Transcript kjjhghgff

Lesson 8
File Management with Windows Vista
Computer Concepts
BASICS 4th Edition
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Objectives
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Lesson 8
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Define file management
Identify parts of the Computer window
Determine uses of the Computer window
Manage folders, subfolders, and files
Name and rename folders
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Computer Concepts BASICS
Objectives (continued)
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Lesson 8
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Name, select, and save files
Display views
Copy, move, and delete files and folders
Get help
Search for files
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Computer Concepts BASICS
Vocabulary
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Lesson 8
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Contents pane
destination
Details pane
Explorer windows
file
file management
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folder
keyword
Preview pane
source
storage media
Computer Concepts BASICS
File Management Defined
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Lesson 8
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Files, folders, and storage media are key system
resources
A computer’s operating system helps manage these
resources, including Microsoft Windows Vista
Windows Vista provides a number of tools for
managing resources including the Computer window
and a variety of file managers called Explorer
windows: Documents Explorer, Pictures Explorer,
Music Explorer, Videos Explorer, and Downloads
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Computer Concepts BASICS
File Management Defined
(continued)
Lesson 8
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The process of organizing and keeping track
of files is called file management. File
management is built on the foundation of
files, folders, and storage media.
A file describes a wide range of objects:
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instructions the computer needs to operate (called
program files or executable files)
a file can contain a text document (often referred
to as a document)
a file can contain an image, video, or music
Computer Concepts BASICS
File Management Defined
(continued)
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Lesson 8
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A folder is a container used to store and organize
files. Folders are created and stored on a disk or
other storage media
Storage media can include magnetic disks, optical
discs, PC cards, tape, microfilm and microfiche, and
mobile storage media.
File and
Folder Icons
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Computer Concepts BASICS
The Computer Window
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The Computer window contains two panes. The
Contents pane (right pane) contains fixed and
removable storage devices.
The disk drive icons identify the storage media
devices: Drives A and B are floppy disk drives, Drive
C is typically the hard disk, and CDs and DVDs, etc.
are usually labeled D, E, F, and so on.
When clicked in the Computer window, the disk drive
is highlighted and information on the selected drive
appears in the Details pane in the lower part of the
window.
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Computer Concepts BASICS
Managing Folders and Files
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Folders are used to organize files on a disk based on
properties such as the filename or keywords (also
called tags). Windows Vista has several common
Explorer folders to get you started:
Lesson 8
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Documents: Stores document files
Pictures: Store digital pictures
Music: Store digital music
Videos: Store digital videos and downloaded movies
Downloads: Store files downloaded from the Web
The Documents, Music, and Pictures Explorer Preview
pane lets you preview content without opening the file
Computer Concepts BASICS
Managing Folders and Files
(continued)
Explorer folders
Lesson 8
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Computer Concepts BASICS
Managing Folders and Files
(continued)
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Lesson 8
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Naming Folders and Files:
Files and folders need names to be found
Filenames can have up to 255 characters
Files also have extensions, which consist of
two to four characters. A period separates
the filename and the extension. You can
change the file type and the extension when
you save the file using the Save As dialog
box.
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Computer Concepts BASICS
Managing Folders and Files
(continued)
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Lesson 8
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In Windows Vista, you can create folders and
subfolders in the Computer window, through the
Explorer folders, and in software programs
There are many options for renaming or deleting a file
or folder in the Computer window
Use caution when deleting a folder since this will also
delete all the files in the folder
When deleting a file or folder from most media storage
devices, it is deleted permanently. When deleting a
folder or file from a hard disk, it goes to the Windows
Recycle Bin.
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Computer Concepts BASICS
Organizing Files
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Files can be organized by moving, copying, and
deleting files among folders. The first step is to
select the files.
To select a single file, click it. To select two or more
files that are adjacent to one another, click the first
file in the series, press and hold down the Shift key,
and then click the last file in the series.
To select files that are not adjacent, press and hold
down the Ctrl key, and then click each of the files.
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Computer Concepts BASICS
Copying and Moving Files
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It is easy, in Windows, to copy, delete, or move files
from one location to another
Files are moved or copied from a source location to
a destination. The source is the folder or disk
containing the file to be copied, and the destination
is the location (folder or disk) where you are copying
or moving the file.
Whenever files are moved or copied, both the source
and destination locations should be visible.
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Computer Concepts BASICS
Copying and Moving Files (continued)
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Copying Files and Folders:
To copy a file or folder, place a duplicate of it in a
different location and leave the original in place.
To copy a file or folder to a new location on a different
disk, select it, and then drag the file or folder from its
source location to its destination location.
To copy a file or folder to a new location on the same
disk, select it and hold down the Ctrl key as you drag
to the new location.
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Computer Concepts BASICS
Copying and Moving Files (continued)
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Moving Files and Folders:
To move a file or folder to a new location on a
different disk, select it and drag it to the destination.
To move a file or folder to a new location on the same
disk, hold down the Shift key as you drag it to the
destination.
An alternate method of moving and copying files is to
drag the file or folder using the right mouse button.
When you drop the file or folder in the destination, a
menu appears giving you the options to Copy Here or
Move Here.
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Computer Concepts BASICS
Searching for Files
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Windows provides three useful search options:
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Scenario 1: To search for a file located in a common folder
such as the Pictures folder, use the Search box at the top of
the folder window
Scenario 2: To search for a group of related files, filter by
using the column heading above the group of files by clicking
its list arrow. In this case you are using one filter
Scenario 3: To search for a group of files by date and size,
use the Search folder to select multiple filters
Computer Concepts BASICS
Getting Help and Support in Windows
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Windows provides online assistance for most
problems encountered when working in the
Computer window or with files.
Select Help and Support on the Start menu.
Then, in the window that opens, click one of
the links displayed, use the Browse Help
button on the toolbar, or enter a search word
in the Search Help text box to locate the Help
information you desire.
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Computer Concepts BASICS
Lesson 8
Summary
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In this lesson, you learned:
 The Computer window and Explorer windows are file
managers.
 Folders are used to store and organize files on a
disk.
 The Views button in the Computer window lets you
control how files and folders are displayed in the
Contents pane. The viewing options are Extra Large
Icons, Large Medium Icons, Small Icons, List,
Details, and Tiles.
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Computer Concepts BASICS
Summary (continued)
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Lesson 8
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Filenames can have up to 255 characters. They
include a two- to four-character extension, which
identifies the application in which the file was
created.
You can create folders and subfolders in the
Computer window and the Explorer windows.
Once a file or folder is deleted from a removable
media storage device, it is gone forever; however, if
you delete a file or folder from a hard disk, it is
placed in the Recycle Bin where it can be recovered.
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Computer Concepts BASICS
Summary (continued)
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Lesson 8
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You can rename a file or folder in the
Computer window. You also can move and
copy files and folders.
Several search options are available for
locating files.
The Windows Help and Support Center
feature provides assistance and information
on Windows features and programs.
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Computer Concepts BASICS