Transcript Slide 1

36th Annual General Meeting
17th May 2010
SBS Events Centre
Timaru
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Agenda
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Welcome
Chairman; Bill Taylor , Executive Committee
Apologies
Appointment of Scrutineers
Notification of Obituaries
Further Items of General Business
Confirmation of Agenda
2
Apologies
Branch Chairmen
• Ken Ferguson, Warwick Gregory, Rex Cowley,
Richard Broughton, Ian Bristow , Richard Denley
Life members
• Jenny Pinney, Jeff Pearse, Mike Pattison
3
Apologies
Members
David Stevens, Ross & Sally Stevens, Barry Cuttance,
John & Mary Cusdin, Noel Beatson, Mandy Bell,
Dianne Bristow
9 members represented by proxies
Moved “That the apologies as notified be accepted”
Moved
Seconded
4
Appointment of Scrutineers
• That Phil Stewart, Jackie Bedford & Paul
Lampp be appointed as Scrutineers for
the 35th AGM of the NZDFA,
19th May 2010
Moved
Seconded
5
Obituaries
John Jackson, SCNO
Jim Butt, Marlborough
Mike Jones, Ian Millar, Taranaki
6
Minutes
• Confirmation of the Minutes of the 34th
Annual General meeting of the NZDFA ,
held at the Travelodge Hotel, Palmerston
North, Wednesday 27th May 2009, at
2.30pm
Circulated in the Annual Report 2009/10, printed in Deer
Industry News 41 April 2010, page 3-6
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Matters arising.
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Minutes approval
Moved
“That the Minutes of the 34th Annual
General meeting of the NZDFA , held at
the Travelodge Hotel, Palmerston North ,
Wednesday 27th May 2009 be accepted as
a true and accurate record”
“subject to the corrections and
modifications as noted” ..
Seconded
8
Chairman’s Report
Bill Taylor
Circulated in the Annual Report 2009/10
• Printed in Deer Industry News 41 April 2010
(page 7 & 8 of the Annual Report)
Moved “ That the Chairman’s report of 2010
be adopted”
Moved Bill Taylor
Seconded
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Financial report
Sandra Windley
Circulated in the Annual Report 2010/11,
• Printed in Deer Industry News 47 April 2011, (page 8-14)
as an audited review of the accounts for the year to
March 31st 2011
Statement of Financial Performance for the Year Ending
31st March 2011
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Financial
Performance
2011
$
Income
Expenditure
101,874
100,793
2010
$
99,732
95,927
Operating Surplus before Tax
1,081
3,805
Taxation
2,570
1,679
(1,489)
2,126
Operating (Deficit)/Surplus after Tax
11
Main Factors
Decrease in subscriptions of 6%
Contribution to JRG2 of $10,000
Savings in expenditure, particularly travel
and accommodation
12
Income
10/11
Actual
Subscriptions
Interest income
Sundry income
Total Income
Subscription Income
10/11
Budget
09/10
Actual
$
95,246
6628
0
$
101,756
6,000
0
$
92,457
7,225
50
101,874
107,756
99,732
- 1546 members
- 6% below budget membership of 1650
- 10/11 sub increase from $55 to $61.67
13
Expenditure
Audit Fees
Conference Fees
DEEResearch Directors Fees
Election Costs
General office
10/11
10/11
Actual
Budget
2,620
2,500
(795)
2,000
4,000
5,917
208
4,000
6,000
300
Honoraria
Insurance
27,000
2,000
27,000
2,000
Legal Fees
1,584
1,000
10,000
0
Nationally Funded Projects
14
Expenditure cont.
10/11
Actual
6,344
1,581
10/11
Budget
4,000
3,150
Printing & Stationary
Promotions/Awards
Publications
2,173
1,191
5,576
5,500
1,500
6,500
Returning Officer Fee (SAP Process)
Telecommunications
0
1,812
250
2,750
29,582
40,000
Postage
PR Support
Travel and Accommodation
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Main Features
• Strong conference sponsorship resulted in
$795 profit
• Honoraria maintained at same level as
previous year
• Payment to JRG2 made out of Income not
reserves fund ( $10K)
• 26% saving in travel expenses
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Main Features (cont.)
• More teleconference telecommunications
• SAP expenses up on budget
• Taxation liability now exists ~$2,500pa
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Financial Position
As at
31 March 2011
31 March 2010
Current Assets
$
$
Short Term Bank Deposits
116,925
116,298
2,916
4,182
440
914
120,280
121,394
6,724
6,349
113,556
115,045
115,045
112,919
(1,489)
2,216
113,556
115,045
Accounts Receivable
Residents Withholding Tax
Current Liabilities
Accounts Payable
Net Current Assets representing Net Equity
Net Equity Comprises:
Opening Balance
Result for the period
Total Equity
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Accounts 2010/11
Motion 1. “That the Audited NZDFA financial
statements and accounts for the year
ending 31st March 2011 be received and
approved.
Moved/Seconded Earle Wells, Edmund
Noonan
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Budget 2011/12
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Budget 2011/12 Income
2010/11
Actual
$
Subscriptions
Interest/Sundry
Total Income
Operating Surplus (pre tax)
Taxation Liability
Deficit/Surplus after Tax
201/12
Budget
$
2010/11
Budget
$
95,246
6628
101,756
6,000
101,756
6,000
101,874
107,756
107,756
1,081
2,570
1,306
1,300
1,306
1,300
(1,489)
0
0
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Budget 2011/2012
Expenditure
2011/12
Actual
10/11
Budget
Audit Fees
2,500
2,620
Conference Fees
2,000
(795)
DEEResearch Directors Fees
4,000
4,000
Election Costs
6,000
5,917
General office
300
208
Honoraria
27,000
27,000
Insurance
2,000
2,000
Legal Fees
1,000
1,584
0
10,000
4,000
3,168
Nationally Funded Projects
Postage
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Expenditure cont.
2011/12
Budget
2010/11
Actual
PR Support
3,150
1,581
Printing & Stationary
5,500
2,173
Promotions/Awards
1,500
1,191
Publications
6,500
5,576
250
0
2,750
1,812
37,000
29,582
106,450
100,793
1,306
1,081
Returning Officer Fees (SAP Process)
Telecommunications
Travel and Accommodation
Total
Operating Surplus pre tax
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Budget features
• Subscriptions at same level as 2010/11
year, with slight increase due to 2.5%
increase in GST.
• 1,650 members (unchanged) (1,546 -10/11)
• Expenditure maintained at 10/11 levels
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Honoraria
Motion 3.
“That the Executive Committee honoraria for
the 2010/11 financial year be set be fixed
at $9000 for the elected Chairman, and
$6000 for each other Executive Committee
member.”
Moved Mike McCormick
Seconded
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Appointment of Auditors
Motion 4.
“That Deloitte be appointed as NZDFA
auditors for the ensuing year, 2011/12”
Moved/Seconded Earle Wells/Edmund
Noonan
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Formal Financial motions
Motion 2. “That the NZDFA budget of expenditure for the
year ending 31st March 2O12 be approved”
Moved/Seconded: Earle Wells/Edmund Noonan
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Break even target
Subscriptions set at current level of $86.67 plus GST ($99.67)
1650 subscriptions target
Capitation maintained at current level of $25 plus GST ($28.75)
Equivalent costs to 2010/11
Reserves aimed to maintain a minimum $100k
Audit fees confirmed as $2.5k plus GST on a quote from
Deloitte
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National Constitution NZDFA
Amendments 2010
None notified
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Executive Committee NZDFA
Remits 2010
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AGM Remits
Remit 1: NZDFA Executive Committee:
Sector Funding share basis for the
proposed next NPMS
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Sector Funding
That NZDFA fully supports DINZ and the deer
industry’s stance on the industry sector
(dairy, beef and deer) funding.
NZDFA agrees that the funding share basis for
the NPMS should be calculated based on
individual sectors share of Farm Gate
Returns*.
We request that this occur now rather than
simply continuing with existing funding
shares
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* (as defined by funding formula share
described by the 2004 NPMS Board of
Inquiry and confirmed in the
commissioned report (Martin Jenkins)
2009 as part of the DINZ/DFA NPMS 2009
submission to MAF).
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• The current NPMS sector funding share split is a
negotiated (good) faith agreement between the
parties.
• It does not incorporate the sector share based
funding formula recommended by the 2004
NPMS Board of Inquiry.
• Current sector negotiations based on a
continuation of the existing settlement
disadvantages the deer industry whose share is
4.7% of industry vector control costs.
• Applying a formula based on Farm Gate Returns
results in a deer industry contribution of 3.1%.
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Position key points
• The deer industry notes an agreement by
the AHB Members’ Committee that the
deer industry is bearing a disproportionate
share of costs.
• They have agreed that a reduction of
$400K in deer share be recommended but
that this is met by an equivalent reduction
in the programme output, rather than a
higher dairy or beef sector contribution.
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Position Key points
NZDFA believes the full programme as
proposed is warranted and that the
defined funding formula across the sectors
should be applied to industry sector
contributions and remain the basis of
funding agreements for this new strategy
and its 5 yearly reviews
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NZDFA Branch Remits 2009
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Remit 2.SCNO Canterbury
NAIT Tagging Regulations
““That
NZDFA requests NAIT to urgently
review its RFID tagging specifications
& requirements for use in farmed deer
to ensure they accommodate the
industry’s common, well-established
on farm deer identification and tag
management practices”.”
Moved,
Seconded
37
Remit 3. SCNO
Rationalization of development
of NAIT and AHB databases
and ID Systems
That NZDFA supports the development of a
new animal identification and traceability
model combining NAIT and AHB as a single
identification administration and operational
body.
This will eliminate duplication of databases,
tagging and recording systems and increase
efficiency and substantially reduce cost.”
Moved
Seconded
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General Business
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General business
• Deer Industry New Zealand Board Candidates
address
– Collier Isaacs
– Andy Macfarlane
– Keith Neylon
• Notification of Selection and Appointments Panel
appointments
• Confirmation of Officers of the NZDFA Executive
Committee Appointments
• Any other Business
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Selection and Appointments
Panel
•
•
•
•
David Stevens (Southland))
Mark Hawkins (SCNO) (Appointed unopposed
Ponty von Dadelszen (Hawkes Bay)
To be advised
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NZDFA Executive Structure
2010/11
Executive Committee
• Bill Taylor Southland
• Wilton Turner Central Regions,
• NI Executive Committee TBA
• SI Executive Committee TBA
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