Transcript Talent: Updated Compass Resources

Assessment and Accountability Monthly Call
September 2, 2014
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Louisiana Believes
2
Welcome
Objective: These contact calls bring together LEA coordinators for the purpose of
planning for and implementing statewide assessment programs within local
education agencies.
Who: District Test Coordinators, District Technology Coordinators, and
Accountability Contacts
Topics:
1. Assessment
2. Accountability
3. Technology
Archives: http://www.louisianabelieves.com/resources/library/assessment
Louisiana Believes
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2014-15 Methods of Communication
As a direct result of feedback from LEA and school leaders following the 2014 Spring
Field test, changes have been made to methods of communication for the 2014-15
school year. Overall, leaders asked for more timely communication through
established streams and the ability to communicate in real time.
•
•
•
•
2013-14 Methods of
Communication
2014-15 Methods of Communication with Traditional
LEA’s
Newsletter
District Planning Calls
Webinars
Hands-on Trainings for
EOC and Field Test
• Newsletter
• District Planning Calls
• Monthly Assessment, Technology, and
Accountability Webinars
• Network-based Hands-on Trainings
• Network Point of Contact (Data Specialists) and
LDOE Point of Contact for scholarships and charters
• Edmodo Group
• July and January Planning Meetings
Louisiana Believes
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14-15 Scope and Sequence
Projected Call
Dates
Projected Call Topics
August 5, 2014
•
•
•
•
•
System Access
Summer Administration Results Release
Developing Skills Checklist
ACT and WorkKeys
NAEP
September 2, 2014
•
•
•
•
•
•
•
•
LAA 2 Retest
Enrollment Verification
System Access
DIBELS and DSC Deadlines
EAGLE
ACT and WorkKeys
NAEP
Technology Survey
October 7, 2014
•
•
School Letter Grades and Related Resources Release
Technology Requirements for EOC December Administration
November 4, 2014
•
•
•
EOC Fall Administration Training
ACT CEA for Retesting Seniors
ACT Applications for Accommodations
December 2, 2014
•
ACT Match/No Match Distribution
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14-15 Scope and Sequence
Projected Call Dates
Projected Call Topics
January 6, 2015
•
•
•
•
•
Pretest Workshop (LEAP series, ACT series, EOC): Key Dates, Test Administration, Test
Security, Test Accommodations, and Accountability Coding Training
Technology Requirements
Pre-Grid Roster Distribution
Data Certification: Graduation Rate
Statewide Assessment Schedule SY 15-16
February 3, 2015
•
Placement Test Materials Return
March 3, 2015
•
ACT Match/No Match Distribution
April 21, 2015
•
•
LEAP and ACT Series Spring Administration Results Release
Exceptions to the High-Stakes Testing Policy
May 5, 2015
•
•
•
LEAP Series Spring Administration Results Release
Accountability Clean-Up
End-of-Year Survey
June 2, 2015
•
Data Certification
July 7, 2015
•
•
SY 14-15 Planning
Planning Meeting
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Agenda
Assessment
LAA2 Retest
Enrollment Verification
System Access
DIBELS and DSC Deadlines
EAGLE
ACT and WorkKeys
NAEP
Act 837
Accountability
Accountability Letter Grade Release
Technology
Technology Survey
Louisiana Believes
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LAA 2 Retest
LAA2 Fall assessment administration is scheduled for October 20-24 for retesters in
grades 10-12.
• Initial orders were due to DRC by August 19th
• Initial order forms are available in the Assessment Library
• Please send in order forms immediately if not already submitted
Agenda
Assessment
LAA2 Retest
Enrollment Verification
System Access
DIBELS and DSC Deadlines
EAGLE
ACT and WorkKeys
NAEP
Act 837
Accountability
Accountability Letter Grade Release
Technology
Technology Survey
Louisiana Believes
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Online Enrollment Verification
The Data Recognition Corporation online enrollment system opens Monday,
September 22, and will remain open until Friday, October 3. By Friday, October 3,
you must have updated information and entered into the system student
enrollment numbers for all schools in your district.
Each district will log in to the online enrollment system through LEAPweb at
www.LEAPweb.org, using district user IDs and passwords. A User Manual, which
can be downloaded and printed, is available on LEAPweb.
The online enrollment system includes the following programs: LEAP, iLEAP, LAA 1,
LAA 2 (retesters only), ELDA
NOTE: Include in the grade 4 student enrollment numbers, all students placed in the grade 4
transitional program (4T).
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Directions for Online Enrollment Verification
Information entered into the online enrollment system will determine print quantities and pre-identified
student information for spring testing. Follow these steps to complete or verify enrollments for your
district.
• Confirm with School Test Coordinators program eligibility for special education and LEP students
prior to updating the online enrollment system.
• Before entering enrollment numbers, check all contact information in the Addresses tab, which
includes the names of the District Test Coordinator and backup person, shipping address,
telephone and fax numbers, and e-mail addresses. If the contact information is correct, click the
Confirm or Submit button. Contact information must be confirmed or updated before the
system will permit enrollment information to be entered. If any contact information is incorrect,
update it and click Submit.
• Enter all large-print and braille enrollment numbers for all programs. The only exceptions are no
large print or braille for LAA 1. To verify enrollments, click on the Summary tab.
• Scroll down the entire screen to verify enrollment numbers for all programs.
• Verify that the information about grades at each school is correct. If a grade is no longer at a
school, be certain to enter a “zero” for that grade.
• If you have questions regarding the placement of a student, contact Kristina Bradford at 225241-8365 or [email protected].
• If you need to add or delete a school, contact Rebecca Lamury at [email protected].
Agenda
Assessment
LAA2 Retest
Enrollment Verification
System Access
DIBELS and DSC Deadlines
EAGLE
ACT and WorkKeys
NAEP
Act 837
Accountability
Accountability Letter Grade Release
Technology
Technology Survey
Louisiana Believes
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Assessment System Access
• Continue to update assessment and accountability contacts by email from
superintendent to [email protected].
• New contacts are required to complete confidentiality forms prior to access
being granted. Forms can be accessed in the assessment library.
• District contacts with completed confidentiality forms should have received
access information by email.
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Assessment System Access
LEAPweb and LEAPdata are live again and all primary functions are restored. A
few remaining limitations and adjustments are described below.
• Within LEAPweb student-level reports, summary reports and password
documentation are not currently available. These documents are now
temporarily available in the secure FTP.
• Within LEAPweb merge screens, direct access to student history may be
limited. Student histories are still available through search history options.
• Within LEAPdata query, direct links to individual student data are disabled.
Please contact your district SIS coordinator for FTP access support.
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Agenda
Assessment
LAA2 Retest
Enrollment Verification
System Access
DIBELS and DSC Deadlines
EAGLE
ACT and WorkKeys
NAEP
Act 837
Accountability
Accountability Letter Grade Release
Technology
Technology Survey
Louisiana Believes
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DIBELS Fall Data Entry
• Fall reporting data must be entered by September 30th through the website
https://dibels.uoregon.edu.
• For assistance, contact 1-888-497-4290, [email protected], or
[email protected].
• DIBELS Next 2014-2015 assessment schedule:
DIBELS Next
Benchmark
Assessment
Collection
Fall 2014
Beginning of the
DIBELS Next
Assessment
Window
One week after LEA
start date
Length of the
DIBELS Next
Assessment
Window
Three weeks or 15
school days
Winter 2015
One week after
students return from
winter break
Three weeks or 15
school days
Spring 2015
Five weeks before
students' last day
Three weeks or 15
school days
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Timeline for
Entering Data into
the DIBELS Data
System
Within two weeks
after the
assessment period
ends
Within two weeks
after the
assessment period
ends
Within two weeks
after the
assessment period
ends
Reporting
Deadline
September 30, 2014
February 20, 2015
May 29, 2015
Developing Skills Checklist (DSC)
for Kindergarten
• All children enrolling in kindergarten for the first time must be screened by
September 30, 2014 using the Developing Skills Checklist.
• Teachers complete all sections of the DSC screen except for the
Social/Emotional section.
• Results are entered through the web site K.OnlineDSC.net and must be
entered no later than October 17, 2014.
• Child ID numbers will not be entered as part of the child demographic
information this year.
• Help-desk support is available Monday – Friday between the hours of 8:00 am
and 6:00 pm eastern time at 1-888-386-3822, Option 2.
Louisiana Believes
Developing Skills Checklist (DSC)
for Kindergarten
• Districts may either import or manually enter student and classroom data.
• Districts interested in importing student and classroom data should contact
Dean Caldwell (1-888-386-3822 ext. 1701) [email protected] or
Matt Bodenheimer (1-888-386-3822 ext. 1708)
[email protected] at Red-e Set Grow.
• If your district will be importing student records, teachers should not enroll
students in their classroom or attempt to enter DSC results prior to the
import.
• LDOE will provide data files to Red-e Set Grow this year in September and
again in October for purposes of reconciling student data between the
State’s Student Information System (SIS) and the DSC database.
• Student local id numbers will be inserted into the DSC database as part of
the reconciliation process.
Agenda
Assessment
LAA2 Retest
Enrollment Verification
System Access
DIBELS and DSC Deadlines
EAGLE
ACT and WorkKeys
NAEP
Act 837
Accountability
Accountability Letter Grade Release
Technology
Technology Survey
Louisiana Believes
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EAGLE Updates
• Archived tests are now available to administrative users and teachers through
the EAGLE system.
• Note: archived tests should be reviewed by district and school users before
administering to students. Failure to do could result in misaligned tests and missing
items.
• The EAGLE District SIS Upload function can be used by district administrators
to import teacher and student information into the system.
• Contact the EAGLE Help Desk (1-866-552-5583) with questions about the upload
process.
• LDOE is conducting quality control checks and making revisions to the EAGLE
system now through September. Users will begin to see the following changes in
late September:
• New item types and teacher resources
• Search functionality with filters
• Training resources and materials
Louisiana Believes
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Agenda
Assessment
LAA2 Retest
Enrollment Verification
System Access
DIBELS and DSC Deadlines
EAGLE
ACT and WorkKeys
NAEP
Act 837
Accountability
Accountability Letter Grade Release
Technology
Technology Survey
Louisiana Believes
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ACT Fee Waiver for
CEP Districts and Schools
Some districts and schools are participating in the Community Eligibility Provision through which students
receive free lunches without completing free and reduced lunch forms. For more information, click here.
Even with CEP participation, students may still access ACT fee waivers where they are eligible:
• The eligibility rules for ACT remain as they were and the rules
are available here: http://www.act.org/aap/pdf/FeeWaiver.pdf.
• ACT representatives confirmed that, as in previous years, schools should determine student
eligibility. However, students are not eligible based on their school, rather only based on their individual
need (i.e. not all students qualify for fee waivers just because they attend a CEP school).
• To assist in the eligibility determination process, the LDE will provide districts with a list of students
eligible for the following services (as a proxy for free lunch forms): Medicaid, Temporary Assistance for
Needy Families (TANF), or Supplemental Nutrition Assistance Program (SNAP). These are the same
criteria that will be used as criteria for AP waivers.
•
NOTE: Some additional students – not on the provided list – may qualify according to the ACT criteria. Schools should submit such
students names for waivers as well.
• This CEP file will be available to all LEAs by FTP.
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ACT Cooperative Endeavor Agreement
• To minimize the complexity of ACT and WorkKeys invoicing and payment,
districts/schools may execute a CEA for the LDE to process ACT invoicing
• The proposed collaborative endeavor agreement (CEA) will be in next week’s LDOE
newsletter and in the assessment library.
• The CEA should be emailed to [email protected] by September 30, 2014.
Louisiana Believes
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WorkKeys
• Funding available for 11th graders on career diploma paths
• After the first year of testing, a concordance table between ACT and
ACT WorkKeys will be created which will be used for SPS
calculations in 2015-16
• Additional information will be available this month through LDOE
newsletter
Agenda
Assessment
LAA2 Retest
Enrollment Verification
System Access
DIBELS and DSC Deadlines
EAGLE
ACT and WorkKeys
NAEP
Act 837
Accountability
Accountability Letter Grade Release
Technology
Technology Survey
Louisiana Believes
25
NAEP Assessment
The National Assessment of Education Progress (NAEP) is the largest nationally
representative assessment of what our nation’s students know and can do in such
subjects as math and reading.
• NAEP results are released as The Nation’s Report Card. NAEP data are used to
assess progress and improve education.
• Schools are randomly selected to participate in NAEP. Notification letters
mailed to LEAs with schools that are a part of the NAEP sample on September
5th .
• Students in grades 4, 8, and 12 who are enrolled in NAEP sample schools will
take the NAEP assessments.
Grades Participating in NAEP
Reading
4, 8, 12
Mathematics
4, 8, 12
Science
4, 8, 12
The NAEP Assessment window is January 26 – March 6, 2015.
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NAEP Assessment
What to Expect:
• Principal will select school coordinator to work with NAEP field staff to coordinate
the assessment.
• School coordinator will register their school and e-file student information.
• NAEP Field Staff will work with school coordinator to prepare for NAEP
assessments.
• Each student will take NAEP in one subject only, and NAEP staff will bring all
necessary materials and equipment on assessment day.
NAEP Next Steps:
1.
2.
Receive NAEP letters by mail.
Designate a school coordinator.
•
Go to ww.mynaep.com
•
Register
•
Provide School Information (PSI) on MyNAEP
Agenda
Assessment
LAA2 Retest
Enrollment Verification
System Access
DIBELS and DSC Deadlines
EAGLE
ACT and WorkKeys
NAEP
Act 837
Accountability
Accountability Letter Grade Release
Technology
Technology Survey
Louisiana Believes
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Act 837 Overview
Act 837 provides for limitations and prohibitions on the collection and sharing of
student information:
• Prohibits LEAs from requiring the collection of non-academic data about students
such as political affiliation, religious practices, or information.
• Restricts LEAs from sharing personally identifiable information (PII) about students
with external entities, including LDE, starting June 1, 2015. The law provides limited
exceptions:
• LEAs may share students’ personally identifiable information with LDE if:
• The parent has given written consent to share that information.
• The state requires it for auditing, including enrollment counts.
• LEAs may share PII with a private entity if they contract for student and other
education services.
Act 837 Overview (Continued)
• Requires the Department to create a unique statewide student identifier system by
May 1, 2015. The unique student identifiers must not include or be based on social
security numbers, and students must retain their unique identifier throughout their
tenure in Louisiana public schools. LEAs must assign unique IDs to all students
enrolled in public schools by June 1, 2015.
• Prohibits anyone from accessing student information that is stored by schools or
LEAs except authorized stakeholders such as parents, teachers, principals, or a
person authorized by the state to audit student records.
• Requires any contract through which an LEA shares students’ PII to include specific
terms outlined in the law.
• Requires LEAs to gather parental consent annually for sharing PII with postsecondary
institutions for purposes of admission and financial aid.
Act 837 Next Steps
The Department will:
• Immediately issue a request for proposals to create a unique statewide student
identifier system, assign student unique identifiers, modify LDE’s systems, and
provide training to State and LEA staff.
• Identify processes that currently require the sharing of personally identifiable
information between LDE and LEAs. LDE expects that Act 837 will not affect the vast
majority of LDE’s interactions with LEAs in the 2014-2015 school year, including Fall
and Spring assessment administration.
• Provide guidance to LEAs about how each of the processes will be affected and the
actions the Department and LEAs will need to take.
• Identify and clarify auditing processes and the data required from LEAs to conduct
quality audits.
• Offer in-person regional training opportunities on how to use and integrate local
systems with the unique statewide student identifier system.
• Communicate regularly with all district level stakeholders about the transition
process.
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LEA Actions
• Meet with your data, technology, assessment, and special education leaders as well
as other affected administrators to review the legislation and identify implications
for your work.
• Review the request for proposals once it is released to better understand the
functionality of the unique statewide student identifier system.
• Review existing contracts that involve the sharing of personally identifiable
information about students to ensure they include the required terms.
• Assess current levels of access to your computer systems and ensure that
authorized stakeholders have appropriate access to student information.
• Contact Elizabeth Laird ([email protected]) to provide feedback on or ask
questions about this transition.
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Forthcoming Guidance
Audiences
Dates
Topics
Superintendents
September 10;
October 8;
November 19
•
•
•
Guidance on processes affected by law
Updates on system implementation
Auditing processes
District
leadership
(District Planning
Calls)
September 24;
October 29;
December 10
•
•
•
•
Guidance on processes affected by law
Updates on system implementation
Auditing processes
SER changes
District testing
coordinators
September 2;
October 7;
November 4
•
•
•
•
•
Unique student identifier system overview
2014-15 June retesting
Precoding assessments
Data certification
Auditing processes for assessment
Data
coordinators
September 3;
October 1;
November 5;
•
•
•
•
•
Unique student identifier system overview
2014-15 end-of-year data submissions
Local SIS integration options
SIS, STS, and SER systems changes
Auditing processes for data submissions
Louisiana Believes
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Agenda
Assessment
LAA2 Retest
Enrollment Verification
System Access
DIBELS and DSC Deadlines
EAGLE
ACT and WorkKeys
NAEP
Act 837
Accountability
Accountability Letter Grade Release
Technology
Technology Survey
Louisiana Believes
34
School and District
Letter Grade Release
• Districts can expect SPS letter grades to be released in October
• Data certification windows closed on August 20th and 27th
• Updates can be expected through the newsletter,
superintendent conference call, and district planning call
Agenda
Assessment
LAA2 Retest
Enrollment Verification
System Access
DIBELS and DSC Deadlines
EAGLE
ACT and WorkKeys
NAEP
Act 837
Accountability
Accountability Letter Grade Release
Technology
Technology Survey
Louisiana Believes
36
District Technology and Data Collection Survey
In order to best support all of our educators with technology, the department would like to learn more about
how districts and schools are using data collection systems.
We want to know what technology products are used for instructional improvement in each district, why
districts and schools use the products they use, and how satisfied they are with each choice.
In order to answer these questions, we will be releasing a survey to better understand how
districts and schools use technology to support the following academic/instructional areas:
• Student Information management
• HR/Employee Information/Performance management
• Employee Professional Development (content and management)
• Student Assessments (content and management)
• Curriculum (content and management)
In addition to your feedback, responses to the survey will require input from
instructional/academic leaders representing each area. You can access the survey here. We ask
that responses are delivered by Friday, September 12th. If you have questions about completing
the survey, please ask your network data specialist.
What happens to the data?
The data from this survey will be used internally by the department to identify new ways to
support districts and schools.
Next Steps
Task
Deadline
Administer Placement Tests, as applicable
July 15-February 15
District Technology and Data Collection Survey
September 12
Online Enrollment Verification
September 22- October 3
Developing Skills Checklist (K)
September 30
DIBELS Fall Data Entry
September 30
ACT Cooperative Endeavor Agreement (CEA)
September 30
NAEP Registration and PSI
October 1
For more information, contact [email protected].
Next call: October 7, 2014
Louisiana Believes