Transcript Document

Basic Power Point
Guidelines
Some tips to make your
presentations
presentable
Basic Rules for Presentations
• Contrast is important.
• For paper…
– Dark text on a light background.
Basic Rules for Presentations
• For projection…
– Light text on a semi-dark
background.
– The eye is attracted to the light
on the screen.
Basic Rules for Presentations
• Stick with a single
background.
– The background is the stage for
your information.
– Set the stage and leave it alone!
Basic Rules for Presentations
• Don’t try to dazzle the audience
with graphics or style…but with
the information.
• The medium is not the message.
• The information is the message.
Basic Rules for Presentations
Balance.
• Do not center bullet points.
• It makes the text ragged.
• And hard to read and follow with your eyes.
Basic Rules for Presentations
Balance.
• Generally, left-justify bullets.
• This keeps things neat..
• and easy to follow.
Basic Rules for Presentations
Balance.
Centered graphics leave little room for text.
Basic Rules for Presentations
Balance.
•Place graphics off-center.
•More room for text.
•Better balance.
•More pleasing to the eye.
•Left placement leads the
eye to the text.
Basic Rules- Capitalization
•AVOID ALL CAPS –
VERY HARD TO
READ.
•This is an example
of capitalizing the
first word.
•First Cap - More
Formal.
•Less formal.
•Harder To Type And
More Decisions.
•Easier to type and
fewer decisions.
Use Restraint With Fonts
• Employ only a few..stick to familiar fonts
• Stay away from gimmicky fonts unless for a
theme.
• Keep type sizes consistent.
• Serif vs San Serif.
• DON’T USE ALL CAPS.
Choose Fonts Wisely
• Italics are more difficult to read.
• Use bold when you want some words to
stand out.
• Font size
– Easy to read (18 pt)
– Easy to read (24 pt)
– Easy to read (32 pt)
–Easy to read (48 pt)
Fonts
• Font Style Should be Readable
– Recommended fonts: Arial, Tahoma,
Veranda
• Standardize the Font Throughout
– This presentation is in Tahoma
•Do !
•Font Size
 The larger, the better. Remember, your slides must
be readable, even at the back of the room.
• This is a good title size
Verdana 40 point
• A good subtitle or bullet point size
Verdana 32 point
• Content text should be no smaller than
Verdana 24 point
•
This font size is not recommended for content. Verdana 12 point.
•Font Size
 Combining small font sizes with bold or italics is
not recommended:

What does this say? Garamond Font, Italic, Bold 12pt.
•
This is very difficult to read. Times Font, Bold, 12pt.
•
This point could be lost. Century Gothic Font, Bold, Italic, 14pt.
•
No one will be able to read this. Gill Sans Font, Condensed Bold, 12pt
•Don’t !
Font Size
• You are close to your monitor
• Your audience is far from the screen
•Tahoma •TNR
•Courier •Comic
•28 pt
•28 pt
•28 pt
•24 pt
•24 pt
•24 pt
•20 pt
•20 pt
•20 pt
•18 pt
•18 pt
•18 pt
•16 pt
•16 pt
•16 pt
•14 pt
•14 pt
•14 pt
•12 pt
•12 pt
•10 pt
•12 pt
•10 pt
•10 pt
•Lucida Sans
•32 pt •32 pt •32 pt •32 pt •32 pt
•28 pt
•24 pt
•20 pt
•18 pt
•16 pt
•14 pt
•12 pt
•10 pt
•28 pt
•24 pt
•20 pt
•18 pt
•16 pt
•14 pt
•12 pt
•10 pt
16
Squint City
• If you find yourself saying “you probably
can’t read/see this, but…”
– Then you probably have a BAD SLIDE!
– There are exceptions, but very few
• Test on real screen in conference room
– Not just your computer screen.
17
Fonts
•Don’t !
• Don’t Sacrifice Readability for Style
• Don’t Sacrifice reaDability
for Style
• Don’t Sacrifice Readability for Style
• Don’t Sacrifice
Readability for
Style
Avoid Text Overload
Having too much text on the screen can defeat
the purpose of using PowerPoint. The slides
begin to look like a jumble of text, making
slides difficult to read and unrecognizable
from each other. People will either try to
read everything or copy everything down or
they will lose interest. List only the key
points. If you have more info to include use
more slides or create handouts.
Basic Rules That You Must
Have to Have a Good
Presentation.
•One of the most common
mistakes in creating a
presentation is to place too
much information on the
screen. This can cause the
reader to become distracted
from the speaker…just like
you are now. Audiences are
much more receptive to the
spoken word.
Basic Presentation Mistakes.
•Too much information.
• Reader gets distracted
• Audiences are much more receptive to
the spoken word.
Basic Rules
Keep it simple..
• Make bulleted points easy to read.
• Keep text easy to understand.
• Use concise wording.
• Bullets are focal points.
• Presenter provides elaboration.
• Keep font size large.
Basic Power Point Guidelines
• Use builds…don’t give them
too much info at once.
• Stick with the same transition.
• Be creative but leave some
colour choices to
professionals.
• Six words per line.
• Six lines per page.
Choosing a Colour Scheme
• Stick with power point defaults.
• What may look good on your computer may
be unreadable in the classroom.
• Remember to use strong, contrasting colors.
Use Contrasting Colours
• Light colours on dark
background.
• Dark colours on light
background.
• Usually can’t read this…
•Background Colours
•Remember: Readability! Readability! Readability!
•This is a good mix of
colours. Readable!
•This is a good mix of
•colours. Readable!
•This is a bad mix of
colours. Low contrast.
•Unreadable!
•This is a bad mix of
•colours. Avoid bright
•colours on white.
•Unreadable!
Mommy, my eyes are burning!
• Can you look at this for 45 minutes?
• Colours look different on every LCD
projector
• Colours look different between
transparencies and projector
27
Clip Art & Graphics
• A few excellent graphics are better than
many poor ones.
• Photographs can be powerful.
• Use sparingly!
•Graphics and Charts
•Avoid using graphics that are difficult to read. In this example, the
bright colours on a white background and the small font make the graph
hard to read. It would be very difficult to see, especially in the back of a
room.
•Don’t !
•8
•This graph contains too much information in an
unreadable format.
•Don’t !
•10
•Good Graph
•These are examples of
•good graphs, with nice
•line widths and good
•colours.
•Do !
Charts and Graphs
80
70
60
50
40
30
20
10
0
North America
Europe
Austrailia
•Don’t
Mode A
Mode B
Mode C
Charts and Graphs
•80
•70
•60
•50
•40
•Mode A
•Mode B
•Mode C
•30
•20
•10
•North •Europe •Australia
America
•0
•Do !
Results
A
• You have
lots of cool
results
– No one can
read this
– No one can
understand this
• Graphs are
your friend…
B
C
D
E
0 .7 8 7 9 9 1 7 4 0 .8 7 6 7 7 2 4 4 0 .9 9 3 4 8 6 0 5 0 .2 3 7 8 1 5 4 7 0 .2 4 4 3 7 5 2 6
0 .2 4 9 1 0 3 5 5 0 .7 9 7 0 8 6 5 4 0 .3 9 8 2 5 6 6 1 0 .4 8 9 4 8 7 6 0 .2 2 0 7 9 4 5 6
0 .6 5 7 2 9 2 6 1 0 .4 6 9 0 1 0 6 3 0 .3 6 4 7 1 1 9 1 0 .0 4 6 9 7 2 3 3 0 .6 3 4 6 8 0 5 9
0 .4 8 2 0 5 3 9 6 0 .5 2 6 5 7 5 0 6 0 .7 0 5 0 3 4 2 6 0 .3 5 2 8 0 1 7 6 0 .4 0 9 3 5 3 1 3
0 .4 6 3 2 8 1 3 7 0 .0 7 7 4 3 6 5 0 .7 1 5 1 7 4 4 4 0 .9 3 9 4 6 6 2 0 .4 6 8 4 3 6 3 8
0 .0 9 7 6 2 7 1 7 0 .7 0 8 8 4 8 6 7 0 .8 1 4 0 7 5 3 9 0 .2 4 5 7 1 7 1 1 0 .7 2 4 9 7 8 1 9
0 .0 0 7 7 3 3 1 5 0 .3 9 9 0 6 4 4 7 0 .4 2 3 4 4 9 3 9 0 .9 0 7 7 6 9 7 6 0 .2 2 2 0 9 0 0 6
0 .1 5 8 5 7 6 6 3 0 .4 1 8 1 1 9 7 0 .5 6 4 8 8 1 6 5 0 .9 1 4 0 5 8 4 1 0 .3 5 7 8 3 4 9
0 .5 9 2 4 2 4 5 5 0 .1 7 8 9 4 3 8 9 0 .6 1 9 2 6 6 7 2 0 .0 2 9 7 8 3 4 6 0 .5 0 7 8 9 1 7 2
0 .4 1 2 8 5 7 5 7 0 .7 1 4 7 0 3 9 8 0 .3 1 9 0 6 9 8 8 0 .7 9 6 5 8 4 2 6 0 .2 1 5 8 7 6 4 7
0 .8 8 5 5 5 8 6 0 .4 6 5 3 4 5 5 6 0 .3 7 0 1 1 6 4 0 .1 2 4 5 2 5 3 8 0 .3 3 4 1 5 4 9 7
0 .2 8 2 3 1 4 6 7 0 .1 7 5 0 9 8 9 4 0 .8 5 8 0 1 0 2 4 0 .7 2 9 8 4 6 3 5 0 .9 4 7 3 1 2 3 8
0 .8 2 3 7 0 9 5 1 0 .0 3 2 3 5 3 6 2 0 .9 5 6 2 2 2 9 9 0 .2 7 7 2 6 2 9 7 0 .7 6 6 1 9 8 7 9
0 .8 6 2 4 5 5 7 8 0 .2 1 0 9 4 8 1 1 0 .9 3 2 7 2 2 8 7 0 .4 8 2 6 5 5 0 5 0 .0 4 9 6 0 6 4 6
0 .3 8 9 5 3 2 0 1 0 .3 6 6 5 7 4 3 0 .3 3 7 5 4 9 1 8 0 .2 8 1 7 8 6 3 5 0 .3 9 6 3 7 0 0 9
0 .8 0 5 2 2 8 3 8 0 .6 3 5 0 9 0 3 2 0 .4 3 3 3 3 3 2 1 0 .9 7 6 7 7 8 0 7 0 .9 6 1 9 8 1 7 2
0 .3 5 9 2 8 2 1 2 0 .1 4 8 7 8 6 3 4 0 .4 4 2 0 1 4 1 7 0 .2 3 2 5 1 6 1 2 0 .8 3 3 7 5 1 5 4
0 .7 2 0 9 9 8 0 6 0 .7 5 2 1 2 2 9 3 0 .8 1 0 6 1 2 5 9 0 .2 3 7 5 6 2 8 4 0 .4 8 5 1 8 9 9 6
0 .1 3 3 2 9 0 6 5 0 .3 1 6 0 2 3 1 7 0 .8 7 4 8 9 2 4 9 0 .5 3 0 4 6 3 2 0 .2 6 1 9 1 5 6 5
0 .2 5 8 8 1 0 9 0 .8 9 0 3 9 8 3 8 0 .8 1 3 8 0 5 1 2 0 .5 9 1 3 9 9 5 5 0 .4 8 4 8 8 7 5 9
0 .9 9 3 1 4 4 1 9 0 .3 4 6 3 5 1 8 6 0 .7 3 2 9 2 4 1 4 0 .2 5 9 3 3 2 3 9 0 .2 9 2 3 0 4 9 1
0 .8 8 0 4 1 0 5 5 0 .1 1 4 7 3 4 5 5 0 .0 1 9 3 4 0 7 8 0 .1 5 7 1 7 2 4 5 0 .9 3 7 8 0 6 7 6
0 .7 2 3 3 2 2 2 6 0 .8 0 1 9 5 1 7 3 0 .1 7 9 2 9 6 1 0 .0 7 8 3 2 2 5 4 0 .4 1 1 5 4 5 7 9
0 .9 5 9 2 5 0 0 2 0 .4 1 6 9 6 7 4 9 0 .2 4 9 0 5 8 1 2 0 .2 1 1 1 2 3 3 0 .0 0 2 5 6 5 3 6
0 .0 0 5 8 0 8 8 5 0 .6 5 3 2 2 1 1 9 0 .4 9 6 6 6 0 7 4 0 .9 1 6 4 1 2 7 6 0 .4 0 5 7 3 2 7 5
0 .2 6 0 0 4 8 8 3 0 .3 0 1 0 1 2 6 0 .4 5 6 0 4 1 9 5 0 .9 9 9 3 5 1 6 8 0 .9 1 2 7 1 0 4 8
0 .1 5 0 8 4 2 7 0 .8 4 4 1 8 6 0 4 0 .9 6 2 4 1 1 5 8 0 .0 5 5 4 8 0 9 6 0 .9 4 0 9 3 1 5 4
0 .6 3 7 5 0 7 4 3 0 .0 8 9 7 9 7 3 4 0 .1 1 1 0 0 0 4 2 0 .3 4 6 4 6 6 1 3 0 .0 9 9 9 4 5 3 3
0 .1 7 1 7 6 8 7 1 0 .8 5 5 1 8 1 1 3 0 .9 4 5 2 2 7 8 1 0 .2 9 3 6 8 9 0 1 0 .7 7 4 4 4 1 6 1
0 .1 5 1 8 6 9 6 4 0 .5 3 1 0 5 4 7 4 0 .6 9 9 9 1 5 2 3 0 .0 7 8 7 6 2 4 7 0 .0 0 2 3 9 7 8
0 .7 2 3 0 6 3 8 5 0 .7 3 7 5 5 2 4 6 0 .7 1 4 0 2 8 0 6 0 .6 8 0 9 0 6 1 2 0 .7 6 0 134
5636
0 .4 2 1 4 0 0 7 4 0 .3 9 0 3 6 8 7 1 0 .0 2 2 4 7 5 9 1 0 .9 4 7 2 5 9 7 3 0 .7 0 6 9 2 0 4 2
•Religious leader
•Civil rights
activist
•Author/poet
•Labor activist
•Minister
•Antiwar activist
Martin Luther King Jr.
•Religious leader
•Civil rights
activist
•Author/poet
•Labor activist
•Minister
•Antiwar activist
This is a really long title for this
single slide, I should have just
summarized
• Hard to read
• Many people don’t read the title anyway
• Should have been “Long Slide Titles”
37
Know Slide Boundaries
• People can’t read text that runs off the side of the
38
Bullets Aren’t Everything
• How many
– Levels of
• Hierarchy do
– You think
» You need
* To express
- Your point?
39
Speelchick
• How samrt will poeple thikn yuo are?
• Watch for:
– there/their/they’re
– too/to/two
– its/it’s
40
Bad Presentations
• Audience won’t see your work is great
• But will make fun of you from back row
•Those are
some NASTY
colours…
•Hey – it
matches my tie.
•Please let it
be OVER…
•What does
that slide say?
•Dunno, I’m playing
minesweeper
•z
zz
41
Good Presentations
• Interesting topic, explained at audience’s level
• Slides are understandable and easy to see
• Good presentations reflect well on speaker!
•I wonder if this
technique would
work for my problem
•I never thought
of that!
•Let’s talk to
them at the
break
•I understood
this one!
•You should
with a PhD…
•Interesting
•But it’s outside
my main area
43
Points to Remember
• Keep bullet points brief
• Use the same background for
•Do ! each slide
• Use dark slides with light colored
text in large hall events
•Don’t
Avoid the “All Word” Slide
•Another thing to avoid is the use of a large
block paragraph to introduce your
information. Attendees do not like to
have what is on the screen, read to them
verbatim. So, please use short, bulleted
statements and avoid typing out your
whole presentation on to the slides. Also, it
is difficult for some to listen and read a
large amount of text at the same time.