Transcript Document

Graduate Room Selection: Logging into the Housing System
https://wm-res.symplicity.com/index.php/
You may login
using the link
found above
or go to the
Residence Life
Home page
and click on
the “My
Housing” box
on the right
side of the
screen.
Your W&M user ID
Your W&M password
Understanding Your Housing
Home Screen
•
•
Room Selection: Once time blocks
are available on your housing
home screen you will find a blue
box under Room Selection that will
include the name of the room
selection process, your assigned
room selection time block and a
count down clock to when your
time block begins. Once your time
block is live the Status message
will change.
Roommate Passcode: Your
passcode is a combination of
letters and numbers that you will
share with your apartment mates,
if you plan to select with others.
Sharing your passcode is indicates
your interest/intent to be
apartment mates with another
student or a group of students.
Your roommate
passcode
John Smith
Name
Selection Time
Room Selection April 1, 2012 9:00 am
Your Passcode: abcd123
Status
Time Remaining
1:45:330
Note: Grad students are able to select single
bedrooms in available apartments or they can form
a group to select an apartment with others eligible
for Room Selection.
Step 1: Creating Roommate Groups, if desired
•
•
•
•
If you are selecting an
apartment with friends you
must create a roommate
group prior to the start of
your room selection time
block in the Roommate
Management tab. This tab
will be live for you to create
and/or edit once you have
your room selection time
block.
The group leader should be
the individual with the
first/earliest time block for
the group. The group leader
is identified by the yellow
star next to their name.
To create a roommate group
each apartment mate will
need to provide the group
leader with their roommate
passcode which is located in
the upper right corner of
your housing home screen.
Email notifications will be
sent to all members of a
group any time the group is
created or changed.
Your roommate
passcode
John Smith
Your Passcode: abcd123
John Smith
Sam Sadler
Steve Smith
Sam Sadler
(email address)
Steve Smith
(email address)
NOTE: Sharing your roommate passcode serves
as your intention to live with another student so
don’t share that code lightly.
Preparing for Step 2: Once Your Time Block Begins
•
Once your time block begins the
blue box under room selection will
change to read like the example.
You may click on that or select the
Lottery tab at the top of the screen
to make your housing selection in
the “Make Room Selection” tab.
John Smith
John Smith
Name
Selection Time
Status
Room Selection April 1, 2012 9:00 am You may now
finalize you
housing selection
R Review
Your Passcode: abcd123
Your Passcode: abcd123
Step 2: Selecting Your Apartment
•
•
•
•
•
If you created a roommate group
in advance you will see your
selected apartment mates in the
roommate box.
The Building box will show a drop
down menu that will only include
the Graduate Complex. Once
selected you will see a drop down
list for floor. Once selected you
will see a drop down list of
available apartments.
Once the apartment is selected
you will have the opportunity to
select your desired bedroom and
in needed place your apartment
mates. Once completed click the
Finalize Selection box to complete
your room selection.
You will see a pop up box asking
you to click OK to proceed.
The selection of your room is now
complete but you have one more
step to do in order to finalize your
room selection.
John Smith
Your Passcode: abcd123
John Smith, Sam Sadler, Steve Smith
Sam Sadler
(email address)
Steve Smith
(email address)
Step 3: Completing Your Housing Contract
•
•
•
•
Now your room selection has been
made you will see the 2013-2014
Housing Contract under
“Contracts”.
Click View Contract.
Review the Terms and Conditions
of your housing contract (sorry this
is such a long document). Once
you review the document check
the box next to “Yes” then click the
Submit button.
Your room selection for the 20122013 academic year is now
finalized.
John Smith
Your Passcode: abcd123
Name
Selection Time
Status
Room Selection April 1, 2012 9:00 am Your Selection has been
finalized
Review
Note: Your room selection is not official until you
complete this step and agree to the Terms and
Conditions. This serves as your electronic signature.
What Does An Apartment Mate need to do?
•
•
•
•
•
Once an apartment has been
selected all the apartment mates
will receive an email notification of
the room selection.
Each apartment mate will need to
log into the housing system and
they will now see the 2013-2014
Housing Contract under
“Contracts”.
Click View Contract.
Review the Terms and Conditions
of your housing contract (sorry this
is such a long document). Once
you review the document check
the box next to “Yes” then click the
Submit button.
Your room selection is now
finalized.
Sam Sadler
Name
Selection Time
Status
Room Selection April 2, 2012 11:00 am Your Selection has been
finalized
Review
Your Passcode: xyz567
Helpful Tips
• If used form your roommate
group well before your time
block begins. This saves
time when your time block
begins.
• When forming or editing a
roommate group all
members of the group with
receive email notification so
please be sure your group is
aware of any changes you
are making.
• Available apartments list
will update as
rooms/apartments are
selected.
• If an error is made in
making a room selection
Residence Life can now
undo a selection which will
allow the individual/group
to select a new space.