Transcript Slide 1

Indianapolis National Meeting
The Indiana Local Section is very excited to help host the 2013 Fall
ACS National Meeting. A Presidential Event has been planned for
Sunday, September 8th that will be held at the Indianapolis Motor
Speedway in support of the “Chemistry of Motion” theme. Rides with
Pace Cars will be offered as well as photo ops with race car drivers.
The event will include demos, science activities for kids, prizes,
booths and much more.
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Sunday Morning Session I
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Planning Successful Activities
Part III: Event Assessment
Planning Successful Activities:
Agenda
•
Setting the Targets
•
Planning the Activity
•
Measuring and Consolidating the Gains
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Planning Successful Activities:
Agenda
•
Setting the Targets
 Establishing the goal
 Selecting the type of activity
 Describe the audience
•
Planning the Activity
•
Measuring and Consolidating the Gains
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Planning Successful Activities:
Agenda
•
Setting the Targets
•
Planning the Activity
•
Measuring and Consolidating the Gains
Scenario: Using a time-machine, go back in time to when
the targets for the Science Café we experience last
night was being set.
Phase 1: Individually, take a few min to generate a list
of important goals for this activity at the Leadership
Institute.
Phase 2: As a group, agree on three goals.
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Planning Successful Activities:
Agenda
•
Setting the Targets
•
Planning the Activity
•
Measuring and Consolidating the Gains
 Measuring success
 Consolidating the gains
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Measuring Success: The Four
Levels of Evaluation (this is in your
participant guide, pg 34)
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Level 1, Reaction: How well did the learners like the learning
process?
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Level 2, Learning: What did they learn? Can they translate
learning to performance in learning setting?
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Level 3, Behavior: Are they applying the new learning on the
job?
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Level 4, Results: What are the tangible results of the learning
process in terms of reduced cost, improved quality, increased
production, efficiency, etc.?
Adapted from Donald Kirkpatrick (1975)
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Strategies for Evaluation (this is in
your participant guide, pg 35)
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Post-event survey (Levels 1 and 3)
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Building activities into the event to demonstrate Level 2 mastery
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Benchmarking key variable before the event
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Return on investment analysis (can be as expensive as the
investment itself, however)
Remember to use FORMS (Evaluation tab) to record the results
of your evaluation.
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Strategies for Evaluation: crafting
questions for a survey
One way to think about crafting questions
is to consider:
Open vs. Closed Questions
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Strategies for Evaluation: crafting
questions for a survey
One way to think about crafting questions is to consider: Open vs.
Closed Questions
Closed
More Open
Example
“Can we help you?”
“How may/can we help you?”
Pro
- Requires little work to - Develops trust
answer: “Yes” or “No” - Perceived as less threatening
- More information
Cons
- Provides little info
- Discourages
disclosure
- Can be time-consuming
- More effort is required
More information:
Trowbridge, L. W., Bybee, R. W. and. Powell, J. C. (2000). Chapter 4, “Questioning and Discussion” in
Teaching Secondary School Science, Upper Saddle River, NJ: Merrill / Prentice Hall
John Richardson Jr., UCLA, Professor of Information Studies, visit:
http://polaris.gseis.ucla.edu/jrichardson/dis220/openclosed.htm, accessed Jan 26, 2013
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Some example
Science Café survey
questions
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Consider Last Night’s Science Café on
Food. Did you find it worthwhile?
1.Well worth my time
2.Worth my time
3.Barely worth my time.
4.Not worth my time.
5.I feel asleep
47%
28%
20%
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Consider Last Night’s Science Café on Food.
Did you find it worthwhile? Please explain with
a specific example.
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Would you be interested in arranging a
similar science café for your local
section?
1.Definitely
2.Maybe
3.Probably not
4.Definitely not
5.I feel asleep
46%
42%
9%
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sle
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1%
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Planning Successful Activities:
Agenda
•
Setting the Targets
•
Planning the Activity
•
Measuring and Consolidating the Gains
Scenario (continued):
Phase 3: Individually, take a few min to generate a
some survey questions.
Phase 4: As a group, construct a short survey that
could have been use at the science café´.
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Reporting Events
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Within the FORMS system, Events are comprised of
all activities carried out by your section.
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Events should be inclusive and should represent the
depth and scope of the activities that your section
plans, leads or participates in throughout the year.
•
You can add Events to FORMS as they occur, while
you are planning them or after they have been
completed.
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Why Report the Impact of Your Local
Section Activities?
1. LSAC uses this data to provide
the ACS Board of Directors as well
as the ACS Council with reports
about events going on within ACS
local sections.
2. The data is used to help the
Society to Achieve Goal 4 of its
Strategic Plan: Communicate with
the Public
3. Periodically the ACS Budget and
Finance committee determines the
effectiveness of LSAC and the
programs of the staff unit. Sharing
the impact of local section activities
is a major component of this review.
4. All of the above.
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Science Cafe´
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Science Cafe´
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Measuring Success
Large group activity
ACS Leadership Development System
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TOWN HALL MEETING
1. Adminstrivia
2. Bulletin Board Questions and Answers
3. Local Section Vision and Support Questions:
What are our goals?
What supports do we need going forward to be successful?
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The ACS Speaker Service recently
moved to a new platform called:
1.ACS Speakers Bureau
2.ACS Online Speaker
Directory
3.ACS Speakers List
4.ACS Speaker Service
58%
22%
Database
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ACS Online Speaker Directory
http://speakers.acs.org
80+ profiles of speakers who give a variety of technical talks and
administer LDS courses
Speaker Profiles include:
 Contact Information (i.e. name, address, phone number(s), email)
 Talking Points and Categories (i.e. biochemistry, etc.)
 Short Bios
 Availability and Travel Preferences
Speaker Planner Resources, including a “how to” document, are
available
For questions, email [email protected].
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Local Section Finances
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Local Section Allotments (Base and Per Capita) –
about $4,900 - $36,700
•
Local Section Voluntary Dues ($2-$15 per member)
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Treasurers Handbook is Available on
www.acs.org/getinvolved.
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LSAC Recommends that all Local
Sections maintain minimum financial
reserves of:
1.$10,000
2.$15,000
3.1.5 times the amount of
your allotment
4.3 times the amount of your
63%
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The deadline for filing the annual
report is:
1.January 1
2.February 15
3.June 1
4.December 25
5.There is no deadline
st
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How often is your Local Section
website updated?
1.Monthly
2.Quarterly
3.Annually
4.Do we have a website?
47%
29%
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Bulletin Board Questions
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FORMS Questions
•
FORMS is not integrated with the ACS Network. The
Network is intended to be a social media platform and
FORMS is a database to collect reports.
•
FORMS times out after 30 minutes of inactivity. This
timeout period is an IT-industry standard.
•
FORMS can only be used by local sections and
divisions, only.
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Elections
•
The Committee on Nominations and Elections will host a webinar
on this topic on April 30th (afternoon). Stay tuned.
•
To conduct electronic elections, check your Bylaws to see if it’s
allowed.
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Email [email protected] to change your Bylaws.
•
Visit www.acs.org/getinvolved to view a webinar that discusses
electronic elections as well as provides suggestions for vendors
to use to conduct electronic elections:
 Survey Monkey
 Votenow.com
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Electronic/Virtual Local Section
Meetings
•
Visit www.acs.org/getinvolved for contact information for A+
Conferencing. They offer discounted rates for hosting meetings.
•
Consider using GoTo meeting – visit www.gotomeeting.com for
fees
•
freeconferencecall.com—offers free teleconference service
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Chat group for Local Section
Leaders
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The ACS Network is the place
 Volunteer Support and Engagement Group
 Post questions
 Start discussions
 We will post some of the questions from this weekend to start
discussions
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Contacting and Involving Potential
Members
•
Know your target audience
•
Plan programming for the target audience
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Training Webinars
•
www.acs.org/getinvolved
 FORMS
 Previous teleconferences
 Pre-Leadership conference
We will ask the ACS Network team and the ACS website team to
develop webinars about using these tools.
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Emailing members
•
ACS is working on a system for local sections and
divisions that will assist with sending bulk emails.
We hope to launch the system before the end of
2013.
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Communicating with Members
Beyond Email
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Websites
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Newsletters
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Blogs
•
ACS Network Group for your section
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Phone tree
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Post cards
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Share a copy of your annual report
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Templates for Thank You Notes
•
www.acs.org/outreach
 Templates for Thank You notes
 Templates for Press Releases
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Where to find Most successful
activities?
•
www.acs.org/getinvolved
 IPG examples
 Share Your Story will be posted
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Guidance for chemical storage,
transportation, and ordering
•
The Committee on Communities Activities:
[email protected]
•
The Committee on Chemical Safety:
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Paying for Members’ Meals
•
Reasonable expenses
•
Essential to the business of the section/official function of the
section
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ACS Services for the Unemployed
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ACS National Dues may be waived for up to two years for
members in good standing who are seeking employment
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ACS National Meeting registration is free when you interview with
potential employers at the ACS Career Fair or Virtual Career Fair
•
ACS Regional Meeting registration is now reduced to just $25.00
•
Visit www.acs.org/careers for more information
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Other topics
•
To be considered for Webinar Topics
 Activities to involve more members
 Increasing volunteer involvement
 Matching industrial and academic interests in the local section
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ACS Webinars™
ACS Webinars™ and the Younger Chemists Committee have made
hosting your next event easy. We provide the speakers, program
materials, and raffle prizes; you gather the audience.
Next Event: Feb 28, 2013 Register at http://acswebinars.org/acs-events
Contact ACS Webinars™at [email protected]
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ACS Webinars™
Program Objectives:
• Reach younger audience
• Engage and revive sections/chapters
• Provide networking opportunities
We have made it super easy for you to host an event. Each
host will receive a you will receive a "Program-In-A-Box" kit
that includes:
• promotional language for advertising in your local section
newsletter and follow up emails
• a short promotional video you can link to any electronic
communications
• discussion questions and talking points for after the webinar
• one or two ACS Webinars beaker mugs that each local section
can raffle off as a door prize.
Contact ACS Webinars™at [email protected]
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Sharing a success
•
Program in a Box
•
ACS Newsletter
•
$40 a kit
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Local Section Vision and Support
Questions:
What are our goals?
What supports do we need going
forward to be successful?
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OTHER ACS RESOURCES
•
Use the ACS FREE service—
Webs.com—to develop a
website
•
Visit
www.acs.org/getinvolved
(great page to bookmark )
•
Visit the ACS Network
(Volunteer Support and
Engagement)
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THANK YOU
FOR ATTENDING the 2013 ACS
LEADERSHIP INSTITUTE
Local Section Track
Have a safe trip home!
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