Transcript Email 101 - Kitsap Regional Library

Email Basics
Kitsap Regional Library
July 15
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What you need for this class
To register for an email account, you need to come to the class with
your login name and password already thought about and selected.
Login name:
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This is your email address name that you will give to your friends so they
can communicate with you. The name should:
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Be easily remembered
Have no spaces
You can choose a login name that relates to your name (ex.
todd_beamer) or a name that has no connection to your real name
(ex. looneytunes101)
You may find your chosen name has already been taken and you will
need to add numbers or letters until your login name is unique
Password:
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This is to protect your account so that only you may access it.
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Minimum of 8 characters
Ideally should have a combination of upper and lower case letters,
numbers and symbols.
Should NOT be something easily associated with you (birthdate,
social security number, address, etc)
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Lesson Plan Objectives
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to provide library users with an overview of
basic concepts of email
to provide guidance on setting up and using a
web-based email account
to provide an overview of email basic tools
teach the basic security issues of using email
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What you will do today…
You will register for a free email account (Gmail)
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You will select and register a username and password to access the
email account
You will complete the online registration of the account
You will open and use your created email account
You will send a message to someone you know (or to the
instructor)
You will receive and read a message from the class instructor
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How Email works
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Email is the process of sending and receiving messages
electronically over the internet.
Differences with regular mail:
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How does it do it?
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Email is electronic rather than paper
Recipient receives mail normally within seconds or minutes of you
sending it
Your message travels from the computer you send it from over
cables, wires, or wireless means to a Server. The Server acts as a
Post Office, verifying addresses, sorting, and sends out your
message over the internet. Once on the internet, your message
travels as data “packets” to the addressee’s email Server. The
addressee’s email server assembles all the data packets and
delivers it to correct “inbox”.
How does it go to the correct address?
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Each email address is unique. There are 3 parts to an email
address. The “User ID”, “@”, “email client name”. A complete
email address example would be: [email protected]
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What is Gmail?
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Free web-based email service offered by Google
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Gmail Vocabulary
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Inbox
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Conversations
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Links one email message with another in a “conversation”
Snippets
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To store a message you will not need immediate access to
Threads
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Labels you can assign to messages to organize your messages better
Archive
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Grouping of messages in “conversations”
Tags
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Where new messages arrive, where you open and read your mail. You will also
reply to messages from the “inbox”
Brief lines of text displayed to show a bit of the content of an email
Delete
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Removes an email from your files and places in “trash”. The message cannot
be retrieved once the “trash” is emptied
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Registering for an Email Account
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Create your Gmail Account
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Enter the Google website address in your browser address bar
(www.google.com)
Click on the link to Gmail
Click on the link to Create an Account for Gmail
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Filling out Registration
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More on Registration Form
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What Next?
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Congratulations, you have created your email account.
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Write down your login name, password, security question and
answer.
Login to your email account
Your email account will look something like:
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Compose and Send an Email
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Now, click on “Compose Mail” and address an email
message to:
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Send a message to someone whose email address you
know
Or, send a test message to me:
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[email protected]
If you send a message to me, I will reply to it and you will
receive the reply in your inbox.
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Address Book (Contact list)
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To add a contact:
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Click on “Contacts” along the left side of any Gmail page
Click “Create Contact”
Enter in the appropriate blanks your new contact’s
information
Click “Save” to add your new contact to the list (sometimes
called the Address Book)
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Email Etiquette
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For the subject line, use a simple but clear title that indicates the content of your
email.
Close your email with a salutation and your name. You might not think it could
happen, but sometimes you will receive an email and you are not 100% sure who
it is from.
Don’t ramble when you write. Try to be concise and to the point. Some people
get lots of email.
Think about whether an email or a written message is more appropriate (is a
wedding invitation OK to send by email?)
It’s often better to think before zipping off a stinging reply to someone. Once the
message has left, it cannot be retrieved.
Although email is usually private (some businesses reserve right to monitor
business email), think of it as eternal, and how you would feel if it is made public.
Think of how your message can be interpreted in various ways by the person
receiving it. Often serious misunderstandings are started by an innocent email.
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Email Security
Google will not read your email (read Google Privacy Policy for
more information)
Spam (unwanted advertising email) is ubiquitous. Gmail has a
spam filter, but still some may get through. Don’t reply to a
spam email message, that only lets the spammer know they
have a “live” address and will generate even more spam.
“Phishing” takes many forms, but the root intent is to find out
information to harm or take money from you.
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Never reply to an email requesting personal information, credit card
information, account numbers, etc. even though it may look as if it is
coming from a legitimate entity.
Don’t click on links to websites from within an email message unless you
are absolutely sure it is an authentic email.
Attachments – often you will receive emails with attachments
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Don’t open email attachments from someone you don’t know.
Don’t open email attachments from someone you know but the message
doesn’t make any sense or mention the attachment (often is a virus file)
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