Transcript Document

Layout H/R agenda for the 2 ½ days
Confirm our 2013/2014 programming and support
activity
Review what customers are using and briefly highlight
those successes and challenges (more detail in
specific sessions)
Highlight our best accomplishments for this past year
Talk about top customer concerns
Statement for 2014/2015 goals
Smartfind/AESOP – optional Third Party Sub Call
 ALSO: Thursday Roundtable 8:30am – 11ish. Customer opportunity to
network and review/prioritize our inlist! **Moderator?
Last EMS Core Release August 2013:
 450+ enhancements, 37 new features
… Previous Year 340+ enhancement
… Previous Year 46 new features
EMS Web Releases May 2013 - April 2014
88+ Web Employee Connect enhancements
… Previous Year 73+ enhancements
145+ Web Admin Connect enhancements
… Previous Year 135+ enhancements
15+ Web Job Connect enhancements .. No o/s item list
… Previous Year 20+ enhancements
7 H/R Webinars (Release, customer requested)
100+ Forum Updates (lots more than last year)
11+ Online Videos … a Great Resource!
All webinars are recorded and available online
How to do employee letters (webinar version) .. NEW
** In Thursday Priority Session – confirm what webinars
we should be offering in the next series!
EC
2013 +
963
808
655
715
88.5
+60
DELTA
2642
2401
1474
1732
72.1
+258
SD23
3254
3045
1633
**
**
**
974
784
746
783
99.9
+37
1599
1505
1430
1471
97.7
+41
SDML
581
540
505
520
96.3
+15
TMSD
376
270
227
230
85.2
+3
PLPSD
811
589
515
523
88.8
+8
SOAKS
2449
2054
1798
1810
88.1
+12
RETSD
3385
3067
2169
2178
71.0
+9
WSD
8012
7085
5459
5352
75.5
-107
943
650
415
527
81.1
+112
HSD
1472
1317
715
1097
83.3
+382
LSSD
1276
988
N/A
924
93.5
EMSTAT=Y
SD72
FMPSD
BSD
ISD
EC Signon >
01/01/13
EC
2014 +
%
#EMPS
PAID
MAR/14
#EMPS
ELIGIBLE
EC Signon >
01/01/14
EC2014/
Paid
EC
2013 vs.
2014
Notes
HUGE E/C Use
Improvement
** MORE MORE!
Uses Active
Directory
New to CIMS
DOCUMENT STORAGE
** Getting Exciting!
#EMPS
PAID
MAR/14
Avg
Docs/
Empe
Viewed
ALL
%
808
8.2
1000
212
2286
6617
+1553
3629
55
DELTA
2401
7.3
3207
0
4919
17418
+5561
5255
30
SD23
3045
6.2
3851
2
212
18743
+3906
15340
82
784
45.5
960
9773
21218
35640
+7964
28687
80
1505
31.0
1945
2388
32708
46681
+12325
18802
40
SDML
540
25.5
750
4218
5839
13788
+4918
6196
45
TMSD
270
16.6
373
448
2577
4475
+1619
1275
28
PLPSD
589
18.7
701
1335
7535
10996
+4376
4962
45
S OAKS
2054
18.5
2971
2938
22542
37928
+14299
18934
50
RETSD
3067
16.7
3892
1046
16024
51361
+10357
14153
28
WSD
7085
14.7
9278
4112
55421
103818
+23898
48468
47
650
1.7
831
0
297
1128
+1123
732
65
1317
6.3
1681
1765
4830
8280
+8279
3328
40
988
1.5
1262
0
262
1524
+1524
1207
79
EIS.556
SD72
FMPSD
BSD
ISD
HSD
LSSD
T4
2013
PAY
ALL
Not T4
H/R
Total
ALL
Images
ALL
Images
2013
Vs.
2014
Notes
MostlyT4s
Incredible!!
MostlyT4s
This is what is defined for Employees in EC
PAY.324
Emerg
ency
Abse
nce
Work
Shop
Job
Post
Benef
Deduc
Pre
Tim
L(32)
L
Be
nef
Lev
Reqs
FMS
Chqs
Y
Sub
Cas
Pay
roll
Direc
tory
Pass
word
Eval
uate
PD
Cert
L
L
L
Y
L
L
L
L
L
Y
L
L
L
*AD
L
SD72
Y
L
Y
DELTA
Y
L
Y
Y
SD23
Y
L
Y
Y
L
L
Y
L
FMPSD
Y
L
Y
Y
L
L
Y
L
Y
L
L
Y
L
BSD
Y
L
Y
Y
Y
L
Y
L
L
Y
Y
TMSD
Y
L
Y
L
Y
L
SDML
Y
L
Y
Y
L(30)
Y
L
Y
L
L
Y
Y
PLPSD
Y
L
Y
Y
L(0)
Y
L
Y
L
L
Y
L
RETSD
Y
L
Y
Y
L
L
L
Y
S OAKS
Y
L
Y
Y
L(26)
Y
L
WSD
Y
L
Y
Y
L(14)
ISD
Y
L
HSD
Y
L
Y
LSSD
Y
L
Y
L (0)
L
L
L(62)
L
Y
L
L(30)
L
L
Y
L
L
Y
Y
L
L
Y
L
L
Y
L
L
Y
L
L
Y
Y
L
Y
L
L
Y
Y
L
Y
L
L
Y
L
Y
L
Address/timeline the yellow highlights or
are they really N/A for your district and why?!
Letters
Leaves
Online
Apply
Workshop
YES
PRO.300
F11
E-folders
YES
YES
YES
Bulletin Board
YES
DELTA
YES
SD23
YES
YES
FMPSD
YES
YES
YES
YES
YES
YES
YES
BSD
YES
YES
YES
YES
YES
YES
YES
TMSD
YES
YES
YES
YES
SDML
YES
YES
YES
YES
YES
YES
YES
YES
YES
PLPSD
YES
YES
YES
YES
YES
YES
YES
YES
YES
RETSD
YES
YES
Limited
YES
YES
YES
S OAKS
YES
YES
Limited
YES
YES
YES
YES
YES
YES
WSD
YES
YES
YES
YES
YES
YES
YES
YES
ISD
Starting
YES
YES
HSD
YES
YES
YES
LSSD
YES
YES
YES
YES
YES
Web
Forms
SD72
YES
YES
Position
Control
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
 Employee Connect enhancements – cosmetic and feature
(bulletin board, webform, staff directory) .. Get employees
including Sub/Casuals to engage/participate in the staff
portal!
 Online Leaves – constant enhancement to every level (EC
entry, AC approval, AC view, integration to Sub, reporting)
 Workshops & District Calendar – constant enhancements
so districts will utilize it and reduce use of all other
workshop S/W and calendars
 Staff Allocation and position control … Visually see and
participate in your staff & their allocation
 Adding HUGE amount of automated nightly jobs (email
approvers, create EC userids, email job subscribers, autobuild sub records, …)
 Security/Audit: In CIMS we know who changed
what/when. Now in EC,AC we know when they signed in,
what screen they went into, what documents they viewed.
KEY: This will confirm our online/efile credibility!
 Re-working customer codes .. Reduce Job Codes, Re-do
position codes, re-do leave codes, re-do absence codes ..
AND all the history .. Crazy amount of dangerous work on
our part .. But necessary! Topic for forum – what is your
thought on us taking away ‘A’dd / ‘D’elete to key
codes???
 Integration to New SmartFind and New AESOP Sub Call
S/W .. No easy task and VERY custom per customer
 Integration to Active Directory, SmarterU, Synrevoice …
goal is to reduce administration effort
 New Staff.csv placed in /cimsinfo/staff.csv .. Use with Synrevoice & SmarterU
 Uses same F11 logic as nightly job to get all current staff (not casuals unless you have them
F11ed) … Disregards anyone with a NOSYN category
 Synrevoice: Districts use it mainly for school closures (Interlake, Hanover)
 SmarterU: Download of employees for online course software (Winnipeg)
 Implement H/R and Payroll Hanover, Lord Selkirk, Interlake
 Significant Payroll re-training (SD23, Interlake, Northern
College, Brandon, Hanover)
Nighly Jobs happening automatically
EMS
AUT002
AUT150
AUT30
4
SD72
AUT316
AUT320
AUT321
Yes
DELTA
Yes
SD23
Yes
SD83
AUT331
PAY814
PAY815
Yes
Yes
Yes
Yes
Yes
N/A
Yes +
Yes
Yes
Yes
Yes
FMPSD
Yes
Yes
Yes
Yes
Yes
SDML
Yes
Yes
Yes
Yes
Yes
BSD
Yes
Yes
Yes
Yes
Yes +
TMSD
Yes
PLPSD
Yes
S OAKS
Yes
RETSD
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
ISD
LSSD
Build Sub
Recs from
Leaves
Build Distr
lists for
Outlook
Email Job
Subscriber
re
postings
Email admin
about
unappr
leaves
Yes
Yes
Yes
WSD
HSD
Yes
PAY904
Build
wshop file
Email
unappr
wshops
Yes
Build
emp file
Load emp
email addr
 Use Of Sector is REALLY IMPORTANT many things (including limit workshop to
location/Sector on in PAY.328 Maintain Web forms, email) ..define in EIS.127
 Review PRO.100 & NEW PRO.101 Admin Connect USERIDs by Emp
 New option to assign userids to a specific employee number. For use when PRO.100 is
too generic, i.e. you want to assign a userid to teacher
 PRO.300 H/R Position Information
 Upper/Lower case ADDL TITLE field .. Use of Title & Position and Subtype
 Indicate REPORTS TO information on right side IF PRO.200 exists, else show
certificate and endorsement information as before
 Disallow WORK LOCATION and LOCATION to be the same. No need to specify
it both places if they are the same, only use if different. i.e. works in
Maintenance at a specific school
 NEW PAY.497 (Emps missing required documents .. Add to Adminconnect so
Admin can help ensure employees hand stuff in
 District Calendar
 Customer use of Leaves, Job Postings, Workshops
 Implement/Enhance the New Hire Application
 Mobile App for employees to book their urgent leave
 Mobile App for Administrators to approve leaves
 Begin thinking about an online Sub booking module .. But
need everyone doing leaves first
**Think about these focus points when you meet for forum