Transcript Department of - Collier County Public Schools / Homepage

School Advisory
Council Training
2014 - 2015
Department of Continuous
Improvement Initiatives
Dr. Terrie Mitev, Executive Director
Mrs. Jodi Cronin, Coordinator of School Improvement
Agenda:
1. SAC Membership
2. Policies and Procedures of the SAC
3. Government in the Sunshine
The School Advisory Council:
• A council (not committee) with statutory authority to serve in an
advisory role supporting a school’s improvement
• Established to give parents, students, community members, and
teachers a greater role in the decision making process at their
schools
Who are the SAC Members?
(State Statue 1001.452)
• By Statute
– Principal
• By Election
– Teachers
– Other School Staff members
• By Election
– Parents
– Students - only in secondary
schools
• By Appointment
– Community Stakeholders
*These members represent less
than 50% of the membership.
*These members represent more
than 50% of the membership.
SAC Members
• Elected from their peer groups
• Must represent “the ethnic, racial and economic makeup of the
community served by the school”
• Majority of the school’s SAC members (over 51%) not employed
by the school district
• Community members may be appointed to achieve ethnic
balance
SAC Elections and Appointments:
August/September –
• SAC vacancies advertised
• 2 general notifications made to peer groups (notifications must include
information on the nomination process and deadlines)
• Election by peer group
• Appointments of community stakeholders made by the Principal subject to
SAC member consensus
SAC Membership FAQ
• Is the principal a voting member?
YES
• Can the assistant principal be a member?
No. An assistant principal can and probably should attend
meetings and give input, but may not be a voting member of
SAC
• What is the allowable % difference between student
demographic composition and SAC composition?
– DOE recommends a maximum of 10%.
– In case of an audit, documentation will be required showing
every effort was made to achieve compliance.
SAC Responsibilities
The SAC assists school leadership in decisions related to
• Evaluation of schools’ improvement initiatives/results
• Preparation and approval of school improvement plan
• Review of school improvement strategies and quarterly
assessment data
• Annual school budget and use of school improvement funds
• Approval of the use of A+ Recognition funds (if awarded)
School Improvement Funds
Title IV, 24.121 Allocation of revenues and expenditure of funds for
public education (State Lotteries)
Funds:
• May be expended only on programs/projects selected by SAC
• Not subject to override by the principal or school district staff
(subject to audit)
• Not used for capital improvements or projects over one year however SAC may determine to approve for subsequent year
School Recognition Funds
Use of funds jointly determined by faculty & SAC; may be used in
several ways (bonuses, materials & supplies, temporary personnel
or any combination)
• Decision not reached by February 1: funds dispersed as bonuses
classroom teachers currently teaching this school year
(ss.24.121 ‐ State Lotteries)
SAC Bylaws/Operations Manual
Statutory requirement: By-Laws/Operations Manual
• Review and update annually
• Clear processes for:
– Nominating and voting
– Membership terms
– Responsibilities and functions of the Council
• Establishes
– Minimum of 8 duly advertised regular meeting dates
– Procedures for replacing any members missing 2 or more meetings
*Robert’s Rules of Order are not required by statute, but many schools choose to put
them in their By-Laws/Operations Manual.
SAC Meetings
• 5 days advance written notice of upcoming votes to all
SAC members
• Vote requires quorum (51%) present
• Meetings to be scheduled when parents, students,
teachers, business persons, and members of the
community can attend
• Maintain detailed minutes of all meetings
• Minutes must be available in school office
SAC: Required Votes
• School Improvement Plan
• School Improvement Funds
• School Recognition Funds
SAC Minutes!
• Required in Statute and Policy
• Verification of proper procedures in voting
• Attendance: quorum records
• Documentation of decisions & business
• Accelerate business
• Succeeding officers, & members
Minutes Include
MNUTES
SAC CHAIR
[DATE]
[TIME]
[Name]
PRINCPAL
NOTIFICATION OF
MEETING
[Date sent, method, location of posted notification]
MEMBERS PRESENT
[List Names]
MEMBERS ABSENT
[List Names]
QUORUM PRESENT?
[Yes/No]
WELCOME
[Record all pertinent information]
APPROVAL OF MINUTES
[Record all pertinent information]
CHANGES TO AGENDA
[Record all pertinent information]
AGENDA ITEM 1
[Record all pertinent information]
AGENDA ITEM 2
[Record all pertinent information]
AGENDA ITEM 3
[Record all pertinent information]
AGENDA ITEM 4
[Record all pertinent information]
AGENDA ITEM 5
[Record all pertinent information]
OPEN AGENDA
[Record all pertinent information]
NEXT MEETING: DATE
NEXT MEETING: AGENDA
TOPICS
MINUTES SUBMITTED BY
[Location]
Florida Sunshine Law
• SAC meetings are public meetings and subject to the Sunshine
Law ss.286.011(1)
– Reasonable Notice
– Open to public
– Held in public locations
– Minutes taken, votes recorded & available to public (public records)
– Open voting---no secret ballots
Florida Sunshine Law
• Public advertising of meeting. Public meeting place. Accessible
to the public. Welcome to the public. Audible to the public.
Public may videotape or record meetings. Public participation.
• Minutes taken, votes recorded & available to public (public
records)
• Even just 2 members discussing SAC must be “in the Sunshine”
(can include agenda prep)
SAC and 5 Star School Award
• Minimum of 8 meetings per year. Average 80% attendance of members.
• Annual presentation of School Improvement Plan to school community after
public notice all stakeholders (school marquee, flyers, etc.).
• Evidence of ongoing training and/or development of the SAC
• School Improvement Plan reflects one new idea that involves the community
in its implementation.
• School Advisory Council participated in the development and/or
interpretation of the needs assessment data.
• Provide training for staff and SAC members on collaborative partnering and
shared decision‐making.
• www.fldoe.org/family/fivestar.asp
Summary
1. SAC Membership
2. Polices and Procedures of the SAC
3. Government in the Sunshine
Questions or Comments
Thank you for willing
to serve on the School
Advisory Council!
For additional information, contact:
Dr. Terrie Mitev, 377-0022
Mrs. Jodi Cronin, 377-0028