Transcript PMI PowerPoint Template Maximum 2 Lines, Arial 28pt bold

English Winter Camp 2012
Project Plan
Marcin Kosidłowski
January 2012
1
EWC 2012 Steering Commitee
Role
Name
Sponsor
Małgorzata Kusyk
Program Manager
Małgorzata Kusyk
Project Manager
Marcin Kosidłowski
Marketing
Anna Erdmańska
Project Finance
Rafał Komorowski
EWC 2012 Project Plan
2
EWC 2011 Project Team
Role
Name
Project Manager
Marcin Kosidłowski
Assistant Project Manager
Mariusz Wcisło
Logistics
Mariusz Wcisło, Dorota Kawalec,
Agnieszka Leszczyńska
Communication
Katarzyna Rymko, Anna Ślązak,
Piotr Stanek, Marcin Konkel
Program
Marcin Targowski, Ola Skowron,
Agnieszka Leszczyńska, Małgorzata
Kusyk
VIPS
Katarzyna Karnaszewska, Paulina
Godlewska,
EWC 2012 Project Plan
3
Project Purpose / Executive Summary
• English Camp is a charity program that has been organized
annually by PMI Gdansk Branch since 2004.
• The main goal of the program is to give the kids from the
orphanages, foster & poor families a chance to participate in
winter & summer English courses.
• Apart from the participation in the language course kids have a
chance to take part in the attractive motivating program.
• Furthermore, the participants are presented to the new learning
& memorizing techniques to support studying in general.
EWC 2012 Project Plan
4
Project Objectives
• PMI promotion
• English language skills development of the
participants
• Motivate children to study & work on selfdevelopment and show that hard work pays off
• Project Management training for volunteers
supporting the project
EWC 2012 Project Plan
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Project Scope/ Deliverables
In scope:
• a 2-week camp (29Jan -12 Feb12)
• 30-34 kids (3 groups). Max 30% kids from previous editions
• English Course (3 English teachers; 3 hours 5 days a week;
course program based on Longman’s materials)
• Additional activities
• Trip for best kids
• Post camp meeting
Out of scope:
• English lessons during the school year
• Additional activities during the school year
EWC 2012 Project Plan
6
Delivery milestones
Milestone
Date
Owner
1
Project Charter sign off
30/11/11
Małgorzata Kusyk
2
Project Management Plan
31/12/11
Marcin Kosidłowski
3
The Acomodation/Place agreement sign off
31/12/11
Małgorzata Kusyk
4
Kids selection
31/12/11
Małgorzata Kusyk
5
Find teachers and caretakers
11/01/12
Małgorzata Kusyk
6
Contact with Kuratorium
09/01/12
Małgorzata Kusyk
7
Find partners/sponsors/cooperants
27/01/12
Małgorzata Kusyk
8
Find and make contacts with media / patrons
25/01/12
Comm Team – Katarzyna Rymko
9
Find and make contacts with VIPs
20/01/12
K.Karnaszewka
10
Meeting with teachers/caretakers
15/01/12
Marcin Kosidłowski
11
Define and agree English Lessons program
15/01/12
Marcin Kosidłowski
12
Contact and ask for materials with Longman
15/01/12
Małgorzata Kusyk
13
Organize transportation / insurance/additional materials
20/01/12
Logistics- Mariusz Wcisło
14
Define and sign off Activities Program
20/01/12
Marcin Targowski
15
Prepare post camp meeting
Marcin Kosidłowski
16
EWC 2012 Project Plan
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Key Risks
Description
Impact/L
ikelihood
Proba
bility
NO BUDGET /
BRAK BUDZETU
H
D
M
S
OVER
BUDGET/PRZEKR
OCZENIE
BUDZETU
H
H
D
D
LACK OF
INTEREST FROM
MEDIA/ BRAK
ZAINTERESOWAN
IA ZE STRONY
MEDIÓW
M
M
Ś
Ś
PROJECT
MANAGER –
ANAIVABLE
H
M
D
Ś
MISSCOMMUNICA
TION/
NIEPOROZUMIENI
A
H
D
H
D
EWC 2012 Project Plan
Action(s)
Reduced number of kids -Find sponsors
Reduced scope of the
- Aggressive promotion
program
-Fundraising campaign
-Reduce scope / stick to English
- Media support / Patronage support to find more
sponsors
Lack of funds
-find additional sponsors/ fundraising campaign
Reduced scope of the
- spending approval process
program
-plan & control the expenses
- use the possibility to spent less if possible
- plan contingency for unforeseen expenses
- prioritize the activities / keep it simple
Owner(s)
Fundraising
team/
PM/Communicati
on team
Fundraising
Team/ Project
Manager/
Finance
coordinator
Communication/
- personal visit in headquarters
-- pay article in newspaper, call to local newspaper PM
- large event program reached by TV stars – catches
medias eye
- get patronage
- keep the contact with organizations engaged in last
editions; look for people via networking ways
Problems with taking
- appointing a person to the vice-project (co-project) PMI GB Board/
decisions and integrating manager role & defining his/her responsibilities and PM
whole project team.
authorities
Coordination of the
- delegate task for the period of availability
project
- take care about PM
Communication
-Create a good Communication Plan –means of
Team/PM
comm/owners/ comm requirements/ expectations
- Assign key contacts in work steams
- Reinforce message/ always ask if doubts
- Talk with project members/ Listen to people
Low interest from
sponsors and potential
cooperators side.
8
Budget
• 45000 – 50000 in general
• 29000 – accomodation
• 7500 – salaries
• 2600 – transport + insurance
• 3000 – program activities, awards, materials for classes
• 500 – reserve – if needed
EWC 2012 Project Plan
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Project Communication
Means of Reporting
Frequency
Project
Progress
Issues/
Risks
Escalations/
Decisions
Quality
Updates
Project Meetings
Weekly
Yes
Yes
Yes
Yes
Status /Progress Reports
Weekly
Yes
Yes
Yes
Yes
Project Newsletter
Bi-weekly
Yes
Project Documentation
Issued in
Planning then
under Change
Control
PMI Website - Risk Register
Ongoing
EWC 2012 Project Plan
Yes
10
Project status
Activity/Action
Presentation Title
Status (Done/
Ongoing/Priority)
Deadline
Owner
11