Transcript Document
A monthly Guide
ADVISORS CHECKLIST
AUGUST
Volunteer to help with beginning school activities (e.g., orientation) Plan membership drive, set a regular meeting time and place, as well as a method of communication between members First club meeting – begin dues collection for returning members Submit Key Club field trip forms if required and put in club calendar to avoid conflicts Focus on fundraising for DCON Make any contact corrections needed with the division Lt. Governor and local Kiwanis club Request of Kiwanis funds for their next year’s budget hold a board meeting with officers to map out service projects and establish a routine for the club’s regular meetings
SEPTEMBER
By 5 th of the month, have club secretary submit monthly report on activity that occurred in the previous month Make plans to attend the divisional rally Update the current year’s Officer Information Form (OIF) (Secretary) Order club shirts Plan for UNICEF project Review back to school mailing from Key Club International Plan ways to support Governor’s Project Faculty Advisor receives dues password from KCI to school address By 30 th complete membership drive and collect dues
OCTOBER
By 5 th of September—remember, the monthly reports detail the activities of the previous month– club secretary report is due Check dates for Divisional rally Update the current year’s Officer Information Form (OIF) (Secretary) Trick of Treat for UNICEF Plan projects and activities for Key Club Week at beginning of November By 31th have the club treasurer update membership at the Membership Update Center, prints invoice, and puts check in mail for early bird dues or arrange for online payment Make sure the club’s yearbook picture is scheduled and that the club secretary is assigning a photographer to club projects
NOVEMBER
By the 5 th of October, club report is due (Secretary) Check Division Rally dates Update the current year’s Officer Information Form (OIF) (Secretary) Host Key Club Week Plan induction ceremony for new members for December Send in money for Trick or Treat for UNICEF By 30 th , if not done in October, Treasurer updates membership at the Membership Update Center, prints invoices, and submits dues check to Key Club International Begin planning Christmas social and/or events
DECEMBER
By the 5 th of November the club report is due (Secretary) Update the current year’s Officer Information Form (OIF) (Secretary) Host induction ceremony for new members for December Conduct Christmas projects and/or social Have club officers rate their performance for the first half of the year Schedule an extended board meeting to plan the second half of the year Participate in Kiwanis Christmas auctions or service projects
JANUARY
By the 5 th of January, the December report is due (Secretary) Begin making plans for officer elections to be held in February Hold an extended board meeting to plan for spring activities Complete fundraisers for DCON Begin discussing DCON attendance Check with school officials concerning permission slips and chaperones for NOT and DCON Print off competition forms for students interested in competing in individual events at DCON Make plans to attend N.O.T (New Officer Training) Check LAMISSTENN Key Club website for online registration forms for NOT and DCON
FEBRUARY
By the 5 th By 28 th of February, the January report is due (Secretary) elections for new officers must be completed Make sure registration and hotel registration for NOT is complete Distribute permission forms and medical forms to students attending NOT New officers shadow current officers and learn position Complete the next year’s Officer Information Form (OIF) (Secretary) Check with students preparing for individual DCON competitions Begin planning installation an awards ceremony Online Registration for DCON Clubs that have not paid dues are suspended and ineligible to attend DCON
MARCH
By the 5 th of March, the February report is due (Secretary) Send in dues for any new members joining this semester Collect permission slips and medical forms for NOT. Finalize travel plans Complete DCON registration and send in money Complete next year’s OIF form (Secretary) Elect two members to attend district conference as delegates Complete award and scholarship applications Distribute permission forms and medical forms for DCON. Finalize travel plans for DCON Complete Annual Achievement Report
APRIL
By the 5 th of April, the March, report is due (Secretary) Complete/Update the current year’s Officer Information Form (OIF) (Secretary) Attend district conference—have fun!!!!!!!!! Order pins, certificates, etc. for officer installations next month and plan for event Check LAMISSTENN website for information on ICON Order any graduation or end of the year recognition material
MAY
By the 5 th of May, the April the report is due (Secretary) Complete/Update the current year’s Officer Information Form (OIF) (Secretary) Raise money for ICON (send at least 2 members). Check with LAMISSTENN website for registration and travel information Attend Kiwanis meeting and report on DCON (President) Arrange for Lt. Governor to install new officers (President) Attend any training session set up by Lt. Governor (Officers) Assist President, if needed, in creating committees and assigning committee chairs Hold installations and awards ceremony Begin planning for summer projects and board meetings
JUNE AND JULY
By the 5 th of June, the May report is due (Secretary) Complete/Update the current year’s Officer Information Form (OIF) (Secretary) Club officers should set up summer officer/board meetings to plan membership drive and projects during first part of the school year Attend ICON Attend Kiwanis meetings (officers, members, advisor) Plan and conduct some service or other activities over summer Plan ways to work with K-Kids, Builders, CKI, Aktion, Kiwanis In this month or next, Kiwanis President and advisors meet with principal
RESOURCES