PUBLIC SPEAKING

Powerful Presentations A PGI Module for Optimist International Prepared by: Ken Garner, NTX District

Introduction  The “Book of Lists” identifies speaking before a group as greatest human fear  Higher than:  Heights  Bugs  Snakes  Death

Course Objectives  Tips in preparation of presentation  Presentation Format  Tips to do just prior to presenting  Things to do and not do during presentation  Handling questions

Preparation for a Presentation  One of the best ways to overcome the fear of giving a speech or presentation  Increases confidence  Increases enthusiasm of speaker

Preparation for a Presentation  What is the purpose of the presentation?

 To Inform  Announcement / Lecture  To Entertain  To Convince  Debate Format  To Call to Action  Volunteers or Contributions  Assessment of situation

Preparation for a Presentation  Who is my Audience?

 Audience make-up  Gender  Age  Economics  Education  Geography  General Association

Preparation for a Presentation  Who is my Audience? (cont.)  Audience Knowledge of Topic?

 Basic – Advanced – Diverse  Audience Attitude?

 Forced to attend  Incentive related  Build credibility

Preparation for a Presentation  When is the presentation to be given?

 Right after lunch  Evening or morning  Could dictate:  Format  Audience involvement  Humor

Preparation for a Presentation  What type of room or facility to be used?

 Microphone  Set up of tables (rounds, etc.)  Wait staff  Doors  Lights  Windows  Visual Aids

Preparation for a Presentation  Visual Aids  Handouts  Overheads  Flip Charts  PowerPoint  Other Props

Preparation for a Presentation  Sources for Material  Books  Quotes  Emails  Internet 

Reader’s Digest

 Personal Experience

Presentation Format   Part 1 – Opening  Grab audience’s attention  Question – Story – Joke – Music – Magic Part 2 – Tell what you plan to tell them   How many points?

Part 3 – Tell your key points    Illustrate with stories, material, or examples Part 4 – Tell them what you told them Part 5 – Closing  Most important part  Jokes, Music, Stories - Personal

Tips Just Prior to Presenting  No dairy products just before presenting  Never drink alcohol before speaking  Drink warm liquids – not cold  Show up early  Check Microphone, projector, visuals, etc.

 BE NERVOUS!

 Butterflies flight pattern

Tips Just Prior to Presenting  Controlling Nerves  Breathing  Walking  Praying  Good thoughts  Smiling  Exercising/Stretching  Visualizing Program  Sitting with both feet on floor

You’re On!!

 4 Ups  Wake Up!

 Stand Up!

 Speak Up!

 Shut Up!

You’re On!!



DO

 Sincere Enthusiasm  Smile  Natural Gestures  Voice Variations  Speed – Volume – Pause  Involve Audience  Good Posture  Make Eye Contact

You’re On!!



DO (cont)

 Use handouts if appropriate  Dress Appropriately  Business is Seldom Unacceptable  Never under dress  Don’t let appearance detract  Be yourself

You’re On!!



DON’T

 Inappropriate Humor  Pick on people without their permission  Apologize for anything but tardiness  Fix it before you start  Read your presentation  Use “UH” or “You Know”  Play with anything

Questions and Answers Period  Can make or ruin the whole speech  Dumb Questions  Don’t Exist  We didn’t cover material as well as thought  Audience wants to see your response  Sincerity and Professionalism a must

Questions and Answers Period  Tips  Repeat or Restate Question  Be factual – Speculation ruins credibility  Avoid using yes or no first  Watch Verbal and Nonverbal gestures  Be confident  Admit you don’t know  Restate a key point from talk  Make sure point is on topic

Evaluation  Self Evaluation  Have a peer or instructor evaluate you  Use videotape  Evaluation Forms  Speak to a mirror  Perform for family  Be Dr. Doolittle  Speak to the animals

The Unforgivables  Being Unprepared  Not knowing your stuff  Being Indifferent  Being Boring

 Good Luck!!

 Knock ‘em Dead!

 Break a Leg