Transcript Developing Competitive Youth Soccer in Eastern Ontario

ERSL Team Officials Meeting
Regional
April 2015
Agenda
• Introduction
• Communications
• East Region Cup & Shield
• Schedules
• Team Section – Website
• Discipline
• Questions
Communication model
• Inbound
• Parents & Players
Outbound
ERSL Directors
• Team Officials
ERSL General Manager
• Club Rep
Coach (cc Club Rep & President)
• ERSL General Manager
Parents & Players
• ERSL Directors
Questions, complaints, concerns, and other matters must be communicated to
the appropriate Club representative.
DO NOT RESPOND TO E-MAILS FROM THE WEB SITE GENERATOR
Communication model Exception
• All of your Communications are to be directed to your Club
except, in the following circumstances you may contact the
League directly:
• Reschedules
• Requests for Reschedule (Other)
• New game details
• Discipline
• Requests for reports/documentation
• Hearing Requests
• ER Cup
• Tournament Date conflicts
ERSL Pre season statistics
– As of Apr 23, 2015
2015
2014
2013
2012
2011
2010
2009
2008
2007
2006
2005
# of Clubs
23
27
25
23
23
24
26
34
30
-
-
# of team
applications
495
498
198
201
191
206
699
711
573
608
544
# of
withdrawn
teams
# of current
teams
18
30
25
32
31
30
104
109
119
75
107
487
468
173
178
175
180
595
603
592
510
501
177
0
6
2
1
3
39
23
-
-
-
# of teams
yet to
activate
Getting ready for the new season
• The ERSL operates extensively via the web site and email
• Emails from the website come through an email generator. DO NOT
RESPOND TO THIS EMAIL ADDRESS!
• To prepare your team for the season you need to:
• Activate your account
• Enter your OSA # and Personal Details
• Enter your team roster
• Enter your players shirt #’s
• Familiarize yourself with the web site tools
ER Cup Overview
The ER
Cup
East Region Cup Entry Procedure
• Every team in the ERSL Regional Divisions is automatically entered into
the ER Cup.
• Any team not wishing to enter the cup must notify their Club who will
email the ERSL ([email protected]) no later than May 15th at 6pm.
• Teams must send any ER Cup tournament date conflicts to
[email protected] by May 15th at 6pm
• The draw for the ER Cup will be made on Tuesday May 20th and will be
published on the ERSL web site no later than May 23rd
East Region Cup Schedule
• Final dates are fixed
• There is some flexibility for the earlier rounds
• First round will be during the week of June 22nd when there are no regular
league games scheduled.
• 2nd round teams will arrange game details with their opponent; the game is
to be played between July 5th and July 26th
• Semi-finals will be August 9th for U17/18 and August 23rd for U14-U16
• Finals will be August 16th for U17/18 and September 13th for U14-U16
East Region Cup Finals Hosts
• The ERSL will host the U17/18 Cup finals – Richcraft Recreation Complex
• Kemptville District SC will host the U14-U16 Cup finals
ER Cup Player Eligibility
8. A player shall play for only one (1) team in the ER Cup or Shield competition.
Once a player has played for a team, they are tied to that team for the remainder
of 2015 Cup or Shield competition.
9 .Subject to the restrictions of Article 8, play up permits are allowed, but are
restricted to players from a lower tier of District Competitive in the same age
division, from a competition level equal to or lower at a younger age group, or a
Club's house league. The team’s age division is the division to which they are
registered with the OSA.
10. Trial permits are not permitted in the ER Shield.
11. Temporary Registration Permits are not permitted in the ER Shield.
Managing your schedule
Schedules
• Draft schedule will be published by May 11th
• Please review your team’s schedule and report any issues to [email protected]
• Between May 11th and May 15th we will correct the draft schedule and take
Requests to Reschedule “Other” as outlined in the Reschedule Policy
• Final schedule released May 18th
• Changes will continue to occur over the next week as problems are identified – So
continue to check your schedule
• Please pay special attention to game fields and game nights – they may vary from
your usual
• Season will start Monday May 25th – pending fields opening
Managing your schedule
You are responsible for
managing your schedule
Schedule – World Cup Game Days
• The following will be blackout dates in the ERSL Schedule for
the 2015 season for WWC:
• Thursday, June 11th;
• Monday June 15th;
• Wednesday, June 17th; and
• Monday, June 22nd.
• The ERSL will not be scheduling games on these 4 dates.
Rescheduling Quick Notes
• December is a holding place until a game has been
rescheduled.
• If you have games appearing on your schedule with a date in
December they are “up for reschedule” and the Home team
must initiate the reschedule discussion with their opponent
• Teams have 2 weeks to work out a new date once a
reschedule request has been approved - all games must be
played before Sept 13th 2015
Draft Schedule Week May 11-15
• During Draft Schedule Week – May 11th-15th
•
U18 division teams may request reschedules for games scheduled
after August 20th
•
All teams may request to move weekday games scheduled
between EODSA and SOSA teams
•
All teams may request to move weekday games scheduled before
the fourth Friday in June and after August 31st where the one way
travel time exceeds 75 minutes
•
If Canada Day falls on a regular game day, all teams may request
to reschedule the game
Reschedule Requests - Other
• Throughout the season Requests for Reschedule can also be made for
the following reasons:
• Two or more players playing with CSA, OSA or District team, or participates
in university tryouts, within 24 hours - must advise the ERSL of the
reschedule request at least 48 hours in advance of the scheduled kick off;
• Participating in an Ontario Cup game 48 hours prior – Team must advise
ERSL of reschedule request at least seven (7) days in advance
• A team is scheduled to participate in an ER Cup game 24 hours prior to a
scheduled ERSL game. The Team must advise the ERSL of the reschedule
request at least seven (7) days in advance of the scheduled kick off
Reschedule Requests – Other con’t
•
There are some items which required submission of exception requests
before May 1st
•
c) A team submits, by May 1st, an exemption request by email, due to the
entire team traveling (travel period may not exceed three (3) weeks). A request
received after May 1st will not be accepted;
•
d) For games scheduled on a weekend - A team submits, by May 1st, an
exemption request by email, due to a team’s entry into a tournament. The ERSL
may request a copy of the tournament entry form to verify the request. Each
team shall be limited to requesting an exemption for a maximum of three (3)
weekends. A request received after May 1st will not be accepted;
•
e) A team has Monday night as its regular game night, and submits by May
1st up to one additional exception request, due to a team’s entry into a
tournament the preceding weekend. The ERSL may request a copy of the
tournament entry form to verify the request;
•
f)
A team has Tuesday night as its regular game night, and submits by May
st
1 up to one additional exception request; due to an entry into a tournament the
preceding weekend which includes games on the Monday. The ERSL may
request a copy of the tournament entry form to verify the request;
Reschedule Requests – Team Choice
• Before you use your Team Choice reschedule, check to make sure the
game does not fall under an “other” policy item
• Each team is entitled to ONE Team Choice reschedule
• Reschedule requests for Team Choice must be made via the web site
tool, and must be made 6 complete days before the date of the game.
• A Game scheduled for Monday May 25 must be requested for reschedule by
midnight Monday, May 18. The tool will only show games meeting the
reschedule criteria
• Once you have made a request for reschedule using the web site
tool, your ONE Team Choice is “used” and cannot be reinstated!!
• A Team Choice Request is automatically approved and the opponent
is notified instantly (do not wait for an approval).
Reschedules by the League
• Games will be posted by the League for rescheduling
(December) if:
a) At the discretion of the Referee, they are postponed due to
inclement weather or unplayable field conditions;
b) A game is postponed at the discretion of a park official
responsible for the operation and maintenance of the field
with the authority to close the field to soccer use; and
c) The Referee does not appear within 20 minutes of the
scheduled kick-off time and no other OSA registered, certified
and eligible Referee, agreed to by both Teams’ Officials is
available to replace him/her.
Arranging a Rescheduled Game
• Any Game appearing with a date in December and any
game for which you receive a notification from the web site
(Team Choice) must be rescheduled
• The ERSL does not reschedule games for you
• Access your Opponent’s contact information through the
“Contact” tab on the web site
• Select Team Contacts in the left sidebar
• Select the desired team from the drop-down menu
• Email addresses and phone numbers for all Team Officials
will be displayed
Arranging a Rescheduled Game
• The reschedule process must be initiated by the Home team and BOTH
teams must cooperate to complete the process
•
First contact your Club to determine where/when there is field availability
•
At a minimum, the Home team is required to provide three (3) dates,
including at least two separate weekends, for the Away team to choose
from;
• You have 14 days from the approval of a request to set a new date and
time for the game
• All games must be played before the end of season date –
September 13th
• If the request is for either of a team’s last 2 games, the game must be
played before the originally scheduled date
Arranging a Rescheduled Game
•
You cannot accept a reschedule, on the same day you had previously asked to
have a game rescheduled
•
Reschedules for U18 teams must be played before August 21st
Once the game is agreed upon:
START A FRESH EMAIL
The Home team must send an email to the Away team with the following details:
•
•
•
•
•
•
game number;
new game date
home team
away team
Field
start time
The Away team must forward the email to [email protected] with the Home team cc’d.
Note: If this process is not followed the game will not be rescheduled
Arranging a Rescheduled Game
• If the teams cannot agree on a date within 14 days of the approval of the
request to reschedule, the team responsible for the initiating the reschedule
process shall report the problem by email to the ERSL and include emails
documenting their attempts to reschedule.
•The ERSL will determine if the teams have made reasonable attempts to
reschedule and the appropriate action, as outlined in the policy will be taken
Not demonstrating flexibility isn't reasonable
End of Season date
• The End of Season Date is Sunday September 13th, 2015
• No games will be played after this date except for games postponed or
abandoned within 7 days of the end of season date
• The outcome of any games un-played will be decided by the League
Team Section - Website
Team Section
Once you log in to the website as a Team Official there are many things you
can do and need to do, including:
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•
•
•
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Game Sheets – print game sheets
Suspensions – view suspensions
Game Report – complete game reports
Playing Up Permits – request / cancel / see status of PuPs
Add to Squad – add players to team
Modify Squad – modify player info
Delete Player – delete a player
Shirt Numbers – update to show on gamesheets
Player Privacy – individually select the privacy level for a Player
Modify Scorer – modify the scorer for a game
Modify Shutout – modify who got the shutout
Change Uniform – change uniform colours
Request Reschedule – request a reschedule
Maintain Team Data
• The majority of communication with Clubs and Teams is through email –
maintaining up to date contact information is essential
• 24.08 The e-mail shall be deemed to have been received by Teams:
a)
May 1 to September 15 - 72 hours after transmittal of the e-mail
b)
September 16 to April 30 - no e-mails will be sent to teams other than
for informational purposes
Players and Staff
•
To be eligible to play, both players and staff must be registered with the
OSA
•
Anyone listed on the game sheet is deemed to have played in the game
(Players) or been present on the bench (Officials)
•
It is your responsibility to ensure only registered players and staff are
on the game sheet - DO NOT ADD PLAYERS TO SQUAD ON WEB SITE
UNLESS ON YOUR OFFICIAL ROSTER
•
Players and Team Staff are entered on the web site so they can be
printed on the game sheet
•
If you are not registered with the OSA you are not permitted to activate a
Team Official Account on the web site
•
At least 1 Team Official must activate by April 30th
Team Section of Web site Play Ups
Play Up Permit Requests
•
Details on who is eligible are contained in the Rules and Regulations
•
It is your responsibility to ensure that the player you request to play up
meets the eligibility rules
•
If you play a player that is ineligible it will result in discipline
•
Only players typed on the game sheet are eligible to play
•
No additional PuP form is required as the Play Up is printed and
identified on the Game Sheet
•
The exception is for Temporary Registration Permits and Trial Permits
where additional form is required and names are to be handwritten
House League Play-Up Permits
• House League players can be requested as Play-Ups through the web
site but these players must be added by a Club Administrator
• Once added they will be available for teams to request as play-ups
• Once a team has requested a PuP (play up permit), an email will be sent
to your Club Representatives
• The Club Reps will login and approve or decline the PuP – some Clubs
have internal rules for approval; the League will not approve PuPs
• If it is approved the player will be printed on the game sheet and is eligible
to play
Play-Up Permits
• A team may not use more than three (3) call-up players
(including any players playing on a Temporary Registration
Permit) in any one League game
• In addition to being printed on the game sheet, a valid OSA
Registrant Book, or a valid OSA ID Card (& OSA roster), shall
be presented at the game in order for the player to be eligible
to play;
Team Section - Play Up Permits
Team Section - Play Up Permits
• House League selection
Team Section - Play Up Permits
• The Coach clicks “Submit” and an email notification is sent to the Club
Rep
Team Section - Play Up Permits
• The approval status is displayed for the Coach
Team Section - Play Up Permits
• Game sheet lists
Play-Up players
Play Up Permits
l)
If a player is registered as both a competitive player and a recreational
player, he/she may only be called up from the competitive team.
m) If a player is registered to a team playing in an age division which is
older then their true chronological age, they may be called up to a
team in an age division equal to their true chronological age, provided
that the team to which they are being called up plays at a higher level
then the team to which the player is registered.

As an example - A true U14 player is registered to a U15 District
Competitive team. That player may be called up to a team playing at
U14L4, U14L3 and U14L1. In short, age correct, level up
Team Section of Web site Game Sheets
Game Sheets
• Before each game you have to create a set of 3 game sheets
• These are only available via the web site
• The Game Sheet is the official document of the game so please ensure it
is complete and accurate; be sure to verify the referee section as well
• At the conclusion of the game you will receive 1 copy of your game sheet,
and 1 copy of the opponent’s; the referee will keep a copy of each for
submission to the ERSL
• You do not submit game sheets to the ERSL
Game Sheets
• Initial having done card check under the list of player names
• If staff or players are not on the game sheet or are listed as suspended
they cannot be on the bench
• ALL bench staff shall sign the game sheets
• If players or bench staff are absent, please cross them off the game sheet
• Give the game sheets to the referee at least 15 minutes before kick off
Game Sheets – Select the Players
• Select the players for the
game sheet
• Note: the PuP player is shown
• If you do not require the PuP
you will need to go to the PuP
page and delete the PuP
• DO NOT add PuP players to
your roster
Game Sheets – Select the Staff
• Only 4 Staff can be on the
game sheet and on the bench
• You can have more than 4
Staff sign up for your team
No Game Sheets?
• 8.4 In the event that a game sheet cannot be printed from the ERSL
League Management System due to technical difficulties, the team
shall inform the ERSL by email or voice mail that the team was unable to
print the game sheet. Notice of the difficulty must be received prior to the
game start time. If notice is received after the game start time, the team's
Club will be subject to the applicable fine as per the published schedule of
ERSL Fines.
• 8.5 When a game sheet cannot be printed from the ERSL League
Management System due to technical difficulties, the affected team shall
create a hand written game sheet, modify a copy of an old game sheet or
use the OSA Team Roster Report and add the additional game
information. The ERSL will manually verify the registration status and
eligibility of the listed players.
• 8.6 Any Team that fails to produce a game sheet will be subject to a
fine as per the published schedule of ERSL Fines.
Game Sheets – Red & Yellow Cards
• Cards are recorded on the game sheet beside each player.
• Red Card offence codes are listed on the bottom of the game sheet:
A. Serious foul play
B. Violent conduct
C. Spits at an opponent
D. Denies an obvious goal scoring opportunity by
hand ball
E. Denies an obvious goal scoring opportunity by foul
F. Offensive or insulting language or gesture
G. Receives a 2nd caution
• The Referee will indicate the applicable offence in the “R” column of the
game sheet so players and coaches will know what the potential
discipline is.
• Verify the code is there when you collect your game sheet from the
referee; if a code has not been indicated please ask the referee to add the
code.
Protesting Cards – Hearing Request
• If you would like to protest a Red Card you must submit a Hearing
Request and $50.00 request fee within 72 hours of completion of the
game to the ERSL (fee is only payable if found guilty)
• You should request a copy of the referee’s report
• Requests for Hearing are only complete when they are accompanied by
the fee; after 72 hours has passed you may no longer request a hearing
• Any coach ejected during a game also has 72 hours to ask for a Hearing
– do not return to the field and leave its vicinity.
• Your best resource for guidance when it comes to Discipline
matters is your Club Discipline Representative
Web Site - Game Reporting
• Following the game, collect your copy of the game sheet from the referee
• Use this report to enter the game report via the web site
• You must submit your report within 24 hours
• As soon as both coaches have submitted a report the standings are
updated
• So if your result is missing don’t contact the league – contact your
opponent
Game Reporting Rule
• Don’t be negligent in your game reporting!
• Submission of Game Reports and Scores
• 11.1 Each Coach shall be responsible for entering the game report,
including the score, cards issued by the Referee as well as the game
feedback on the ERSL website within twenty-four (24) hours of completion
of the game. If the game report is not entered within seven (7) days, the
ERSL will utilize the game sheet received from the Referee to complete
the game report, and the team(s) which failed to enter the game report will
be subject to a fine as specified in the published schedule of ERSL Fines.
Game Reporting - Game Feedback
•
Following your Game Report you are asked to complete a series of
Game Feedback questions
•
The ERSL will monitor the feedback and assist Clubs in correcting
inappropriate conduct
•
The ERSL will monitor the feedback and assist Districts in improving
referee performance
•
Clubs will be able to access feedback on their teams in the Club section
Protests
• If you wish to play a game under protest you must inform the referee prior
to the kick off and ask him to indicate this on the game sheet
• Following the game you must submit the protest fee ($150) within 48
hours
• You will be notified if your protest is valid or not
 20.06 No protests pertaining to the decision of the game official
shall be entertained.
 20.07 Objections to field conditions, goalposts, balls or team
colours, shall not be considered as grounds for a protest.
Card Inspections
Card Checks
• Card inspections are not optional and MUST be carried out before kick off
• If a player does not have their ID Card / Player Book they are ineligible to play
• SOSA teams with Player Books do not require Team Roster Reports (the Player
Book shows the team)
• If an EODSA team does not have their Team Roster Report as well as their Player
ID Cards, the team is ineligible to play
• Any issues, have the Referee mark them on the game sheet, make sure you get a
copy at the end of the game.
• You cannot stop a player from playing, however, issues noted on the game
sheet will be investigated by the ERSL and will lead to discipline as required.
Card Checks
• 9.5 A player arriving after the player verification is completed may play but
must first report, with his/her valid OSA Registrant Book or valid OSA ID Card
(with OSA Team roster report) to the representative from the opposing team. A
player arriving after the second half of the game has started is ineligible to
play and will be subject to the applicable fine as per the published schedule of
ERSL Fines?, if they play.
• 9.8 Any Team that fails to produce a game sheet or its valid OSA Registrant
Books or valid OSA ID Cards and OSA Team Roster Report will be subject to fine
as per the published schedule of ERSL Fines. The team Officials may also be
required to attend a Discipline Hearing.
• 9.9 Any Team Head Coach who permits an opposing team player, who is not in
possession of a valid OSA Registrant Book, or a valid OSA ID Card (and the OSA
Team Roster Report for the team to which the player is registered), or applicable
TRP, or Trial Permit, to play, without noting a protest to the player’s eligibility on
the game sheet prior to kick off, will be subject to a fine as specified in the as per
the published schedule of ERSL Fines. The Team Head Coach may also be
required to attend a Discipline Hearing.
Late Presentation of Cards - Protests
• Any protest must be launched before the start of the game
9.6 In exceptional circumstances where a team official who is in possession of the
valid OSA Registrant Books or valid OSA ID Cards (with OSA Team Roster
Report) fails to appear to permit the inspection of the documents as per 9.1 of
these Rules and Regulations, the opposing team could accept to play the
game under protest and this shall be noted on the game sheet.
The opposing team is not required to play the game but MAY under protest.
9.6.1 Should the team official who is in possession of the required valid OSA
Registrant Books or valid OSA ID Cards (with OSA Team Roster Report) arrives
in time to permit the inspection of the documents as per 9.1 of these Rules and
Regulations before the start of the second half of the game, the game will
continue and the final results will stand and the protest shall become void.
9.6.2 Should the team official who is in possession of the required valid OSA
Registrant Books or valid OSA ID Cards (with OSA Team Roster Report) not
arrive or does not have in their possession the required valid OSA Registrant
Books or valid OSA ID Cards (with OSA Team Roster Report) before the start of
the second half of the game, the opposing team shall have the option of
letting the game results stand or pursue the protest in accordance with Article
20 of these Rules and Regulations.
Team Staff ID Cards
•
Team Staff ID Cards
 All Team Officials must have an ID Card / Book
 The ERSL does not have a rule requiring the checking
of Team Staff ID Cards / Books
Discipline
Discipline
• The OSA Discipline policies and procedures are used the ERSL
• There are 2 processes
• Discipline by review (DBR)
• Discipline by hearing (DBH)
• Following a red card the player can request a hearing within 72 hours of
the game, otherwise a discipline by review occurs
• The league may also request that the individual attend a hearing
Coaches need to be reminded that regardless of age – players
and spectators are their responsibility
Discipline by review (DBR)
• The ERSL Discipline Committee will review all red and yellow card reports
and issue a suspension according to the OSA policy
• You can not appeal the outcome of a DBR decision
• The ERSL will employ DBR in all cases that the OSA permits
Discipline by Hearing (DBH)
• Discipline hearings are held when required. The hearing
dates for 2015 are posted under the Discipline section of the
web site
• At least 3 people will sit on the panel including a Chair
• You can appeal the outcome of a DBH decision to the OSA
• Your Rights of Appeal are available on the ERSL web site
Suspensions
• The league will tell you when a player is suspended
• Do not sit out a player and then expect that to count toward a suspension
• A coach will receive email notification of a suspension giving instructions
for how he can retrieve the letter from the web site
• The game sheets will also indicate all suspended players on your team at
the bottom
• Where disciplinary action results is a suspension, the suspension shall
not commence prior to seven (7) calendar days from the issue of the
notice of discipline.
For example, a player issued with a suspension notice on Friday would serve the
suspension for the game(s) scheduled on or after the following Friday.
Important Dates
• April 30th – Mandatory minimum 1 Team Official Activated
• May 1st – deadline for certain Reschedule Requests
• May 11th-15th – Draft Schedule week
• May 15th – ER Cup & Shield entry declaration deadline for Clubs
• May 25th – Season Start Date
• May 27th – Cup & Shield Draw Posting
• June 11th, 15th,17th and 22nd – WWC blackout dates
• June 21st-27th – ER Cup & Shield 1st Round schedule blackout
• September 13th – Season end date
Questions
Any questions?
Adjournment
Have a Great Season!