EAUC UPDATE

Estates and Facilities Management Forum College Development Network, Stirling 11 March 2015 Sarah Lee, EAUC Scotland Manager [email protected]

UCCCfS Update

 Letters sent to all Principal is end Oct with updated Commitment to sign  EAUC-Scotland on Climate Leaders Officers Group – public sector reporting development  Announcement made at SSN conference (Nov)  Reporting Consultation out now – EAUC will collate and submit a sector response  Regional consultation events

UCCCfS (2)

 energy consumption and source  waste reduction, recycling and responsible disposal  sustainable estate development (adaptation)  sustainable travel planning  responsible procurement of goods and services

Reporting

Why report?

 Scottish legislation – Part 4 Duties on Public Bodies  UCCCfS – Progress Reports replaced  Continuous Performance Improvement  Identify areas for investment and savings  Showcase Sector  Outcome Agreement Requirements

Reporting

Sustainable institutions

To secure, well-managed and financially and environmentally sustainable colleges.

 Colleges contribute to the delivery of Climate Change (Scotland) Act 2009 targets for significantly reduced greenhouse gas emissions  College regions comply with the terms of the Financial Memorandum (FM) with SFC. Key requirements of the FM include:  colleges meet the principles of good governance set out in the Scottish Code of FE Governance  college regions’ governing bodies have clear ownership of institutional sustainability  College regions explore and exploit opportunities to improve efficiency and effectiveness through collaborations and shared services

Estates and Facilities Management Forum

Update on Required Reporting Template

Clare Wharmby

Aims of Public Sector reporting

• • What do we want to be able to do with the data?

– – – – Better understanding of the actual quantity and sources of emissions Knowledge of targets relating to climate change and progress against these Understand what projects are being undertaken and planned Understand how the public sector is responding to adaptation challenges What do we want the public sector to do as a result of reporting the data?

– – – Be able to report emissions data and project data confidently Self-assess their progress towards targets and likelihood of meeting them Explain what they are doing well and where they need to improve or need help

Reporting template model

Required reporting section ALL sectors Recommended reporting section Sector specific LA NHS FHEI NDPB+ • • • The model selected is to have a single common required section and then sector specific recommended sections The required section has been developed by a working group of CLOG members The recommended sections for each sector are being developed by sector representatives

Sections of the Required Section Organisational Profile Governance, Management and Strategy Corporate Emissions, Targets and Project Data Adaptation Procurement Validation and Declaration

6 questions about organisation type and size 9 questions about climate change governance etc.

11 questions about emissions data 8 questions about adaptation arrangements and progress against SCCAP 8 questions about Flexible Framework Assessment Tool and CC in procurement 4 questions about validation process

Organisational Profile

• • Basic questions about organisation name, size etc.

Opportunity to add alternative metrics suitable to your organisation e.g.

Metric Units

Number of full-time students number FTS

Value

4,550

Governance, Management and Strategy

• • • Questions on how climate change is governed and managed within your organisation e.g. who is accountable and who is responsible Where climate change strategy sits within different documents What the organisation will be focused on in year ahead

Corporate Plan or similar Climate Change Strategy or similar Other relevant plans e.g. CMP, Business Travel Plan Climate Change Assessment Tool (RES)

Corporate emissions, targets and project data

• • • Corporate Emissions – Emissions reporting based on boundary set by each organisation – Total emissions from baseline year onwards – Emissions breakdown for most recent year Targets – Detail of all relevant targets set by organisation e.g. GHG reduction target + business travel target + energy reduction target Project data – Total savings and further detail of top ten projects. Explanation of other factors leading to change. Information for most recent year and forthcoming year

Out of boundary:

Any other mode of business travel Materials consumption Staff commuting Fugitive gases CO 2 emissions from biomass/ biofuel Key Scope 1 Scope 2 Scope 3 Out of scope

Emission sources within CMP boundary: Estate: Building X, Building Y, Building Z

Direct fuel use natural gas gas oil fuel oil Biomass CH 4 /N 2 O emissions Electricity generation Electricity transmission & distribution Waste disposal recycle incineration heat treatment Water supply compost treatment Landfill/ maceration All fleet diesel petrol All staff business travel car rail air bus taxi

Adaptation

• • • • • Assessing and managing risk Implementation of climate change adaptation actions Progress on delivery of Scottish Climate Change Adaptation Programme Review and monitoring of impact of adaptation actions Future priorities

Five steps to managing your climate risks Scottish Climate Change Adaptation Programme

Procurement

• • • • Flexible Framework Assessment Tool scores Incorporating climate change (emission reduction and adaptation) into new build/refurbishment Achievements and challenges to incorporating climate change into procurement Procurement policies and activity and compliance with Climate Change duties

Scottish Flexible Framework Assessment Tool

Validation and Declaration

• • Question about type and process of validation used for the submission: – – – Internal validation Peer validation External validation Declaration statement

Reporting timetable

Financial year end

FEB MAR APR MAY

Collate carbon footprint data

JAN JUN

Annual Carbon Report

DEC NOV AUG OCT SEP

Climate Change Duties Reporting

JUL

CRC reporting

Anticipated timelines Timescale

20/02/15 to 29/05/15 Ongoing

Activity

Public Consultation on the Climate Change Reporting Requirements (Order 2015) Development of Guidance for CCD Report October 2015 Organisations completing template as voluntary exercise October 2016 First mandatory completion round

Preparing for completing the reporting

• Organisations can prepare for first voluntary reporting and subsequent required reporting – – – – – Identify information requirements early Nominate individuals responsible for each section Pre-prepare information Complete relevant tools e.g. Flexible Framework Assessment Tool and Climate Change Assessment Tool Identify training requirements early and communicate these