Transcript Microsoft PowerPoint

PowerPoint
Flip book pages
by
Brad Smrstick
Welcome to PowerPoint
Introduction
Getting Started
Toolbars
Slide Layout
Slide Design
Animations
Transitions
Multimedia
Customizing
Pack-n-Go
Introduction
PowerPoint is a powerful Multimedia Presentation Tool that allows the user to create
original informative Slide Shows that include personalized text, transitions,
animations, images, video and more.
To begin simply launch PowerPoint from the Start Menu of your computer.
The application will open with a default screen that includes a large Default Slide in
the center, a Small Slide on the left margin and a Task Payne in the right margin.
This view may be changed to better suit your needs once you become proficient
with the tools.
Introduction
Getting Started
Toolbars
Slide Layout
Slide Design
Getting Started
To get started simply type information in the two Text Boxes provided for you on the
Slide in the Center of the screen.
The top Text Box is for the Title of the slide.
The bottom Text Box is for additional information relevant to the title above.
The panel to the left is the Thumbnail View of your Slides or the Outline View of
your Text depending on the Tab you select. The panel to the right is the Slide
Layout Payne. The lower left margin of the screen contains the “View” icons.
They allow you to toggle between the Normal (default), Slide Sorter and Slide Show
views. Normal is best for creating slides. Slide Sorter is best for applying transitions
and adjusting slide show timings. Slide Show is for previewing or presenting the
finished product.
Getting Started
Toolbars
Slide Layout
Slide Design
Toolbars
The Tool bars are in the extreme top and bottom of every Microsoft product window.
They consist of Icons that represent short cuts to a specific function with in each
application. Most Icons are the same across Microsoft applications so you will be
familiar with their function.
The Tool bars are movable and customizable. To move them Hover the mouse over
the extreme left margin of the tool bar, notice that you get the Four Arrows cursor.
Left click on that cursor then drag and drop the tool bar to a new location.
Each Tool bar has a name and contains the most standard icons from that group.
To add icons Hover the mouse over the extreme right margin of the tool bar, notice
that you get a tool bar options text pop up. Left click on that cursor then drag and
drop the tool bar to a new location.
Toolbars
Slide Layout
Slide Layout
The Slide Layout Pane at the left of your screen allows you make selections that
control the actual Layout of each Slide. You are presented with thumbnails of
options for Layout and Content here based on the format of the information you
wish to display on the slide.
Use the Vertical Slider bar at the right to move the selection pane up and down to
reveal all the choices and Click to select a layout. To select a layout Double Click
on the thumbnail that most resembles they style you would like to use for your slide.
The Layout you select may be applied to a Single Slide, Multiple Slides or all of your
Slides in the Slide Show based upon how you answer the selection window each
time you select a layout.
The significant differences between each layout are the Position where your Text
will be displayed on the Slide and the Type of Media that will be easily added to the
Slide.
To Create a Slide that will allow for both Text and Multimedia select from the
thumbnails in the “Text and Content Layouts” section of this pane.
Slide Layout
Slide Design
To view the Slide Design Payne click on the small black triangle to the right of the
words “Slide Layout”. This will reveal a Drop Down Menu with many new options in
it. Scan down to find the words “Slide Design” and select it. This selection will
change the Payne in the right margin of your screen to the Slide Design Menu.
Again, you will see thumbnails that represent the many Design Templates you have
to select from for the Visual Design of your Slides. Use the Vertical Slider to view all
the varied choices you have. Simply Click to select a design.
The Design Layout you select may be applied to a Single Slide, Multiple Slides or all
of your Slides in the Slide Show based upon how you answer the Selection Window
each time you select a new Design Layout.
The Slide Design Payne presents you with two additional menus. Beneath the
words “Slide Design” you will find the Color Schemes and Animation Schemes
Menu icons.
The Color Schemes Menu will provide you with the ability to adjust the color of such
things as the Background, Text, graphics and other Multimedia content.
The Animation Schemes Menu will allow you to select and describe exactly how
Text and Graphic Elements enter and leave the Slide.
The Schemes you select may be applied to a Single Slide, Multiple Slides or all of
your Slides in the Slide Show based upon how you answer the Selection Window
each time you select a new Design Layout.
Slide Design
Animations
Animation Schemes are applied to Individual Slides. They may be applied to all
slides by selecting the “Apply to all Slides” button in the bottom of the Slide Design
Payne.
Custom Animations may be applied to Text and other Graphic Elements on your
Slides. To get the Custom Animations Menu return to the Slide Design menu, click
on the small black triangle to the right of the words “Slide Design”. Scan down the
list in this menu window and select Custom Animations.
With this tool you can decide exactly how elements of your Content enter and
depart from each slide. The animations can be applied to one or many slides
depending on how you apply them.
To apply a Custom Animation you must first select a Text or Graphic object to apply
the Animation to.
Simply click and swipe a text object to select it or click on a single graphic object to
select it. If you desire to select multiple graphic objects hold the “ctrl” key while you
select additional graphical objects.
In the Custom Animations Payne you will find the “Add Effect” button. Click on this
to select how your selection will make its entrance and exit from the slide. You have
control of the way the animation starts, whether it happens with or without sound
and how much time it consumes.
In doing so you will assign the order the animations will occur in. This too is
adjustable by dragging and dropping the timing events in the timing window.
Animations
Transitions
Multimedia
Customizing
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Transitions
Return to the Slide Design menu and select the small black triangle. Scan down to
select the Slide Transitions menu. This menu will allow you to control how each
individual slide is displayed in the finished version of your presentation. The default
will simply switch to each slide with no Transition.
When selecting Transitions it is often desirable to be in the Slide Sorter View as
described on the Getting Started Page. This allows you to see all the slides in
proximity to the one you are currently working on.
In the Slide Sorter View you can change the zoom factor of the slides displayed by
holding the “ctrl” key down and rolling the scroll button on your mouse. This allows
you to adjust the number of slides in the view so you may see enough of the slides
at one time to decide on slide timings.
It is advised to Save often during this process to protect your work.
Transitions are applied to only the selected Slides so if you want it to be applied to
many slides, first select the slides you want then apply the transition.
The choices you have are listed in the Slide Transition Payne. You may select a
Transition and then change your selection at any time.
You may also select exactly how the Transition is applied in terms of the Speed of
the Transition and whether or not a Sound accompanies it.
Further, you may decide to select that the Transition advance by a Click or a
specific Timing sequence.
You may Preview any Transition by clicking on the Play button in the bottom of the
pane or click the Slide Show button to see the actual Presentation view with the
Transition/s you selected. It is advised to Save often during this process to protect
your work.
Transitions
Multimedia
Customizing
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Multimedia
With the Slide Design Payne displaying the Slide Design Menu use the vertical
slider to scroll up and down to view all the choices you have for Design Content
Layouts.
Any Content Layout that shows a Graphic in its thumbnail will give you the option of
adding some for m of graphic to your slide. However specific Content Layouts will
allow you to easily insert Multimedia elements such as movies and sound tracks.
To accomplish this easily choose a Slide Layout Thumbnail that has the Multimedia
Icons in it. The Multimedia Icons can be identified by graphical representations of
the following:
an Excell Spread Sheet
an Organizational Chart
a Clip Art Item
a Photograph
a Histogram and
a Movie
Inserting Multimedia is perhaps the most exciting part of using PowerPoint.
To insert a Multimedia element into a Slide that has the appropriate Slide Design
Layout simply click on the Multimedia Icon as described above. Follow the on
screen instructions and make the appropriate decisions so that your Multimedia
element will perform as you wish.
The most impressive Multimedia element is the “Movies and Sounds” element.
This is represented by an old fashioned movie camera Icon. When you select this
icon you will be prompted to locate the “clip” in the Media Clip Viewer. If your clip is
not there use the “Import” button in the lower left of this pop up window to navigate
to the location of the Sound or Movie file you would like to Import.
Both Sounds and Movies may be formatted to Play Automatically or upon an event
such as a “Click” of the mouse or even after a Timing event. Movies can be
formatted to play within the window of your Slide or in a New Window that it creates
when the Movie is called upon.
Multimedia
Customizing
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Customizing
Skilled users of PowerPoint will find it completely Customizable. Every Command
and Control can be Customized to the extent that they can be changed or modified
by the user.
There are 4 general ways this is accomplished.
1.
2.
3.
4.
Using the Pull Down Menus.
Using the Mouse.
Using the Vertical Pane's at the Left and Right of the Screen.
Using the Toolbars and Customizing them.
In the preceding pages we have already defined how to use the Pull Down Menus
and the Vertical Pane's at the Left and Right of the Screen. What remains amounts
to the more efficient use of tools and time as you work.
To use the Mouse to customize objects and their properties simply Hover the mouse
over an object or text group in the frame of your Slide. A Left Click will Select the
item and a Right Click will cause a new Pop-up Window of additional properties to
appear. Select the property you wish to Customize from the list and follow the on
screen instructions.
Using the toolbars is as simple as clicking on an Icon. Each Toolbar is a collection
of Icons that have something in common and are so grouped. Each Icon on each
Toolbar evokes a specific function within that group of tools. The toolbars are too
numerous to list but include the following most useful ones:
Standard
Formatting
Drawing
Task Payne
The most efficient user will want to learn to Customize the Toolbars. In doing this
you can select and place the most often used function icons precisely where you
like them on any Toolbar. This is accomplished by Hovering the Mouse over the
extreme right end of any Toolbar. You will get a pop-up that displays the words:
Toolbar Options. Click the “Tool Bar Options, then Hover the Mouse over “Add
Remove Buttons” and then “Customize”.
In the Customize window select any function from the Toolbars, Commands or
Options Tab and then scroll to find the desired Icon. Simply click and Drag the Icon
to any Toolbar and to any Location on the Toolbar then Drop it into place.
Customizing
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Pack-n-Go
This Feature has been replaced in Office 2003 with the Package for CD feature
found in the File Drop Down Menu.
It is designed to give the user the ability to collect all the necessary files that a
rather large presentation might require and collect them all into a efficiently packed
single file that will play on any computer. It preserves all links and other special
formats like timings and custom animations.
It is a good Idea to create a single destination file and collect all supporting file in
this location as you build you presentation. In the end the packing process will be
made easier buy the fact that all (or most) of the supporting files are in this single
location.
The Package for CD feature allows you to copy one or more presentations along
with supporting files onto a CD. The Microsoft Office PowerPoint Viewer is included
by default on the CD and will run the packaged presentations on another computer
even if PowerPoint is not installed.
If you package a Web presentation, it is copied as a Microsoft PowerPoint (.ppt) file
rather than as a Web (.mht) file. Only .mht files that are generated by PowerPoint
are converted to .ppt format. Standard .mht files that PowerPoint doesn't generate
remain .mht files.
If you choose to embed Information contained in a source file and inserted into a
destination file, once embedded, the object becomes part of the destination file.
Changes you make to the embedded object are reflected in the destination file.
Keep in mind that PowerPoint cannot embed TrueType fonts that have built-in
copyright restrictions. Make sure that you preview your presentation before you
show it to see whether you have all the fonts that you want.
If any of the files change after you have copied them to the CD, you must
repackage all of the files to a new CD.
Congratulations, you are now ready to create an exciting new presentation.
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