Transcript Slide 1

SHPE Jr.
Chapters
2014-2015
SHPE FOUNDATION
OVERVIEW
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SHPE’s Mission and Vision
SHPE's vision is a world where Hispanics are highly
valued and influential as the leading innovators,
scientists, mathematicians and engineers.
Mission: SHPE changes lives by empowering the
Hispanic community to realize its fullest potential and to
impact the world through STEM awareness, access,
support and development.
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SHPE Chapters and Member Counts
Chapters*
266 Student Chapters
85 Professional Chapters*
Total SHPE Chapters: 351
Regions*
Region 1 – 1,067 Members
Region 2 – 1,400 Members
Region 3 – 473 Members
Region 4 – 2,598 Members
Region 5 – 1,524 Members
Region 6 – 1,280 Members
Region 7 – 1,718 Members
*As of July 2014
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SHPE Foundation Board of Directors
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Miguel Alemany, Board Chair, P&G
Dr. Emir Macari, Treasurer, Cal State University Sacramento
Barry Cordero, Medtronic
Diana Gomez, P.E., California High-Speed Rail Authority
Adalio Sanchez, IBM
Rosendo Cruz, Exxon Mobil
Rod Garcia (Founding Father), Century Diversified, Inc.
Steven Castillo, Sandia National Laboratories
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What is a SHPE Jr. Chapter?
• Formal level of membership for pre-college students
• Coordinated by SHPE Professional and Student
Chapters to provide ongoing curriculum and
mentorship
• Current Funding Sources:
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Naval Sea Systems Command (NAVSEA)
Naval Air Systems Command (NAVAIR)
SHPE Foundation & Industrial PartnerSHPE
Becky Launder |
A+B Marketing Solutions |
Fall 2014
How to Establish a SHPE Jr. Chapter?
Identify & Connect
with targeted High
School
Submit
Proposal
Surveys
Submit Charter
Application
Items
Confirm Advisor
and
Representative
Implement
Activities/
Report
Receive
Approval
Elect SHPE Jr.
Chapter
Executive Board
Recruit
members
Submit
Participation
Agreement
How to Complete SHPE Jr.
Chapter Charter?
1. SHPE Jr. Chapter Charter Application
• Including budget and calendar of events
2. Sponsor Letter from Hosting SHPE Chapter
3. SHPE Jr. Chapter Bylaws
4. 10 Membership Application Forms
• Photographic Consent and Release Form
• Liability Release, Parent Permission and
Emergency Contact Form
How to Sustain a SHPE Jr. Chapter?
Re-connect with targeted
High School
Surveys
Submit Proposal
Implement
Activities/ Report
Approval
Submit Updated
SHPE Jr Chapter
Information
Elect SHPE Jr.
Chapter Executive
Board
Submit Participation
Agreement
Recruit
members
Roles & Responsibilities
SHPE Jr.
Chapter
Members
SHPE Professional
or Student Chapter
SHPE Chapter
Representative
SHPE Jr.
Chapter
Executive
Board
SHPE Jr.
Chapter
Advisor
SHPE
Foundation
School
Administration
Role of the SHPE Foundation
• SHPE Jr. Chapter curriculum every month
 STEM activities
 College preparation
 Soft skills training
• Webinar Trainings to implement curriculum
• Logistical Support
 Sample Communications
 Support for Charter Completion
• SHPE Jr. Chapter Recognition
• Communicate with funding sources
• Oversee funding for SHPE Chapters
Funding for SHPE & SHPE Jr. Chapters
Start- Up Funds
Representative Stipends
Advisor Stipends
Up to $200
Up to $200
Up to $300
• 1st Disbursement
• Participation
Agreement
• 1st Disbursement
• Participation
Agreement
• Membership Forms
• 1st Disbursement
• Participation
Agreement
• Membership Forms
• 2nd Disbursement
• Acknowledgement of
Funds
• Receipts for $100
• At least 3 monthly
reports
• 2nd Disbursement
• Charter/Forms
• Acknowledgement of
Funds from 1st
Disbursement
• At least 4 monthly
reports
• Evaluations (surveys)
• 2nd Disbursement
• Charter/Forms
• Acknowledgement of
Funds from 1st
Disbursement
• At least 4 monthly
reports
• Evaluations (surveys)
Funding (Cont.)
• Submit required items to receive disbursement
• Follow allowable cost guidelines
• Ideas for purchases
 Materials for activities, food for meetings, transportation for university
tours
• Receipts must be provided to SHPE Foundation no later than March 15,
2014
• Advisor and Representative Stipends are to compensate for time and
expenses serving in these high responsibility roles (i.e – gas mileage,
cell phone costs, etc.).
Funding (Cont.)
Allowable Expenses
 Food for attendees and volunteers
during the event (must be
reasonable – i.e. pizza, sandwiches,
cookies)
Note – tips are not reimbursed
 Rental of facilities
 Rental of equipment
 Materials for activities
 Transportation costs for SHPE Jr.
Chapter members for
university/corporate tours
Note – tips are not reimbursed
 Incentives for SHPE Jr. Chapter
Participation (value must not exceed
$25 for each item)
Approved incentives:
 Backpacks, tote bags, duffel bags,
equipment bags
 Padfolios
 Pens
 Stationary
 Notebooks, binders, and folders
 Planners
 Cube pads/Post-its
 USB Flash Drives
 Calculators
 Gift Cards
Funding (Cont.)
Unallowable Expenses
 Costs of entertainment
(including amusement,
 Promotional materials for SHPE
diversion, and social activities
or SHPE Chapters. Note –
and any costs directly associated
promotional materials specific to
with said activities)
SHPE Jr. Chapter are allowable.
 Clothing (T-shirts, hoodies, etc.)  Shipping Costs of materials
 Any form of tip or gratuity
(Exception – if purchasing
 Volunteer compensation
materials online, online shipping
 Unreasonable incentives (value
and handling costs are approved)
exceeds $25 each). Please refer
to the list of allowable expenses.
SHPE Jr. Chapter Activities
Required Activities
• Monthly meetings / mentoring and tutoring
• During academic year following topics must be covered: STEM
activities, college preparation, soft skills training
• FAFSA Training Workshop
• University Tour
Suggested Activities
• Industry tour
• Noche de Ciencias
• Participate in local science fairs / competitions
Webinar Schedule
Date
October 2014
October 2014
November 2014
December 2014
January 2015
February 2015
March 2015
April 2015
Content
October Activities
November Activities
December Activities
January Activities
February Activities
March Activities
April Activities
May Activities
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SHPE Jr. Monthly Highlights
Each hosting SHPE University or Professional Chapter is required to
submit monthly highlights on the 10th of every month.
Purpose of Highlights:
• Record chapter activities
• Provide feedback to the SHPE Jr. Chapter & SHPE Foundation to conduct
better activities
• Demonstrate to sponsors how their support is being utilized
• Provide an opportunity for SHPE Jr. Chapters to showcase accomplishments
• Opportunity to be featured in the SHPE Jr. Chapter Newsletter
Note: Failure to submit complete reports will preclude the hosting SHPE Professional and University
Chapter from being able to apply for or receive funding from the SHPE Foundation or SHPE, Inc.
Reminders
• Participation agreement must be submitted to be eligible for
first disbursement
• Confirm SHPE Jr. Chapter Advisor and Representative
• If any information has changed since proposal submission
please inform the SHPE Foundation
All SHPE Jr. Chapter Resources are located on the page below:
http://www.shpefoundation.org/shpejr/resources-shpejr/
Contact Us
SHPE Foundation
1765 Duke St.
Alexandria, VA 22314
[email protected]
703-647-2122