Transcript WebAdMIT Introduction ()

admissions management made easier
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Agenda
Agenda
•What is WebAdMIT?
•Typical Timeline for WebAdMIT Conversions
•What stays the same?
•Brief overview of WebAdMIT features
•Next Steps
•Q&A
What Is WebAdMIT?
Online admissions management software designed to bring individual
applicant data and a dynamic overview of the application process to the
fingertips of an admissions officer.
What is WebAdMIT
Who makes WebAdMIT?
Created by Academic Software Plus,
makers of PTAdMIT and subsidiary of
Liaison International, who manages
PTCAS.
Who designs WebAdMIT?
WebAdMIT design is led by the staff at Academic Software
Plus, Liaison International, and an Advisory Group.
When do Services move to WebAdMIT?
Only when the advisory committee from a service feels that
the software is ready to sufficiently benefit that CAS.
Typical WebAdMIT Timeline
Step One – Committee Review – 9-18 Months Out
Admissions personnel from the application service review the software
to assess its functionality and the needs of the service. This typically
occurs at least one year prior to the transition.
Typical WebAdMIT Timeline
Step One – Committee Review – 9-18 Months Out
Admissions personnel from the application service review the software
to assess its functionality and the needs of the service. This typically
occurs at least one year prior to the transition.
Step Two – Tailor WebAdMIT – 6-9 months Out
The application service team works with Academic Software Plus to
ensure WebAdMIT meets any needs unique to their profession. This
typically occurs during the cycle prior to the transition.
Typical WebAdMIT Timeline
Step One – Committee Review – 9-18 Months Out
Admissions personnel from the application service review the software
to assess its functionality and the needs of the service. This typically
occurs at least one year prior to the transition.
Step Two – Tailor WebAdMIT – 6-9 months Out
The application service team works with Academic Software Plus to
ensure WebAdMIT meets any needs unique to their profession. This
typically occurs during the cycle prior to the transition.
Step Three – Roll Out WebAdMIT
During the first WebAdMIT cycle, webinars are offered to all programs
to help familiarize themselves with WebAdMIT. The AdMIT support
team is also available to answer questions and conduct training.
Staying the Same – Applicant Portal
Transitioning to WebAdMIT has no affect on applicants in PTCAS.
Staying the Same – PDFs
Applications are still available as PDFs for every applicant as soon as
they e-submit.
Staying the Same – Verification
Coursework will still be verified by PTCAS.
Staying the Same - Mailings
Mailings will continue to be available from PTCAS. To access
electronic mailings, log into WebAdMIT.
Staying the Same - PTAdMIT
In order to make sure programs can transition at their own
pace, PTAdMIT will be available during the first cycle that
WebAdMIT is used.
Summary of WebAdMIT Benefits
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Integration with Application Services
Web-Based Access to Applicant Documents
Admissions Management Workflow Tools
Managed User Access
Customizable Applicant Queries
Program Specific GPA Calculations
Online Reviewer Access and Applicant Routing
Supplemental Requirements Tracking
Centralized Applicant Correspondence
Rank Applicants Automatically
Unlimited Custom Fields
ERP-Friendly Export Files and Reports
Full Service Training and Support
Integration with PTCAS
No need to wait for weekly mailings; review detailed applicant records
and initiate recruitment campaigns as soon as an application is
electronically submitted via PTCAS.
Web-Based Access to Applicant Documents
Easy to read PDF versions of applications, evaluations, and
documents uploaded by an individual program are stored online.
Admissions Management Workflow Tools
Real-time applicant access, program defined admissions statuses, and
onscreen activity channels to easily manage admissions cycles.
Manage User Access
Control rights to WebAdMIT features, access to programs and
individual applicants on a user-by-user basis.
Customizable Applicant Pool Queries
Create groups of applicants with similar characteristics for analysis,
processing, and reporting.
Program Specific GPA Calculations
View verified coursework in an electronic transcript and create GPAs by
subject, academic levels, or prerequisite classes.
Integrated Faculty Reviews
Assign applicants – individually or in batches – to faculty and
interviewers for online review, comment, and scoring.
Supplemental Requirements Tracking
Track and report on each school’s supplemental requirements and
prerequisite course requirements.
Centralized Applicant Correspondence
Email applicants directly from WebAdMIT. Log correspondence and
admissions notes directly on an applicant’s record.
Rank Applicants Automatically
Configure one or more rubrics to score applicants on both subjective
and objective criteria.
Unlimited Custom Fields
Admissions officers can create customized fields into which they can
enter, query, and report on any supplemental data your program needs.
Create ERP Friendly Exports and Reports
Create export files and reports with the data elements, applicants, and
file format that your program needs to compare applicants or build
bridges to ERP systems.
Full Service Support and Training
Real people available to provide training, answer questions, and help
your admissions office over the phone and through Internet.
Next Steps
•Document your internal process
•Learn more about WebAdMIT:
o Monthly WebAdMIT Webinars
o Q&A at the APTA Annual Conference
o Regional Trainings Summer 2013
Q&A
For More Information
Michael Gilbert
Product Manager
Academic Software Plus
716.636.7777 ext. 2107
[email protected]