Finding out about the preservation of e-journals: the PEPRS Project

Piloting an E-journals Preservation Registry Service Fred Guy, Project Manager, EDINA, University of Edinburgh [email protected]

Internet Librarian International Conference 2010 15 th October 2010

So What’s the Problem with E-journals?

• • • • 96.1% of Science journals are online 86.5% of Arts and Humanities are online 2006-2007 – 102,000,000 downloads – Up 21% from previous year 17% usage is at the weekend Source .

E-journals: their use, value and impact.

Research Information Network. UK April 2009.

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Trends in the finances of UK higher education libraries: 1999-2009. RIN 2010. p. 17

Why Worry About Digital Preservation?

• Worries that all that is now digital may not always be available, for a variety of reasons.

* Publishers ceases publication with no transfer * Publisher goes out of business with no transfer * Publisher taken over

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Legal Deposit

• • • Works well with print via legislation and national libraries. Countries with legislation enacted (or ‘in train’) for e-materials include:

Canada, Denmark, Finland, France, Germany, Iceland, New Zealand, Norway, South Africa, Sweden, UK

But, not all countries (notably USA) and in UK the legislation supports voluntary deposit, with restrictions of mode of access

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Why a Preservation Registry?

• • • Many schemes emerging to meet challenge But who is doing what? – How can libraries & policy-makers assess which e-journals are being archived, by what methods, and under what terms of access?

JISC commissioned a scoping study for an e-journals preservation registry – the idea had been mentioned in the literature

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Scoping Study for a Registry

Scoping Study Report Precedes PEPRS • Rightscom / Loughborough University, 2007 – Confirmed expressed need among libraries and policy makers – Warned of potential burden on digital preservation agencies – Recommended: * an e-journals preservation registry should be built * UK Union Catalogue of Serials (SUNCAT) or SHERPA (Open Access) get involved – SUNCAT is hosted and managed at EDINA

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PROJECT DETAILS

• • • • Phase 1 funded by JISC (Preservation Programme) from August 2008 – July 2010 EDINA, University of Edinburgh, grant recipient Project partner – ISSN International Centre, Paris Evaluation carried out by Charles Beagrie Limited for the JISC in February 2010

Digital Preservation Agencies in the Pilot

* Two 3 rd Party Organisations –

CLOCKSS

( Controlled Lots Of Copies Keeps Stuff Safe) –

Portico

* Two National Libraries (c.f. legal deposit) –

British Library (BL)

British Library e-Journal Digital Archive –

Koninklijke Bibliotheek (KB

e-Depot

)

KB, National Library of the Netherlands * One library cooperative –

UK LOCKSS (

Lots Of Copies Keeps Stuff Safe)

Alliance

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Data from the agencies

XML XML UKLOCKSS

sourceforge.net

+ spreadsheet

CLOCKSS

sourceforge.net

+ spreadsheet

Portico

spreadsheet

Perl script to parse the data PEPRS Database ISSN Register

ISSN Register - steps

• • • • Step 1. Extract a record for each record from an agency Step 2. Take the ISSN-L from each record Step 3. Parse the Register to map from the ISSN-L to the associated ISSNs Step 4. Load the records into a PEPRS database and link using the ISSN-L to the table with the records from the agencies.

Example: a search on ISSN* ‘International Journal of High Performance Computing Applications’ * ISSN-L is used within the system to allow entry of either e-ISSN or p-ISSN

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Finds the agencies looking after e-journal, and the volumes being preserved

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This displays what one of the archiving agencies, does in terms of access

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This allows a list of e-journal titles to be checked

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Issues identified in Phase 1

• • • ISSNs used by agencies Holdings information supplied by the agencies Vocabulary used by the agencies

ISSN issues

• • • • • ISSNs missing in some agency records and some not in ISSN Register Some duplicate records Some p-ISSNs used as e-ISSNs Some p-ISSNs linked via a common ISSN-L to a number of e-ISSNs but which one is correct?

Some were incorrect

Holdings information - variation

e-Depot

: Preserved: v. 1 - 36, 38 - 46.

UK LOCKSS Alliance

: Preserved: v. 42 45. In progress: v. 46, 47.

Portico

: Preserved: (2002-2009) v.40, v.41, v.42, v.43, v.44, v.45, v.46, v.47

.

Terms used by preservation agencies

No action

: The agency has no relationship with this title at present. (

or is it best simply not to mention your agency with regard to this title?)

Committed

: the publisher has agreed that the agency may preserve the title but the ingest process has not yet begun.

Queued

: Publisher technical work is complete, but the preservation agency has not yet processed the title

CLOCKSS LOCKSS √ √ √ Archived

: The title has been ingested into the archive

Available for Library Archiving

: The title has been made available for preservation by a library, subject to a library’s subscription rights.

√ √ e-Depot √ √ Portico √ BL √ √

(with qualifications)

√

(use term with different meaning) √ √

Key recommendations from evaluation carried out in February 2010 • • • • Should be funding for 2 further years with an initial 6 month phase and then if reviewed successfully for another 18 months Need to resolve with the agencies currency and updating of agency statements, archiving status and fields and terms to use in display.

Continue with the development platform until the end of 2010 Establish a governance structure

PEPRS Phase 2

• • • • Funding provided from August 2010 – July 2012 Beta service – late 2010 Full service – late 2011?

Involve international users in testing

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PEPRS Phase 2: key stages

ACTIVITY Set up team of users User testing and feedback Aug-10 Dec-10 Apr-11 Aug-11 Dec-11 Apr-12 Aug-12 Dec-12 Beta service - preparation Beta service- operation Full service ?

Advisory group on governance Governance in operation

Involvement with international initiatives • Print Archives Program of the Center for Research Libraries – “

CRL is working with consortial partners to plan a prototype print archives framework to link existing print archiving efforts. has developed a searchable Print Archives Registry of information about print-archiving initiatives, including:

– Projects – Serial Holdings

.

• HATHITrust – “….

is committed to preserving the intellectual content and in many cases the exact appearance and layout of materials digitized for deposit. HathiTrust stores and preserves metadata detailing the sequence of files for the digital object” .

PEPRS: Further information and Contact details

http://edina.ac.uk/projects/peprs/index.html

Fred Guy, EDINA, University of Edinburgh [email protected]