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Webinar Time-saving tips for SBMs Nickii Messer Download this presentation from http://bit.ly/NickiiM DEVELOPING EXCELLENCE TOGETHER Practical ideas and advice on: Managing yourself Organising and prioritising your workload Saying no! Handling interruptions DEVELOPING EXCELLENCE TOGETHER 2 Managing time… “Time is what we want most, but what we use worst” DEVELOPING EXCELLENCE TOGETHER William Penn 3 “The challenge is not to manage time, but to manage ourselves” Stephen Covey DEVELOPING EXCELLENCE TOGETHER 4 Pressure and performance DEVELOPING EXCELLENCE TOGETHER 5 Pressure and performance Performance 3.5 3 P e 2.5r f 2o r 1.5m a 1n c 0.5e Bored 0 -1 -0.5 Optimum performance 0 stressed 1 Pressure DEVELOPING EXCELLENCE TOGETHER 2 3 4 Is this you? I work best under pressure I feel guilty when taking a lunch break or leaving on time I regularly find myself with too little to do I flit from one task to another and keep checking emails I don’t ask for help if I can’t do/understand something I tend not to offer help voluntarily I think – and talk – about work at home I worry that I won’t be able to complete my work I promise things I don’t think I can deliver I tend to blow things out of proportion DEVELOPING EXCELLENCE TOGETHER 7 Say ‘no’! Saying ‘no’ can be difficult, sticking to it can be even harder... DEVELOPING EXCELLENCE TOGETHER The way we do things Pragmatistsand and Activists Activists Pragmatists Keen to try out and like get involved newinvolved experiences. Keen to things try things outtoand like toinget inLike new practical concepts that canpractical be applied to their work.that Tend can to getbe bored experiences. Like concepts applied to or impatient easilyTend and prefer to jump in, get with it and worry about their work. to get bored oron impatient easily and prefer to jump in, get the implications afterwards. on with it and worry about the implications afterwards. Theorists and Reflectors Theorists and Reflectors LikeLike to tostand back, looking at the task from different stand back, looking at the task from different angles. They think the angles. They think the problem through step by step problem through step by step and research, collecting data and information before and research, collecting data and information before coming to any conclusion. They are careful, perfectionists who can be rather coming to any conclusion. They are careful, detached and analytical. perfectionists who can be rather detached and Adapted from Honey and Mumford Learning Styles analytical. DEVELOPING EXCELLENCE TOGETHER 9 “The first rule of frog eating is this: If you have to eat two frogs, eat the ugliest one first” Eat That Frog, Brian Tracy DEVELOPING EXCELLENCE TOGETHER 10 “The second rule of frog eating is this: If you have to eat a live frog at all, it doesn’t pay to sit and look at it for very long” Eat That Frog: BrianTracy DEVELOPING EXCELLENCE TOGETHER 11 Priority matrix 1: IMPORTANT/ URGENT DO NOW 2: IMPORTANT/NOT URGENT PLAN TO DO Emergencies, complaints, crises, staff issues, problem resolution Planning, preparation, networking, research, system development 3: NOT IMPORTANT/URGENT 4: NOT IMPORTANT/NOT URGENT REJECT & EXPLAIN Trivial requests from others, apparent emergencies, ad hoc interruptions (could you justs) pointless activities RESIST AND CEASE Chatting, gossip, emails, Facebook, reading irrelevant material, embellishment, over production From Businessballs.com DEVELOPING EXCELLENCE TOGETHER 12 Multi-tasking Focus on one thing at a time: Our mind works better when focused on one thing. Multitasking may seem a useful skill but we are more productive when completing one task at a time. Don’t allow or cause interruptions: Set up systems to minimise (causing) interruptions. Get organised! DEVELOPING EXCELLENCE TOGETHER 13 Three lists of 3 Each morning before you start work, make three lists. 1. Three things that you will get done today. 2. Three things that you will get done today if you have time. 3. Three things that will get done eventually. DEVELOPING EXCELLENCE TOGETHER 14 Use planning tools DEVELOPING EXCELLENCE TOGETHER Delegation “An empowered organisation is one in which individuals have the knowledge, skill, desire and opportunity to personally succeed in a way that leads to collective and organisational success” Stephen Covey, author of “The 7 Habits of Highly Effective People” DEVELOPING EXCELLENCE TOGETHER 16 Key steps to effective delegation make colleagues accountable for results give the person the opportunity to decide how to reach the desired results transfer some of your own decision-making powers to others provide supervision and resources to enable others to do the job DEVELOPING EXCELLENCE TOGETHER 17 Barriers to delegation DEVELOPING EXCELLENCE TOGETHER 18 24th February 2015 London Leading School and Academy Business Management Round-table workshops – Informative breakout workshops on a choice of 15 hot topics Networking – Peer-to-peer solution sharing to ensure you remain efficient Expert knowledge – Expert knowledge from leaders in the field of School Business Management At this unique event you will not sit there and be talked at – our round-table sessions will provide opportunities to share concerns and successes and come away with practical ideas from both experts and peers. Take a look at the full agenda and register your place at: www.oeconferences.com/SBMLive15 DEVELOPING EXCELLENCE TOGETHER Questions & Answers Find more resources at: http://www.optimus-education.com/knowledge-centre/school-business-management Follow us: @BusinessOE DEVELOPING EXCELLENCE TOGETHER