Transcript Sample Test
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Define session organization
This session was designed to be instructor led and follows traditional classroom activities you may have been previously exposed to. In this course, the instructor will present information about how to use the Academic History module of the Student Information System. You will be asked to complete activities/exercises in this manual. Following along in the manual will help you complete this course successfully.
Please avoid using your computer until the instructor has asked you to do so.
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Session Manual Key
Discussion: Look, listen, interact, and learn! These pages will focus on concepts, highlight certain topics/items, or even ask for your feedback.
Procedure: Look, listen. That’s basically it…watch the demonstration and follow along in your manual.
On Your Own Activity: The instructor talked about it, you’ve seen it…now perform the task following the steps provided.
Exercise: Test your knowledge and skills! Complete the exercise per the instructions. If you need help…just ask! We want you to succeed.
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Define course pre-requisites
The following is a recommended course sequence: • Banner Navigation • Academic History
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Define session agenda
Lesson Introduction & Review of Banner Commands
Lesson 1: View a student’s grade point average
Topic 1: Determine what a student’s total GPA was prior to Winter 1998
Topic 2: View a student’s overall GPA and academic standing
Topic 3: View a student’s GPA based on subject
Lesson 2: Record, view, and organize a student’s non-course activities
Topic 1: View and/or record a student’s paper
Topic 2: View transcript events and comments
Topic 3: Organize a student’s non-course paper or transcript activity
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Define Banner’s Student Information System
Banner 2000 supports the integrated flow of information throughout Wayne State. It assists the user in resource management. Banner continues this tradition with the Student Information System.
The Student Information System supports the full range of functions necessary for student administration, including: class schedule administration, admissions, academic history, degree audit reporting, registration, academic status, and holds.
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Define the features of Academic History
• Academic History enables one to view a student’s grades.
• Grades are rolled to Academic History following each term.
• Academic standing is calculated using user-defined rules regarding probation and Dean's List policies.
• The term GPA information is maintained here.
• Degrees and honors associated with each student can be viewed in this module, along with information on majors, minors, and status. • Transfer course work is recorded in the Academic History module.
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Review basic Banner commands
Direct Access: From the File menu enables you to go directly to a form using the forms’ acronym.
Block/Next: Moves the cursor to the next block that has at least one enterable field. If the next area is in another window, that window is opened.
• Key Strokes: Ctrl+PageDown • Icon Button: • Menu Command:
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Enter Query: Clears the fields of a form to enable it to perform a query.
• Key Stroke: F7 • Icon Button: • Menu Command :
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Review basic Banner commands
Execute Query: Executes a query based on the information provided.
• Key Stroke: F8 • Icon Button: • Menu Command: Rollback: • Application and inquiry forms: Clears all information (except key information) and returns you to the first enterable field in the key block.
• Validation forms: Returns you to the first enterable field on the form.
• Query forms: Returns you to the first enterable field on the calling form.
o o Key Stroke: Shift + F7 Icon Button:
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Review basic Banner commands
Exit: This command provides one of three functions based where one is at in Banner: cancels a query, exits the current form, or exits Banner.
• Key Stroke: Ctrl + q • Icon Button: • Menu Command:
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Review forms
Banner displays information in forms. This is very similar to a screen in SIS. Each form in HRMS has a seven character name. This name is an acronym that tells you about the type of information it contains, the University business process it’s related to, and much, much more.
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Review forms
The information on the forms is organized into blocks. A block is a section of a form or window that contains information related to the current record. If a form or window contains more than one block, each block (except the key block) may be enclosed in a solid line box.
Most blocks have a title. There are three exceptions: • A key block does not have a title.
• If a form or window has only one block, the block does not have a title.
• If a form has a key block and only one other block, the second block does not have a title.
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Review forms
The first block on most forms contains key information. (Some forms, especially validation forms and certain list forms, do not have a Key block.) This Key block determines what is entered or displayed on the rest of the form. All information on the form refers to the Key block.
The Key block has at least one field and typically more. For example, a form that maintains financial information may have Key block fields for both a chart of accounts and a fiscal year. The Key block stays on the form as subsequent blocks appear. Occasionally, another window may appear on top of the Key block if the window is unusually large or if the key block is not pertinent to the window.
Key block
When the cursor is in the key block, enterable fields in the key block are enabled. These same fields are disabled when the cursor leaves the key block
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Lesson 1: View a student’s grade point average
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Lesson 1: Overview and Agenda
Lesson Overview
The purpose of this lesson is to access information regarding a student’s grade point average based on specific criteria.
Lesson Agenda
Topic 1: Determine what a student’s total GPA was prior to Winter 1998 Topic 2: View a student’s overall GPA and academic standing Topic 3: View a student’s GPA based on subject
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Lesson 1: View a student’s grade point average
Overview and Agenda
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Topic 1: Determine what a student’s total GPA was prior to Winter 1998
Assume you may want to determine a returning student’s total GPA prior to Winter 1998 semester so it may be added to Banner’s GPA. Using the Pre Banner Summary Hours and GPA Form (SHAPCMP) you will be able to view a student’s pre-Banner GPA.
This form allows one to view a summary of the students GPA in lieu of the actual converted term's course work. This is helpful when an institution does not intend to convert transcript data, or has chosen to defer the conversion to a later date. The ability to add pre-Banner hours and GPA means that more accurate assessments can be made when determining class level, and in calculating the institutional or transfer GPA.
What you will learn in this topic:
• How to view a student’s “Pre Banner” GPA
Lesson 1: View a student’s grade point average
Topic 1: Determine what a student’s total GPA was prior to Winter 1998
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Procedure: Determine what a student’s total GPA was prior to Winter 1998
Navigate to the SHAPCMP form.
1) Type SHAPCMP into the Direct Access field on the Banner Main Menu and press the Enter key. The Pre Banner Summary Hours and GPA Form will appear. 2) Enter the Student’s Banner ID number by typing the student’s ID number into the ID field. The student’s name will appear.
3) Click on the Next Block button or press the Ctrl+PageDown keys. Data will appear in the next block.
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Lesson 1: View a student’s grade point average
Topic 1: Determine what a student’s total GPA was prior to Winter 1998
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Discussion: Determine what a student’s total GPA was prior to Winter 1998
Note: from this form, you can view the following information: A. Grade level (i.e. undergraduate vs. graduate) B. Type:I = Institutional Course Term, T= Transfer Course Term C. Credit hour information (i.e. credits attempted, passed, and earned).
D. GPA information
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Lesson 1: View a student’s grade point average
Topic 1: Determine what a student’s total GPA was prior to Winter 1998
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Procedure: Determine what a student’s total GPA was prior to Winter 1998
Now return to Banner’s main menu.
4) Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
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Topic 1: Determine what a student’s total GPA was prior to Winter 1998
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On Your Own Activity: Determine what a student’s total GPA was prior to Winter 1998
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On the Banner Main Menu, enter the name of the form.
2)
Enter the Student’s Banner ID number by typing t he student’s ID number into the ID field.
3)
Click on the Next Block button or press the Ctrl+PageDown keys.
4)
Review relevant data. Type SHAPCMP into the Direct Access field on the Banner Main Menu and press. The Pre Banner Summary Hours and GPA Form will appear. Type 000415822. The student’s name will appear. Data will appear in the next block. Identify the relevant fields.
5)
Return to Banner’s main menu. Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
Lesson 1: View a student’s grade point average
Your Own Activity: Determine what a student’s total GPA was prior to Winter 1998
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On Your Own Activity Review: Determine what a student’s total GPA was prior to Winter 1998
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Note: from this form, you can view the following information: – Grade level (i.e. undergraduate vs. graduate) – Type:I = Institutional Course Term, T= Transfer Course Term – Credit hour information (i.e. credits attempted, passed, and earned).
– GPA information
Lesson 1: View a student’s grade point average
Your Own Activity: Determine what a student’s total GPA was prior to Winter 1998
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Topic 2: View a student’s overall GPA and academic standing
Assume you may want to determine a student’s overall GPA and academic standing for general advising. Using the Term Sequence Course History Form (SHATERM) you will be able to view a student’s overall GPA and current academic standing.
The purpose of this form is to provide a tool to be used by advisors to determine the student's progress on a term-by-term basis. It displays the student's current status and GPA information. Scrolling institutional, transfer, and overall GPA totals are displayed on this form each time the term changes. Institutional and transfer work are displayed separately.
What you will learn in this topic:
• How to view a student’s overall GPA and academic standing using the Term Sequence Course History Form (SHATERM).
The information on this form is similar to the old SIS SGPA screen
Lesson 1: View a student’s grade point average
Topic 2: View a student’s overall GPA and academic standing
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Procedure: View a student’s overall GPA and academic standing
Navigate to the SHATERM form.
1) Type SHATERM into the Direct Access field on the Banner Main Menu and press the Enter key. The Term Sequence Course History Form will appear.
2) Enter the Student’s Banner ID number by typing the student’s ID number into the ID field. The student’s name will appear.
3) Double click on the Level field. The Term Code Validation Form will appear.
4) Scroll down the list to the desired level and click on it.
5) Click on the OK button. The code will be placed in the Level field. 6) Click on the Next Block button or press the Ctrl+PageDown keys. Data will appear in the next block.
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NOTE: The form also permits the entry of a specific beginning term that is other than the first term the student attended.
Lesson 1: View a student’s grade point average
Topic 2: View a student’s overall GPA and academic standing
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Discussion: View a student’s overall GPA and academic standing
A. Academic Standing B. Override:Displays the user entered academic override standing (if applicable).
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Discussion: View a student’s overall GPA and academic standing
C. Attempted Hours: Formerly known as “Res Enrolled Hours” in SIS D. Passed Hours: Formerly known as “Res Total Earned Hours” in SIS E. Earned Hours: Formerly known as “Cumulative Total Earned Hours ” in SIS F. GPA Hours: Formerly known as “Res GPA Attempted Hours” in SIS NOTE: If attempted hours is less than Earned hours this is usually the case where Transfer Credit, Credit by Exam or other advanced standing credit has been added.
Lesson 1: View a student’s grade point average
Topic 2: View a student’s overall GPA and academic standing C D E F
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Procedure: View a student’s overall GPA and academic standing
Now return to Banner’s main menu.
7) Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
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Topic 2: View a student’s overall GPA and academic standing
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On Your Own Activity: View a student’s overall GPA and academic standing
Steps: Action: 1)
On the Banner Main Menu, enter the name of the form.
2)
Enter the Student’s Banner ID number by typing the student’s ID number into the ID field.
3)
Double click on the
Level
field. Type SHATERM into the Direct Access field on the Banner Main Menu. The Term Sequence Course History Form will appear. Type 000259677. The student’s name will appear. The Term Code Validation Form will appear.
4)
Select the desired item on the list.
5)
Click on the OK button. Scroll down the list and click on UG code for Undergraduate. The UG code will be placed in the
Level
field.
6)
Click on the Next Block button or press the Ctrl+PageDown keys.
7)
Review the information. Data will appear in the next block. Identify relevant information.
8)
Return to Banner’s main menu. Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
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Your Own Activity: View a student’s overall GPA and academic standing
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On Your Own Activity Review: View a student’s overall GPA and academic standing
A. Academic Standing B. Override:Displays the user entered academic override standing (if applicable).
C. Attempted Hours: Formerly known as “Total Enrolled” in SIS D. Passed Hours: Formerly known as “Total Earned” in SIS E. Earned Hours: Formerly known as “Total Earned” in SIS F. GPA Hours: Formerly known as “GPA Attempted Hours” in SIS
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Your Own Activity Review: View a student’s overall GPA and academic standing
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Topic 3: View a student’s GPA based on subject
This is a convenient feature of Banner!
Assume you may want to determine a student’s academic GPA based on their major or a subject area for the purpose of tracking the student's progress in specific subject areas. This information may be useful when determining if a student is eligible for scholarships and awards.
Using the Subject Sequence History Form (SHASUBJ) you will be able to view a student’s GPA by subject area!
The form provides information pertinent to the student's current status as well as GPA information on a subject-by-subject basis. It shows institution entries and all transfer entries flagged to be included in the transfer GPA. Scrolling totals on a subject-by-subject basis are kept for institutional, transfer, and overall GPAs. The form allows the entry of a specific beginning subject area to avoid having to scroll through multiple subject areas if only one is required.
What you will learn in this topic:
• How to view a student’s GPA based on subject using the Subject Sequence History Form (SHASUBJ)
Lesson 1: View a student’s grade point average
Topic 3: View a student’s GPA based on subject
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Procedure: View a student’s GPA based on subject
Navigate to the SHASUBJ form.
1) Type SHASUBJ into the Direct Access field on the Banner Main Menu and press the Enter key. The Subject Sequence History Form will appear.
2) Enter the Student’s Banner ID number by typing the student’s ID number into the ID field. The student’s name will appear.
3) Double click on the Level field. The Term Code Validation Form will appear.
4) Scroll down the list to the desired level and click on it.
5) Click on the OK button.
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Lesson 1: View a student’s grade point average
Topic 3: View a student’s GPA based on subject
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Procedure: View a student’s GPA based on subject
6) Entering a value into the Start with Subject field is optional. If the user knows the student has taken one or more courses in a subject area, they may type in the code or double click on the Start with Subject field to retrieve a code. 7) Scroll down the list to the desired item and click on it. 8) Click on the OK button. The code will be placed in the Start with Subject field.
9) Click on the Next Block button or press the Ctrl+PageDown keys. Information will appear in the Current Standing Block
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Lesson 1: View a student’s grade point average
Topic 3: View a student’s GPA based on subject
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Procedure: View a student’s GPA based on subject
10) Click on the View Subject, GPA and Course Detail option under the Options Menu to access more information about the courses taken by the student. The Subject GPA and Course Detail Information form will appear.
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Topic 3: View a student’s GPA based on subject
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Procedure: View a student’s GPA based on subject
11) Use the scroll bar in the top block to scroll to a relevant subject. • Notice that information is displayed in the Institutional Courses and Transfer Courses blocks while scrolling and is listed by subject. Note the GPA column changes per subject!
Lesson 1: View a student’s grade point average
Topic 3: View a student’s GPA based on subject 11 Version 2.5
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Procedure: View a student’s GPA based on subject
Now return to Banner’s main menu.
12) Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
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Topic 3: View a student’s GPA based on subject
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On Your Own Activity: View a student’s GPA based on subject
Steps: Action: 1)
On the Banner Main Menu, enter the name of the form.
2)
Enter the Student’s Banner ID number by typing the student’s ID number into the ID field.
3)
Double click on the
Level
field. Type SHASUBJ into the Direct Access field on the Banner Main Menu. The Subject Sequence History Form will appear. Type 000321122 . The student’s name will appear. The Level Codes by Person Form will appear.
4)
Select the desired item on the list.
5)
Click on the OK button. Click on UG code for Undergraduate. The UG code will be placed in the
Level
field.
6)
Entering a value into the Start with Subject field is optional. If the user knows the student has taken one or more courses in a subject area, they may type in the code or double click on the double click on the
Start with Subject
field to retrieve a code. In this case,
Start with Subject
field.
7)
Select the desired item. The Subject Validation Form will appear. Scroll down the list and click on the CHM code for Chemistry to highlight it.
Lesson 1: View a student’s grade point average
Your Own Activity: View a student’s GPA based on subject
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On Your Own Activity: View a student’s GPA based on subject
Steps: Action: 8)
Click on the OK button.
9)
Click on the Next Block button or press the Ctrl+PageDown keys.
10)
Click on the View Subject, GPA and Course Detail option under the options menu to access more information about the courses taken by the student.
11)
Use the scroll bar in the top block to scroll to a relevant subject.
12)
Return to Banner’s main menu. The CHM code will be placed in the
Start with Subject
field. Information will appear in the Current Standing Block. The Subject GPA and Course Detail Information form will appear. Information is displayed in the Institutional Courses and Transfer Courses blocks while scrolling. Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
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Lesson 1: View a student’s grade point average
Your Own Activity: View a student’s GPA based on Major or subject
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On Your Own Activity Review: View a student’s GPA based on subject
Notice that information is displayed in the Institutional Courses and Transfer Courses blocks while scrolling and is listed by subject. Note the GPA column changes per subject!
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Lesson 1: View a student’s grade point average
Your Own Activity Review: View a student’s GPA based on Major or subject
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Exercise: Matching
Match the following business process with it’s matching Banner form.
1) Determine what a student’s total GPA was prior to Winter 1998 2) Determine what a student’s overall GPA and academic standing 3) Determine what a student’s GPA based on Major or subject A) SHASUBJ B) SHAPCMP C) SHATERM
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Exercise: Matching
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Exercise Review: Matching
Business process with it’s matching Banner form.
1) Determine what a student’s total GPA was prior to Winter 1998 2) Determine what a student’s overall GPA and academic standing 3) Determine what a student’s GPA based on Major or subject A) SHASUBJ (3) B) SHAPCMP (1) C) SHATERM (2)
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Exercise Review: Matching
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Exercise: Fill in the blank
Using the business processes described previously, provide answers to the questions for Fred Banacadem: 1) What is Fred’s overall GPA? _____________________ 2) 3) What was Fred’s GPA prior to Winter 1998? ______ What is the Fred’s GPA for his Business Administration (B A) classes? ____
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Exercise: Fill in the blank
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Exercise Review: Fill in the blank
Using the business processes described previously, provide answers to the questions for Fred Banacadem: 1) What is Fred’s current overall graduate GPA?
Using SHATERM: 3.55
2) 3) What was Fred’s Undergraduate GPA prior to Winter 1998?
Using SHAPCMP: 3.34
What is the Fred’s GPA for his graduate level Business Administration (B A) classes?
Using SHASUBJ: 3.76
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Exercise Review: Fill in the blank
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Lesson Review: View a student’s grade point average
Form
Pre-Banner Summary Hours and GPA Form (SHAPCMP)
SIS Equivalent: None
Uses
Used to view GPA information for a specific student Term Sequence Course History Form (SHATERM)
SIS Equivalent: SGPA
Used to view a student’s overall GPA and current academic standing.
Subject Sequence History Form (SHASUBJ)
SIS Equivalent: None
Used to view a student’s GPA by subject area.
Lesson 1: View a student’s grade point average
Lesson Review
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Lesson 2: Record, view, and organize a student’s non-course activities
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Lesson 2: Overview and Agenda
Lesson Overview
The purpose of this lesson has two parts. The first part involves recording non-course information. The second part involves pulling this information together in one place. Degree auditing and advising will be more efficient and affective when the information is organized.
Lesson Agenda
Topic 1: View and/or record a student’s paper Topic 2: View transcript events and comments Topic 3: Organize a student’s non-course paper or transcript activity
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Lesson 2: Record, view, and organize a student’s non-course activities
Overview and Agenda
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Topic 1: View and/or record a student’s paper
This is a convenient feature of Banner that wasn’t available to you in SIS!
Assume you may want to enter information into Banner about a graduate student’s paper such as a paper that is required for graduation. Information about the status of the paper (i.e. pending, received) may be tracked also using another form you’ll see later in this session..
Using the Qualifying Paper Form (SHAQPNO) you will be able to record student paper data as well as track the status of it. The intent of the Qualifying Paper Form is to capture information pertinent to requirements other than normal course requirements such as competency exams, projects, etc.
Other information: The Graduate School maintains records for Ph.D. students and the validation table associated with this form will be maintained by the Graduate School.
What you will learn in this topic:
• How to view and/or record a student’s paper using the Qualifying Paper Form (SHAQPNO).
Lesson 2: Record, view, and organize a student’s non-course activities
Topic 1: View and/or record a student’s paper
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Procedure: View and/or record a student’s paper
Navigate to the SHAQPNO form.
1) Type SHAQPNO into the Direct Access field on the Banner Main Menu and press the Enter key. The Qualifying Paper Form will appear.
2) Enter the Student’s Banner ID number by t appear.
yping the student’s ID number into the ID field. The student’s name will 3) The user should verify whether the student has degree information entered before entering new information. Click on the search button next to the Paper Number field. SHQQPNM (Qualifying Papers By Person Query Form) will appear.
Lesson 2: Record, view, and organize a student’s non-course activities
Topic 1: View and/or record a student’s paper 2 3
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Procedure: View and/or record a student’s paper
4) Make a note of the highest paper number, if there is one, and return to SHAQPNO by clicking on the door icon (exit) or press the Ctrl+Q keys. SHAQPNO will appear.
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Lesson 2: Record, view, and organize a student’s non-course activities
Topic 1: View and/or record a student’s paper
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Procedure: View and/or record a student’s paper
5) Type a number into the Page Number field that represents the next number in the sequence. – For example, if the highest number found on SHQQPNM (Qualifying Papers By Person Query Form) is 2, then type 3 into the field. If there is no number displayed on SHQQPNM, then type 1 into the Page Number field to indicate this is the first paper entered. 6) Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block.
Lesson 2: Record, view, and organize a student’s non-course activities
Topic 1: View and/or record a student’s paper 5 6
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Procedure: View and/or record a student’s paper
7) Double click on the Paper Type Code field. The Qualifying Paper Type Code Validation Form will appear. 8) Scroll down the list to the desired item and click on it. 9) Click on the OK button. The code will be placed in the Paper Type Code field.
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Lesson 2: Record, view, and organize a student’s non-course activities
Topic 1: View and/or record a student’s paper 8 9
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Procedure: View and/or record a student’s paper
10) Enter the Application Date or double-click on the Application Date field. The Calendar form will appear. Accept the current date by clicking on the OK button. The date will be placed in the Application field on SHAQPNO 11) Type the title of the paper into the Title Line 1 field. Using Title Line 2, 3, and 4 are optional. In this case type This is the title of my thesis.
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Lesson 2: Record, view, and organize a student’s non-course activities
Topic 1: View and/or record a student’s paper
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Procedure: View and/or record a student’s paper
12) Click on the Save button or press the F10 key to save the information. Now return to Banner’s main menu.
13) Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
12
NOTE: Paper names will not appear on the transcript.
Lesson 2: Record, view, and organize a student’s non-course activities
Topic 1: View and/or record a student’s paper 13
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On Your Own Activity: Record a student’s paper
Steps: Action: 1)
On the Banner Main Menu, enter the name of the form.
2)
Enter the Student’s Banner ID number by typing the student’s ID number into the ID field.
3)
The user should verify whether the student has degree information entered before entering new information.
4)
Make a note of the highest paper number, if there is one, and return to SHAQPNO.
5)
Type a number into the Paper Number field that represents the next number in the sequence. For example, if the highest number found on SHQQPNM (Qualifying Papers By Person Query Form) is 2, then type 3 into the field. If there is no number displayed on SHQQPNM, then type 1 into the Paper Number field to indicate this is the first paper entered.
6)
Click on the Next Block button or press the Ctrl+PageDown keys. Type SHAQPNO into the Direct Access field on the Banner Main Menu and press the Enter key. The Qualifying Paper Form will appear. Type the corresponding ID number from Appendix A. The student’s name will appear. Click on the search button next to the Paper Number field. SHQQPNM (Qualifying Papers By Person Query Form) will appear. Return to SHAQPNO by clicking on the red door icon (exit) or press the Ctrl+Q keys. SHAQPNO will appear. Type the next highest number into the Paper Number field. The cursor will appear in the next block.
Lesson 2: Record, view, and organize a student’s non-course activities
Your Own Activity: Record a student’s paper
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On Your Own Activity: Record a student’s paper
Steps: Action: 7)
Double click on the
Paper Type Code
field.
8)
Scroll down the list to the desired item and click on it.
9)
Click on the OK button.
10) 11) 12)
Enter the Application Date. Accept the current date. Type the title of the paper into the Title Line 1 field. Using Title Line 2, 3, and 4 are optional.
13)
Save the information. The Qualifying Paper Type Code Validation Form will appear. Click on T for Master’s Thesis. The T code will be placed in the
Paper Type Code
field. Double-click on the Application Date field. The Calendar form will appear. Click on the OK button. The date will be placed in the Application field on SHAQPNO. Type
This is the title of my thesis
.
14)
Return to Banner’s main menu. Click on the Save button or press the F10 key. The information will be saved. Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
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Your Own Activity: Record a student’s paper
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On Your Own Activity Review: Record a student’s paper
Take a moment to review the record you created. If you had difficulty creating the record, or would like to create another review the procedure discussed earlier in this topic.
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Your Own Activity Review: Record a student’s paper
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Topic 2: View transcript events and comments
Using the Transcripts Events and Comments Form (SHATCMT) you will be able to view transcript events and comments.
The purpose of this form is to capture significant events and comments pertaining to a student's tenure at the institution. Optionally, these entries may be printed on the student's official transcript. Features of this form include the following: • • These events/comments will be maintained centrally (not by S/C/D’s).
Events and level-specific comments are associated with a specific student level.
• • • Comments are entered with an effective date in the future to avoid inclusion on the transcript before the time deemed appropriate by the requester. All event and comment information is identified with a specific originator and is informational only. All transcript events and comments will display regardless of who was the originator.
What you will learn in this topic:
• How to view a student’s transcript events and comments using the Transcripts Events and Comments Form (SHATCMT)
Lesson 2: Record, view, and organize a student’s non-course activities
Topic 2: View transcript events and comments
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Procedure: View transcript events and comments
Navigate to the SHATCMT form.
1) Type SHATCMT into the Direct Access field on the Banner Main Menu and press the Enter key. The Transcript Events and Comments Form will appear.
2) Enter the Student’s Banner ID number by t appear. yping the student’s ID number into the ID field. The student’s name will 3) Type the Level into the Level field. (or double-click in the field to select one) 4) Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block.
2 3
Lesson 2: Record, view, and organize a student’s non-course activities
Topic 2: View transcript events and comments 4
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Procedure: View transcript events and comments
5) To view comments, click on the one of the two Transcript Comments Options under the Options menu.
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Procedure: View transcript events and comments
6) Review the corresponding comment in the new window.
Now return to Banner’s main menu.
7) Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
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Topic 2: View transcript events and comments
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On Your Own Activity: View transcript events and comments
Steps: Action: 1) 3)
On the Banner Main Menu, enter the name of the form.
2)
Enter the Student’s Banner ID number by typing the student’s ID number into the ID field. Type the Level into the Level field.
4)
Click on the Next Block button or press the Ctrl+PageDown keys.
5)
View the transcript event in the Academic Event block of information.
6)
View the comment concerning the time extension.
7)
Return to Banner’s main menu.
Type SHATCMT into the Direct Access field on the Banner Main Menu and press the Enter key. The Transcript Events and Comments Form will appear. Type 000415822 level. . The student’s name will appear. Type GR for Graduate. Graduate will appear in the Level field. The cursor will appear in the next block. View the approved time extension. From the Options menu, select transcript comments by Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
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Topic 3: Organize a student’s non-course paper or transcript activity
Assume you want to organize a student’s non-course activities that are needed for graduation in a central form. These activities may include a paper, service on a committee, or an event. In this case, only information concerning a student’s paper and transcript event will be addressed. Using the Academic Non-Course Form(SHANCRS) you will be able to organize a student’s non-course paper activity.
This form is used to tie papers, committees, or events together (individually or in combination) as non-courses associated with a degree in academic history. This is a convenient feature of Banner and could be very useful for graduate students!
What you will learn in this topic:
• How to organize a student’s non-course activities using the Academic Non-Course Form (SHANCRS).
Lesson 2: Record, view, and organize a student’s non-course activities
Topic 3: Organize a student’s non-course paper or transcript activity
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Procedure: Organize a student’s non-course paper or transcript activity
Navigate to the SHANCRS form.
1) Type SHANCRS into the Direct Access field on the Banner Main Menu and press the Enter key. The Academic Non-Course Form will appear. 2) Enter the Student’s Banner ID number by t appear. yping the student’s ID number into the ID field. The student’s name will 3) Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block. 4) Click on the search button next to Paper. SHAQPNO will appear.
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Lesson 2: Record, view, and organize a student’s non-course activities
Topic 3: Organize a student’s non-course paper or transcript activity
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Procedure: Organize a student’s non-course paper or transcript activity
5) Double click on the Paper Number field containing the desired information. SHANCRS will appear again with the number of the paper.
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Procedure: Organize a student’s non-course paper or transcript activity
6) Double click on the Complete By field and choose the date (i.e. a year from the current date).
7) Click on the OK button to accept the date. SHANCRS will appear again with the date in the Complete By field.
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Topic 3: Organize a student’s non-course paper or transcript activity 7
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Procedure: Organize a student’s non-course paper or transcript activity
8) Double click on the D/A NCR field. The Non-Course Requirements Code Validation Form will appear. 9) Scroll down the list to the desired item and click on it.
10) Click on the OK button. The code will be placed in the D/A NCR field .
• • Activities may be tied to a degree in academic history without specifying a non-course requirement code in the D/A NCR field. Non-courses can be applied to the degree audit process via the D/A NCR field or to a degree in academic history via the Degree Applied section.
Lesson 2: Record, view, and organize a student’s non-course activities
Topic 3: Organize a student’s non-course paper or transcript activity 8 10 9
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Procedure: Organize a student’s non-course paper or transcript activity
11) Double click on the ST field. The Non-Course Requirements Status Validation Form will appear.
12) Click on the appropriate menu item that reflects the status at the time the information is being entered. 13) Click on the OK button. The code will be placed in the ST field, the current date will be placed in the Status Date field, and N for “No” will be placed into the Sat (Satisfactory) field.
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Lesson 2: Record, view, and organize a student’s non-course activities
Topic 3: Organize a student’s non-course paper or transcript activity
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Procedure: Organize a student’s non-course paper or transcript activity
14) Click on the Save button or press the F10 key to save the information.
15) Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block.
16) Click on the Search button next to Degree. The Degree Summary Form (SHADGMQ) will appear.
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Procedure: Organize a student’s non-course paper or transcript activity
17) Click on the Next Block button or press the Ctrl+PageDown keys. Data will appear in the next block. 18) Scroll down to find the desired sequence number and double click on it to associate it with the degree. SHANCRS will appear again with information about the degree.
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Procedure: Organize a student’s non-course paper or transcript activity
19) Click on the Save button or press the F10 key to save the information.
Now return to Banner’s main menu.
20) Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
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On Your Own Activity: Organize a student’s non-course paper
Steps: 1)
On the Banner Main Menu, enter the name of the form.
2)
Enter the Student’s Banner ID number by typing the student’s ID number into the ID field.
3)
Click on the Next Block button or press the Ctrl+PageDown keys.
4)
Click on the search button next to Paper. Type SHANCRS into the Direct Access field on the Banner Main Menu and press the Enter key. The Academic Non-Course Form will appear. Type the corresponding ID number from Appendix A. The student’s name will appear. The cursor will move down to the next block. SHQQPNM will appear.
5)
Double click on the Paper Number field containing the desired information.
6)
Double click on the Complete By field.
Action:
Double click on the paper you created in Topic 1. SHANCRS will appear again with the number of the paper. The Calendar form will appear.
7)
Choose a date a year from the current date.
8)
Click on the OK button to accept the date.
9)
Double click on the
10) D/A NCR
field Scroll down the list to the desired item and click on it. Click on the button with the double greater than sign. SHANCRS will appear again with the date in the Complete By field. The Non-Course Requirements Code Validation Form will appear.
Click on Oral. It will become highlighted.
Lesson 2: Record, view, and organize a student’s non-course activities
Topic 3: Organize a student’s non-course paper or transcript activity
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On Your Own Activity: Organize a student’s non-course paper
Steps: 11)
Click on the OK button.
12)
Double click on the
ST
field.
13)
Click on the appropriate menu item that reflects the status at the time the information is being entered.
14)
Click on the OK button.
15)
Save the information.
16)
Click on the Next Block button or press the Ctrl+PageDown keys.
Action:
The ORAL code will be placed in the
D/A NCR
field. The Non-Course Requirements Status Validation Form will appear. Click on Pending. The P code will be placed in the
ST
field, the current date will be placed in the Status Date field, and N for “No” will be placed into the Sat (Satisfactory) field. Click on the Save button or press the F10 key. The information will be saved. Data will appear in the next block.
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Your Own Activity: Organize a student’s non-course paper or transcript activity
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On Your Own Activity: Organize a student’s non-course paper
Steps: Action: 17)
Click on the search button next to Degree.
18)
Click on the Next Block button or press the Ctrl+PageDown keys.
19)
Scroll down to find the desired degree and double click on the desired Sequence Number to associate it with the paper.
20)
Save the information.
21)
Return to Banner’s main menu. The Degree Summary Form (SHADGMQ) will appear.
Data will appear in the next block. Double click on a degree. SHANCRS will appear again with information about the degree. Click on the Save button or press the F10 key. The information will be saved. Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.
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Exercise: Matching
Match the following business process with it’s matching Banner form.
1) Record a student’s paper(s) 2) View a student’s paper(s) 3) Record information about transcript events and comments 4) Organize a student’s non-course activities needed for graduation A) SHANCRS B) SHAQPNO C) SHATCMT D) SHQQPNO
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Exercise: Matching
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Exercise Review: Matching
Business process with it’s matching Banner form.
1) Record a student’s paper(s) 2) View a student’s paper(s) 3) Record information about transcript events and comments 4) Organize a student’s non-course activities needed for graduation A) SHANCRS (4) B) SHAQPNO (1) C) SHATCMT (3) D) SHQQPNO (2)
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Exercise Review: Matching
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Exercise: Fill in the blank
Using the processes described previously, provide answers to the following story problem: 1) Did Julie Banruls (ID#:000259677) apply to take the Structure of French Oral Exam? Yes/No. If she did; when?
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Exercise: Fill in the blank
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Exercise Review: Fill in the blank
Answers to the story problem: 1) Did Julie Banruls (ID#:000259677) apply to take the Structure of French Oral Exam? Yes/No.
Using SHAQPNO: Yes
If she did; when?
Dec. 3, 2001
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Exercise Review: Fill in the blank
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Lesson Review: Record and organize a student’s non-course activities
Form
Qualifying Paper Form (SHAQPNO)
SIS Equivalent: None
Transcripts Events and Comments Form (SHATCMT)
SIS Equivalent: SGPA
Used to record student paper data.
Used to view transcript events and comments.
Uses
Academic Non-Course Form(SHANCRS)
SIS Equivalent: None
Used to organize/track a student’s non course paper activity.
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Lesson Review
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Appendix A: Student ID Numbers for Exercises
• Use the ID’s listed on the right to complete the exercises which require you to update a record/file.
• When in the classroom, use the Banner ID that corresponds to your Classroom Seat #.
4 5 2 3 6 7 8 9 10 11 12 1
Class room Seat #: Banner ID #:
000000355 000000455 000000666 000001544 000002177 000002200 000002422 000002822 000003000 000003633 000003988 000004488
Name:
Michael Bannone Jabari Banntwo Rafic Bannthree Min-Xiang Bannfour Mohamad Bannfive Dilipkaran Bannsix Christopher Bannseven Maria Banneight Wan Bannnine Yimin Bannten Gailann Banneleven Winston Banntwelve 14 15 16 17 18 19 20 21 22 23 24
Class room Seat #:
13
Banner ID #:
000005022 000005155 000005311 000005344 000005666 000005933 000006344 000006611 000006655 000007022 000007522 000007799
Name:
Fern Bannthirteen Dianne Bannfourteen Joanne Bannfifteen Barbara Bannsixteen Gwendolyn Bannseventeen Cassandra Banneighteen Joyce Bannnineteen Harry Banntwenty Barbara Banntwentyone George Banntwentytwo Sam Banntwentythree David Banntwentyfour
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