Transcript Recruiting and Selection - IFAS Office of Human Resources

2009
Tenure and Promotion
Workshop
Policy and Procedures Overview
Agenda






Definitions
Time in Rank
Criteria
Process Timeline
Tenure Progress
Assessment
Voting


Formal Review of
Packets
Preparing your
Tenure and
Promotion Packet
What is Tenure?



Qualified right to continuous
employment for qualifying faculty
Subject to certain requirements initially
and throughout employment
Requires distinction in at least two
areas
What is Promotion?
 Promotion
is the official conferring of
faculty-ranked titles
 State faculty titles
–Assistant Professor
–Associate Professor
–Professor
 Recognizes distinguished performance
Time in Rank


Tenure – Nominated by sixth academic
year of full-time service or “when
ready”
Promotion – Generally, five or six years
of work minimum for promotion to next
rank
Criteria





Quality of scholarship -- teaching,
research, extension
Research or other creative activities
Distinction in your program areas
Effective working relationships with
clientele and colleagues
Above average performance appraisals
Process Timeline





Spring – IFAS workshops
Late Summer/Fall – Unit deadlines for
submission, voting, external review
Early September – One copy due to IFAS
Human Resources
Early October – Packets due in IFAS
Office of Human Resources
November – IFAS T/PS/P Committee and
IFAS deans review
Process Timeline – continued




December – Revisions, if needed
December / January – IFAS Deans
make recommendation to President
January to April – UF Academic
Personnel Board review
April / May – President’s review and
recommendation to Board of Trustees
for tenure
Process Timeline – continued



April / May – Candidates notified
of status
July 1 – Tenure effective
July 1 – Promotions effective, but
has varied
Voting Process for Units


Tenure and Promotion – votes are
separate
Tenure:
– tenured faculty in the tenure department
vote
– tenured faculty at the research center
vote, regardless of discipline, but only
once (with the tenure department)
Voting Process for Units

Promotion:
– faculty at a higher rank in the tenure
department vote
– faculty at the research center at a higher
rank vote, regardless of discipline, but
only once (with the tenure department)
Unit Voting Process
Departments
Research Centers


Although the tally of votes is public,
individual votes should be kept
confidential
Votes are based on information in the
packet
IFAS Review of Packets

IFAS T/PS/P committee reviews all
packets
–
–
–
–
–
12 members at the Professor or Agent IV level
Representative of state and county faculty
Six are elected by IFAS faculty
Six are appointed by the Senior Vice President
Serves in fact-finding, consultative role to the
IFAS deans
– Complete an individual assessment included
on the nominee cover sheet
– Confidential discussion
Review of Packets



Deans review, determine support, and
prepare letter
All packets forwarded to University
Administration unless withdrawn by the
applicant in writing
UF Academic Personnel Review Board
reviews; IFAS has one representative
Review of Packets



Academic Personnel Board provides
assessment to the President
Promotions -- President makes final
decision except Assistant In series
Tenure -- Board of Trustees makes
final decision based on President’s
recommendation
Feedback to candidate
Department / Center vote
Unit leader support / letter
IFAS committee individual assessment
Dean support / letter
What Happens if Tenure
is Not Granted

If tenure is not supported by the Deans/Academic
Personnel Board:
–
–


candidates not at the end of the probationary period may
withdraw the packet and submit when appropriate.
candidates at the end of the probationary period may
withdraw the packet and resign or request that the packet
to be forwarded to the Academic Personnel Board and UF
President.
If tenure is not supported by the President, a letter
of non-renewal is issued by IFAS
Candidate may choose to withdraw the tenure
packet at any time prior to the President’s decision
Promotion

If you have been granted tenure, you
may withdraw your promotion packet
any time in the process.
UF Regulations


Related to Tenure, Permanent Status and Promotion
 6C1-7.025
 6C1-6.009
 6C1-7.019
On the web at http://regulations.ufl.edu/
Follow-up and Feedback




IFAS Human Resources is responsible for
the T/PS/P process. Contact us with
procedural questions.
Questions regarding unit timelines, content,
criteria, etc. – contact your Chair/Director
Candidates are notified of packet status at
key stages
IFAS Human Resources website http://personnel.ifas.ufl.edu/
The Packet


The packet is your means of
presenting accomplishments for
Tenure/Promotion consideration
Review the Provost’s Memo when
distributed
The Packet
Preparing the packet
Questions?
Extension Program
Section
Expectations






Excellence in teaching
Innovation
Engagement
Scholarship
Funding
Documented impact

Programs

Quality

Impact
Why



If you have an extension assignment,
it is a major component of your job
You will not receive tenure or
promotion without sufficient
documentation
Must show excellence
Job Duties




This description should delineate the major
areas of your assignment
Provide a percentage breakdown of each
Address each area of your assignment in
the same order listed at the front of the
packet
Organize this section to be as easy as
possible for the reader
What is an Extension
Program?
Each description of your program(s) should
contain:
1.
2.
3.
4.
5.
Program title
Situation statement
Program objectives
Educational methods
Program accomplishments/impacts
Section 1 - Program Title




Example: “Improving the Quality of Beef
Cattle and Forage”
Example: “Improving Nutrition of Senior
Citizens”
Example: “Improving Water Quality – A
Watershed Approach”
Be as descriptive as possible - don’t just
state “Beef” or “Foods and Nutrition”
Section 2 - Situation



This should be a succinct overview of
the program rationale.
Answers the questions: “Why is this
important?”, “Who is the intended
audience?” and “What is intended
outcome/impact?
Written with the intention of helping
non-IFAS folks understand.
Section 3 - Program
Objectives




Succinct statements of the major
intended outcome of the program.
Measurable
Can be change in practices,
knowledge, economic status, etc.
Should be an obvious link with the
situation statement.
Section 4 - Educational
Methods



Delineate the nature and extent of the
educational methods
Sequential
Examples: number and type of
meetings, newsletters developed,
demonstrations held, etc.
Section 4 - Educational
Methods (continued)
Summarize information from other parts of the packet as
follows:
Related work reported in other sections (2000-2006)
Creative Works (15)
Refereed Journal Articles (2)
Newspaper articles (25)
Extension Publications in EDIS (12)
Presentations (6 invited; 8 contributed)
Field Days (4)
Seminars and Workshops (15)
Grants and Contracts ($50,000)
In-service training for agents (3)
Section 5 –
Accomplishments / Impacts


Quantifiable and clear
Results
–
–
–
–
–
Number of people
Number satisfied
Knowledge increase
Practices adopted
Change in status:
economic
 social
 environmental



Explain scholarly effect
Should answer the question – so what?
Other Programmatic
Efforts

State significant program activities
that do not fit within the listed job
duties
Questions about the
Extension section?
Preparing the rest of
the packet
Need Help?
Please contact us!




Unit Leader
Mentoring Committee
Program Leader
IFAS Office of Human Resources
Susan Hudson
Mary Anne Morgan
352/392-4777