After standards committee approval, the ASME Staff
Secretary and PTM work together to complete the
standards development steps noted in Module B5
Consensus Process for Standard Development
including:
–
–
–
–
–
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Public Review
Supervisory Board Approval
Appeals Hearings (if any)
ANSI Approval
Publication
ASME S&C Training Module B5A Standards & Certification Project Management
Standards & Certification
Project Management
• Verifying Publishing of Approved Proposal
– If PTM has opportunity to review manuscript to be
presented to ASME Publishing, s/he should verify that
the manuscript accurately reflects the approved
proposal
– PTM should verify that published version of the
proposal is correct and notify appropriate committee
officers of any deviations
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ASME S&C Training Module B5A Standards & Certification Project Management
Module Summary
• All standards-related proposals are managed by
an assigned Project Team, the standards
committee or subcommittee.
• The Project Technical Manager is vital in ensuring
timely preparation and submittal of the proposal
to the relevant technical groups and in the timely
consideration and response to comments
submitted.
• It is important that Project Technical Manager
establish a plan for driving proposals through the
approval process, taking into account the nature
of the proposal.
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REFERENCES
• Guide for Presenting Proposed Revisions
http://cstools.asme.org/csconnect/pdf/CommitteeFiles/7625.pdf
• C&S Writing and Style Guide 2010
http://www.cstools.org/WritingGuide/Cover_to_Documentation_Style_G
uide.htm
• Instructions for New Component Record Form
http://cstools.asme.org/csconnect/pdf/MinutesFiles/2603.doc
• Instructions for Updating a Component Record Form
http://cstools.asme.org/csconnect/pdf/MinutesFiles/2604.doc
• S&C Module B5 Consensus Process for Standard
Development
http://cstools.asme.org/trainingmodules.cfm
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