Transcript The National Child Traumatic Stress Initiative

The National Child Traumatic
Stress Initiative
(NCTSI)
Management of Your Federal Grant
NCTSI
Program Overview
Children’s Health Act of 2000
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Public Law 106–310
106th Congress
An Act to amend the Public Health Service Act with respect to children’s health.
Be it enacted by the Senate and House of Representatives of the United States of America
in Congress assembled.
Section 1. Short Title
This Act may be cited as the Children’s Health Act of 2000.
Title XXXI—Provisions Relating to Services for Children and Adolescents
114 Stat. 1170 Public Law 106–310—Oct. 17, 2000
Section 582. Grants to Address the Problems of Persons Who Experience Violence
Related Stress
(a) In General—The Secretary shall award grants, contracts, or cooperative agreements to
public and nonprofit private entities, as well as to Indian tribes and tribal organizations, for
the purpose of developing programs focusing on the behavioral and biological aspects of
psychological trauma response and for developing knowledge with regard to evidencebased practices for treating psychiatric disorders of children and youth resulting from
witnessing or experiencing a traumatic event.
Principles Guiding the
Development of the NCTSI
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Transformation by improving trauma treatment and
services
Focus on most widely experienced types of traumas
Collaborative network
Partner academic experts and service providers
National coordinating center
Consumer involvement and community outreach
National Child Traumatic Stress
Network (NCTSN)
Accomplishments
Federal Government Staff
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Government Project Officer
Grants Management Specialist
Wendy Davis
Emergency Mental Health and Traumatic Stress Services Branch
CMHS SAMHSA
1 Choke Cherry Road
Room 6-1001
Rockville, MD 20857
Phone: 240-276-1853
Fax: 240-276-1890
E-Mail: [email protected]
Malcolm Gordon, Ph.D.
Emergency Mental Health and Traumatic Stress Services Branch
CMHS SAMHSA
1 Choke Cherry Road
Room 6-1005
Rockville, MD 20857
Phone: 240-276-1856
Fax: 240-276-1890
E-Mail: [email protected]
Jean Plaschke, M.S.W., LCSW-C
Emergency Mental Health and Traumatic Stress Services Branch
CMHS SAMHSA
1 Choke Cherry Road
Room 6-1138
Rockville, MD 20857
Phone: 240-276-1847
Fax: 240-276-1890
E-Mail: [email protected]
Wendy Davis
Emergency Mental Health and Traumatic Stress Services Branch
CMHS SAMHSA
1 Choke Cherry Road
Room 6-1001
Rockville, MD 20857
Phone: 240-276-1853
Fax: 240-276-1890
E-Mail: [email protected]
Malcolm Gordon, Ph.D.
Emergency Mental Health and Traumatic Stress Services Branch
CMHS SAMHSA
1 Choke Cherry Road
Room 6-1005
Rockville, MD 20857
Phone: 240-276-1856
Fax: 240-276-1890
E-Mail: [email protected]
Jean Plaschke, M.S.W., LCSW-C
Emergency Mental Health and Traumatic Stress Services Branch
CMHS SAMHSA
1 Choke Cherry Road
Room 6-1138
Rockville, MD 20857
Phone: 240-276-1847
Fax: 240-276-1890
E-Mail: [email protected]
Sherie Fairfax
Grants Management Specialist
SAMHSA Division of Grants Management
1 Choke Cherry Road
Room 7-1083
Rockville MD 20857
Phone: 240-276-1415
Fax: 240-276-1430
E-Mail: [email protected]
Grants Management Overview
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Grant funding
Grant requirements
Common grants management actions
Grant Funding
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Year 1 funding
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Approved budget
Budget categories
Indirect costs and indirect cost rates
Drawing down funds
Applying for funding of additional grant years
Financial reporting
Approved Budget
BUDGET INFORMATION - Non- Construction Programs
SECTION A - BUDGET SUMMARY
Grant Program
Function
or Activity
(a)
Estimated Unobligated Funds
Catalog of Federal
Domestic Assistance
Number
(b)
Federal
(c)
New or Revised Budget
Non-Federal
(d)
Federal
(e)
Non- Federal
(f)
Total
(g)
1.
$
$
$
$
$
0.00
2.
$
$
$
$
$
0.00
3.
$
$
$
$
$
0.00
4.
$
$
$
$
$
0.00
5. TOTALS
$
$
0.00
0.00
$
0.00
$
0.00
$
0.00
SECTION B - BUDGET CATEGORIES
GRANT PROGRAM, FUNCTION OR ACTIVITY
Total
(5)
6. Object Class Categories
(1)
(2)
(3)
(4)
a. Personnel
$
$
$
$
$
0.00
b. Fringe Benefits
$
$
$
$
$
0.00
c. Travel
$
$
$
$
$
0.00
d. Equipment
$
$
$
$
$
0.00
e. Supplies
$
$
$
$
$
0.00
f. Contractual
$
$
$
$
$
0.00
g. Construction
$
$
$
$
$
0.00
h. Other
$
$
$
$
$
0.00
i.i Total Direct Charges (sum of 6a -6h)
$
$
0.00
j. Indirect Charges
$
$
0.00
k. TOTALS (sum of 6i and 6j)
$
$
0.00
$
0.00
7. Program Income
$
0.00
$
0.00
$
0.00
$
$
$
0.00
$
0.00
$
$
$
0.00
$
0.00
$
$
0.00
Indirect Costs
Drawing Down Grant Funds
Financial Management
Division of Payment Management
The Division of Payment Management (DPM) provides centralized electronic grant and granttype payment, cash management, and grant accounting support services to the Department of
Health and Human Services (HHS) and other federal departments and agencies. The DPM
serves as a fiscal intermediary between federal awarding agencies and award recipients. As
part of its services, the DPM provides same day and next day automated payments; monitors
the status of award funds; provides related debt collection services, and performs Federal
Domestic Assistance reporting to the Department of Commerce. In addition, the DPM is
designated by OMB as the Federal Government’s central collection point for interest earned on
advances of Federal grant and grant-type funds.
The DPM operates and maintains the Payment Management System (PMS), one of only two
CFO Council approved civilian grant payment systems. The PMS provides disbursement, grant
monitoring, reporting, and cash management services to both awarding agencies and grant
recipients. The PMS on-line inquiry capabilities provide users with another tool to manage their
awards more effectively. The PMS can be accessed through the DPM home page at
http://www.dpm.psc.gov
Grant Funding for Additional
Grant Years
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Non-competing Continuation Application
Financial Reporting
Grant Requirements
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Project plan in application
Requirements in request for applications
(RFA)
Terms and conditions in the Notice of Grant
Award
Public Health Service Grant policies
SAMHSA participant protection requirements
Prior Government approval
Project Plan in the Grant Application
Program Requirements in the RFA
Notice of Grant Award
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Standard Terms and Conditions
Special Terms and Conditions
HHS
Grants Policy Statement
U.S. Department of Health and Human Services
Office of the Assistant Secretary for Resources and Technology
Office of Grants
October 1, 2006
Grants Management Actions
For all correspondence regarding your
grant, be sure to reference your
SAMHSA-assigned grant number!
Government Approval Is Needed
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Rebudgeting
Use of carryover funds
Change in key personnel
Change in effort
No-cost extensions
Change in grantee organization
Government Approval Procedures
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Initiated by the Project Director of the grant
Written request countersigned by responsible business
official at the grantee organization
Submitted to the Grants Management Specialist with
copy to Government Project Officer
Reviewed for completeness and allowability by Grants
Management Specialist
Forwarded to Government Project Officer for
recommendation of approval or disapproval
If approved, the Grants Management Officer will issue a
new Notice of Grant Award to the grantee organization
documenting the grants management action
Rebudgeting
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SAMHSA grantees are allowed a certain degree of latitude to
rebudget within and between budget categories in the
approved total direct budget of the project to meet
unanticipated requirements or to accomplish certain
programmatic changes.
However, significant rebudgeting requires prior approval from
SAMHSA Grants Management.
Significant rebudgeting occurs when the cumulative amount
of transfers among direct cost categories for the current
budget period exceeds 25 percent of the total amount
awarded, or $250,000, whichever is less.
The request must include the following:
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Detailed budget and justification
Amount of funds to be rebudgeted
Indication of which budget categories will be moved from and to
Indication as to whether there will be a change in scope
Assurance that request will not change the existing total cost
commitment for current and future budget periods
Carryover Requests
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A Financial Status Report (FSR) must be submitted to
SAMHSA’s Division of Grants Management.
Carryover Request must be signed by the Program Director and
the business office of the organization and submitted to Grants
Management no later than 90 days after the FSR is due.
Request must include the following:
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Justification and plans for use of carryover
Amount of funds requested for carryover. Must include a line-item
budget and budget narrative (in text format), of requested direct and
indirect costs
If unobligated balance is significant (25 percent of the current
budget period's total costs), an explanation as to why available
funds were not used must be provided
Change in Key Personnel
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Change in Project Director/Key Personnel:
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The grantee organization is required to seek approval in
writing before a substitute or permanent individual is
appointed to replace an absent or departed Project Director
or key personnel.
If the Project Director or key personnel is absent from the
project for 3 months or more, a substitute or permanent
individual must be proposed by the grantee organization
and approved by SAMHSA.
The request for approval of a substitute or permanent
Project Director should include the following:
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Justification for the change
Curriculum vitae of the individual proposed
Change in Effort
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Whenever there is to be a change in the level of participation
(increase or decrease) in the approved project by the Project
Director or other key personnel as designated by the terms and
conditions of award, the grantee must notify SAMHSA as soon
as such information is known, but no later than 30 days before
the expected date of departure or change in participation level.
The request must include the following:
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Justification for the increase or decrease in the level of participation
Statement of proposed changes in duties/responsibilities
Description of the change in effort level (from what percentage to what
percentage)
Description of the duration of change
Indication of what rebudgeting may occur as a result of the change in effort
No-cost Extension
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This may be requested if the grantee requires additional time
beyond the established project end date to fully complete the
project plan and objectives proposed in the original application or
to accomplish orderly phaseout of the project.
The grantee must submit a written request for an extension to
the SAMHSA awarding office no later than 60 days prior to the
expiration date of the project period.
The request must include the following:
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Justification for the project to be granted a time extension
Length of time for the requested extension (not to exceed 12
months)
Project plans and objectives proposed for the time extension
Estimation of the amount of unexpended funds available for the
extension period
A detailed line-item budget and budget narrative for the extension
period
Change in Grantee Organization
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Original grantee organization must relinquish
the grant
Recipient organization must accept the grant
Documentation of any changes in scope of the
project
New budget
Original grant terminated and new grant
number assigned