Transcript Kelsey-Seybold Clinic - Somerset Hills YMCA Swim Team

Somerset Hills YMCA
Swim Team
Swim Team Parents
Organization
2013- 2014 Season
Successful Programs Require…
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Strong coaching staff
Top facility
Support of YMCA
Adequate resources
Committed swimmers
Involved & supportive parents
Volunteers
Objectives of STPO
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Foster fellowship, integrity, sportsmanship and honesty
among parents and children (see Philosophy & Goals of SHY)
Support the Somerset Hills YMCA
Further interest of competitive swimming with YMCA and area
Sponsor & support YMCA league, SHY Swim team, USA
Swimming and the SHY National team
Encourage & coordinate parental participation in swim team
activities
Organize, execute and support fundraising for the SHY swim
team and YMCA
Support the philosophy, goals & objectives of the Head Coach
What the STPO Does
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Run Swim Meets
Organize Social Events and Team Celebrations
Purchase and maintain meet, pool and training equipment
Provide swimmer t-shirts, awards, gifts, etc.
Collect and pay out US registration and meet entry fees for
swimmers
Research and make travel arrangements for swimmers and coaches
Conducts Fundraising efforts
Support National Team
And Much More
STPO Officers
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President: Joanne Wachenfeld [email protected] (908-542-0446)
Treasurer: Kendra Russano [email protected] (732-369-3372)
Meet Director: Martin Scheidl [email protected] (973-543-1726)
Secretary: Mary Bigini [email protected] (908-221-0454)
Officials Coordinator: Katie Straub [email protected]
(908-766-0846)
Fundraising Coordinator: Andrea Adams [email protected] (908-5809256)
Head Coach: Peter Barry Peter Barry [email protected] (908630-3531)
Administrative Advisor: Suzi Pellegrino
[email protected]
(908-766-7898 ext. 604)
Website Master: Lynn Southcott [email protected]
Team Communication
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Announcements on SHY Website:
http://www.shyswimteam.org
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Emails from SHY STPO Gmail Account
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Be sure to complete STPO registration
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Notify [email protected] if any changes to your email
address during the season
Registration Fees
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September – March Swim Team Fees
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Paid to SHY either in one payment or by e-pay
Meet Entry Fees
Deposit is required and billing for additional fees will be mailed as we progress through
the season
 Regardless of whether or not your child ultimately swims, fees are charged when your
swimmer is entered into the meet
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USA Swimming Fee (all swimmers 9 & Over) - $56
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STPO Dues - $75 per family
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STPO Invoices for the above will be emailed to Swim Team families
Team Clothing
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Team Suit/Equipment Sales
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Vendor – California Beach Hut
Online orders accepted through 9/17
Ask for SHY Team Discount for all in-store purchases
Team Coordinator – Tracy Fitzgerald ([email protected])
SHY Sportswear
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Vendor – SneakerPlus
Online Orders accepted through 9/30
Team Coordinator – Tess Buckley
[email protected]
Participation Policy
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All families are expected to participate by:
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Volunteering for one Committee
Working at least 3 Dual Meets per dual team on which you have swimmers
Taking Turns Timing at Invitational Meets
Volunteering for SHY Hosted Meets your swimmer attends
Working the NJ YMCA 8 & Under State Championships
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SHY has no volunteer deposit requirement because our parents
have always stepped up in the past. Let’s keep it that way.
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Volunteering is critical to the success of our team and as a result we
need full participation
Committees
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Banquet Committee
[email protected]
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Plan annual team Banquet in March
Handle RSVP’s
Select team, coach and volunteer gifts
Set-up and Clean-up
Dual Team VP’s
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Chris Corrigan
Mary Bigini
Communicate with Dual Meet Team
Check-in volunteers
Bring supplies to Dual Meets
2 per team
[email protected]
Committees
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Fall Picnic
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Coordinate set-up, food and clean-up for Fall Picnic
Fall Social
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Andrea Adams
Barbara Cromie
[email protected]
[email protected]
Plan, coordinate and set-up Fall Social for parents.
Fundraising
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Maryann Sardis
[email protected]
Katie Straub [email protected]
Andrea Adams
[email protected]
Research, plan and implement fundraisers
Monies raised go towards operation of team
Current programs: Scrip, Frozen Falls, Holiday Pie Sales
Committees
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Hospitality
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Anne Castagno
Take photos at SHY meets and events
Create slide show/DVD for Banquet
Produce team photo for Dual Teams
Practice Group Leaders
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[email protected]
Purchase refreshments for coaching and officials at SHY hosted meets
Staff Hospitality Room
Photography
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Beth Sargen
Coordinate practice group parties
Assist practice coaches
Communicate with practice groups
2 per practice group
[email protected]
Committees
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Publicity/Promotion Michelle Breslin
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Celebrate SHY swimmer achievements
Recognize out of pool accomplishments
Promote Team successes
Planning a team e-newsletter
Sportswear
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Tess Buckley
[email protected]
Research and select team sportswear
Coordinate ordering and distribution
Travel
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[email protected]
Chris Glockenmeier
[email protected]
Research and make travel arrangements
Assist Head Coach with logistics – Nationals, Training Trip, LC Nationals
Coordinate team dinners at away championship meets
Dual Meet Teams
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Girls A Team
Girls B Team
Girls C Team
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Boys A Team
Boys B Team
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Dates/ Times ( Saturdays, October – January)
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Specific dates TBA
Usually 2 hour meet
Dual Meet Volunteering
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Each family should volunteer for 3 Dual Meets during the season for
each Dual Team they have swimmers on.
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Dual Meet VP’s will request volunteers and send out a schedule.
Jung Dettelback will coordinate the officials.
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Volunteer Jobs include Officials, Timers, Colorado Operators, Meet
Manager Operators, Runners, Set-up, Clean-up, Snack
Coordinators.
Invitational Meets
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1-3 day meets approximately monthly during season
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Some invitational meets may have time standards (minimum or
maximum qualifying times)
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Optional – swimmer chooses events
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Warm-up time will be posted on website – swimmer should be ready
to swim, not arriving at warm-up time.
Invitational Meets – Timing
Assignments
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Prior to Meet
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Host Team will send out team timing assignments
Barbara Cromie will divide timing assignments between parents of swimmers
attending the meet
SHY Parent Timing assignments will be emailed and posted on website
Notify Barbara immediately if cannot time or find your own replacement
At the Meet
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Timers check-in and get stopwatch
First shift timers attend Timer Meeting
Time until replacement arrives
Invitational Meets – Timing
Assignments
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Timing assignments will be rotated throughout the season so all
families take their turn. A Volunteer Matrix is maintained for the
season.
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Those whose swimmers attend many meets or who have multiple
swimmers will be called on to time more frequently
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SHY Officials will normally not be asked to time
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Team timing assignment is till the end of the meet session. While we
try to avoid requiring a parent to time after their child is done,
sometimes it is unavoidable. Please understand.
SHY Hosted Meets
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October 27th
Halloween Meet
SHY
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December 8th
Candy Cane
SHY
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December 14-15
SHY Eastfields
TBA
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January ??
Distance Meet
SHY
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February 8-9
NJ YMCA 8 & Unders
SHY
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June ??
PVP Long Course Meet
PVP
SHY Hosted Meets - Volunteering
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At least one parent should volunteer to work any SHY Hosted Meet
that your swimmer(s) attend plus the 8 & Under Championships
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Volunteer Coordinator, Lynn Alexy, will send out volunteer
requirements and ask for volunteers. Please respond promptly
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Volunteer jobs include: Set-up, Clean-up, Timers, Marshalers,
Runners, Awards, Parking, Hospitality, Security, Concessions and
Table Operators
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SHY has a reputation of hosting well-run invitational meets thanks to
our great volunteers. Let’s continue the tradition.
Other Volunteer Opportunities
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Officials – Training needed
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Table Operators – Training needed
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National Team swimmers will be required to participate in additional
fund raising to defray costs for the YMCA Nationals
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SHY Swimmers (13 & Over) can volunteer at SHY hosted meets for
volunteer service hours
Team Officials – Why we need them
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Meets cannot be run without officials!
Dual meets: When all 5 teams swim the same day, we need 21
officials to properly staff meets.
SHY is hosting a number of invitational/championship meets this
year. Any one session requires up to 16 officials.
Challenges: Officials are often distributed unevenly between teams
and age-groups.
Training consists of four hour clinic and open book on-line test.
Clinic and registration fees to be paid by STPO.
Mentorships with experienced officials.
If interested contact Katie Straub at [email protected]
Why Be An Official?
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Support our team.
Gain a better understanding of your child’s sport.
Not only support your swimmer, but share a common bond
too!
Be on deck and part of the action. It gives you a different
perspective.
Have an opportunity to be involved at all different levels:
Time Trials, Dual Meets, Invitationals, States, and
Nationals. Those who are interested may even seek
national certifications.
Make lifelong friends in many places.
Table Operators
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Colorado Operators – Run the electronic timing system at meets.
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Meet Manager Operators – Interface with the electronic timing
system to record times, score the meet and print out results
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Both jobs are essential to the running of all dual and SHY-hosted
meets
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If interested contact Mary Bigini at [email protected] or Martin
Scheidl at [email protected].
Be a Supportive Parent
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Always love and support your swimmer unconditionally!
Always…
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Make sure your swimmer gets to practice on time
Make sure your swimmer has the necessary equipment
Make sure your swimmer gets to competitions on time
Make sure your swimmer is provided healthy choices for all meals
Make sure your swimmer eats a balanced diet
Make sure your swimmer gets enough sleep
Make sure your swimmer receives proper medical attention
Make sure your swimmer is involved in all activities
Make sure to offer your swimmer encouragement
Make sure your swimmer leads a balanced life
Be a Supportive Parent
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Always be involved with the success of the team
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Always offer to volunteer
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Become an official
Become a timer
Become a table operator
Become a fundraiser
Become a parent leader
Always speak positively concerning your swimmer, the team and the
competitors
Always let the coaches coach
Always be respectful of coaches, teammates and volunteers
Do Not be a Coach!
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Remember to never…
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Offer rewards for performance
Gossip or spread gossip about teammates or competitors
Critique a swimmer’s performance
Compare teammates, competitors or other programs
Set goals for your swimmers
Speak ill of other teammates, coaches, officials or competitors
Assume that other people will volunteer
Interrupt coaches while they are coaching