Transcript DEPARTMENT OF INTERNAL MEDICINE PROMOTIONS …

RANK & TENURE PROCESS
October 12, 2004
Elizabeth R. Jacobs, M.D.
Rank and Tenure Committee Member
Medical College of Wisconsin
Rank & Tenure at MCW
•What are the paths?
•What is the process?
•What should I do and NOT do to
be promoted?
RANK AND TENURE CHANGES
1983 - Dept Chairs excluded from R&T
1984 - Clinician Educator & Research Tracks added
1993 - Uncoupling of Professorship and Tenure
1993 - Revocation of up-or-out for clinicians
1997 - Tenure for Clinical Educator Track
2000 - R&T expands from 7 to 11 members
- Appeal process for negative R&T action
Rank & Tenure Committee – Composition
Eric Cohen, MD (Nephrology) *
Quinn Hogan, MD (Anesthesiology)
Elizabeth Jacobs, MD (Pulmonary Medicine)
John Klein, PhD (HPI-Biostatistics)
Shi-Jiang Li, PhD (Biophysics)
Dennis Maiman, MD (Neurosurgery)
Karen Marcdante, MD (Pediatrics)
Jeanne Seagaard, PhD (Anesthesiology)
James Sebastian, MD (General Medicine)
Tim Smith, MD (Communications Disorders)
John Weigelt, MD (Trauma Surgery)
THE THREE TRACKS
Traditional
Academic
ClinicianEducator
Clinical
Research
Teaching
Four Steps of the Promotion Process
 Chairs nominate faculty
 Office of Faculty Affairs prepares packet
 R&T Committee reviews and votes
 Final approval by the Dean and MCW
Board of Directors
Promotion Process – New Deadlines
For nominations to be effective July 1st of the next academic year:
 Nominations for promotion or appointment in the Traditional Path
and all nominations for award of tenure (CE or Traditional path)
must be submitted to the office of Faculty Affairs on or before
October 1st .
 Nominations for promotion or appointment in the Clinician Educator
or Research Pathways are due January 1st.
 For updated guidelines, more information and MCW CV format, see
website: hppt://www.mcw.edu/facaffairs
Promotion Process – The Department Chair
 All nominations must include the following components:
- Updated curriculum vitae
- Detailed letter of support stating candidates merit for
proposed rank in a given track
- Names of at least 4 internal and 2-7 external referees
(depends on rank/track)
- Reprints of two “representative” publications
Promotion Process – The Dean’s Office
 Office of Faculty Affairs solicits letters from the
referees. Referees are provided with the full packet
and the MCW promotion criteria for the proposed
rank and track.
 Referees will be asked to comment on your suitability
to the rank proposed, and justify their conclusions.
 When the reference letters are received, the packet is
sent to the R&T Committee.
Promotion Process – The R&T Committee
 The R&T Committee reviews the packet, and may
request further information
 The Committee votes on the proposed promotion
 A majority vote ( 6 of 11 votes) is required for a
negative or positive action
Promotion Process – The Dean & Board
Positive R&T Committee vote:
 The Dean is notified (has the power to veto)
 If the Dean approves, the promotion is
brought to the MCW Board of Directors
 If the Board votes positively, the promotion
is approved (takes effect on July 1st)
Promotion Process – The Dean & Board
Negative R&T Committee vote:
 The Chair is sent a letter by the R&T Chair
outlining the reasons for the negative vote
 A candidate must wait until the next academic
year to be proposed for promotion again
 Or an appeals process exists - the Chair may
provide significant new information to the R&T
Committee, or appear in person to appeal
THE THREE TRACKS
Traditional
Academic
ClinicianEducator
Clinical
Research
Teaching
Promotion Criteria - Traditional Track
 History of independent research funding (PI),
and senior author publications
 Excellence in research or clinical teaching
 Service to the institution (committees, councils)
 Regional reputation as an authority (Associate
Professor)
 National reputation as an authority (Professor)
THE THREE TRACKS
Traditional
Academic
ClinicianEducator
Clinical
Research
Teaching
Promotion Criteria - Research Track
 Independent funding and publications
 Role in defined research of department
(part of a program or supervise a core facility)
 Role in research training in the laboratory
 Service to the institution not required
 Regional (Associate Professor) or national
(Professor) reputation as an authority
THE THREE TRACKS
Traditional
Academic
ClinicianEducator
Clinical
Research
Teaching
Promotion Criteria – Clinician Educator Track
 Exceptional teaching of med students, residents, fellows
 Development of materials that uniquely contribute to
education at MCW
 Excellence in clinical practice, and publication of
clinical observations
 Service to the institution (committees, councils)
 Impact of teaching should be recognized at the regional
(Associate Professor) or national level (Professor)
TENURE
 Available in Traditional or Clinician-Educator track
 Awarded almost exclusively at the Professor level
 Criteria are the same for both tracks and are distinct
from criteria used for promotion
 Awarded to those individuals vital to the school’s
missions: clinical, educational, and academic
Promotion & Tenure Policies at MCW are
different than at State-Supported Universities
“Up or out policy” does not apply to clinical faculty
(promotion to Assoc Prof after 6 yrs as Asst Prof)
Positive:
Negative:
More career flexibility
Stagnation at Asst Prof level
Promotion & Tenure Policies at MCW are
different than at State-Supported Universities
Tenure is not granted with promotion to Assoc Prof
(is granted at State-Supported Universities)
Positive: Less financial obligation for MCW, and
correlates with no “up or out” policy for clinicians
Negative: Chance of obtaining tenure at MCW is lower
than in some institutions
PROMOTION “HINTS”
Plan early, plan often!
Remember clinical service or teaching alone
does not qualify you for promotion.
There is no substitute for liberal input from
mentors, senior colleagues, and Chairs!
If your department has an internal promotions
committee, use their expertise. If not, seek
outside mentorship.
PROMOTION “HINTS”
 Organize your C.V. in the MCW format
(MCW website, Office of Faculty Affairs)
 Provide a complete and informative C.V.
which optimally represents your accomplishments
Describe research, service and educational
activities in detail (Educator’s portfolio, X4332)
Do not “default to” the CE pathway because you are
“light” on publications or grants.
PROMOTION “HINTS”
 Send your best first or senior author publications
 Choose your referees carefully, and provide more than
the minimum number
- talk to them first
- should know you well and positively
- at or above the proposed rank
- from an academic institution (most should not be
foreign)
 Be certain your section chief (other supervisors) writes a
letter in addition to the Chair.
PROMOTION “DONT’S”
 Procrastinate – maintain an updated C.V.
 Make typos or grammatical errors on your C.V.
 Include “wish lists”
- grants that are “approved” but not funded
- publications “in progress” or “in review”
 Mix abstracts, chapters & peer-reviewed articles
But wait! Start now planning:
Be certain that you are provided regularly with
quantitative performance assessments.
If possible, review your performance endpoints
relative to partners/ colleagues in a blinded manner.
Ask- firmly- for regular performance reviews.
If they aren’t offered spontaneously, make an
appointment with your boss yourself.
Professional development: before promotion
Prepare for performance discussions with a summary
of your accomplishments since the last review- both
quantitative and qualitative.
Submit the material you have prepared to your boss
ahead of time so that he/she may review it.
Ask where your boss sees you fitting in the future of
the organization.
Don’t leave the meeting without concrete goals for the
coming 1-3 years.
Summary
•The promotion process is neither unfathomable
nor a ritual cloaked in secrecy, carried out by a
group of malcontents delighting in foiling
aspirations of the powerless masses.
•Promotion is recognition of your
accomplishments by a group of your peers.
•Tempus fugit!
The wise are instructed by reason,
average minds by experience, the
stupid by necessity
and the brute by instinct.
-Marcus Tullius Cicero,
statesman, orator and writer
(106-43 BCE)