Transcript No Slide Title

TIME & ATTENDANCE COLLECTION SYSTEM (TACS)
TACS
OVERVIEW
JUNE 2, 2004
BENEFITS OF TACS
ELIMINATED LIMITATIONS OF FORMER T&A SYSTEMS

Five systems with different data formats and reports

Required expensive modifications to systems across the
country to comply with any new legal requirements and
Union contracts
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Organization needed one platform for all work hour and
payroll information to feed all of our reporting systems
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Did not use Web based technology
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Near real time data downloads for instant reporting
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Ease of use by all operators
BENEFITS OF TACS (continued)
CENTRALIZED MANAGEMENT CONTROL






Centralized view of all sites’ T&A data at HQ/Area/Cluster
Access available from the largest to the smallest offices
Modifications to application implemented across the
country instantaneously; no site-by-site implementation
Eliminates delay in full compliance to Postal T&A
standards across the country
Interfaces with all corporate information systems such as
FLASH, DOIS, and PIMS
Integral part of USPS long term strategy of single platform
for all work hour data
PCI (SM P) M id -R an g e Pro ces so r
W ith W eb Server Co -lo cated in M p ls. ISC
E B R
LAN Printers
(U s er Interfac e)
GT N etw are Serv er
(Appl. Softw are
& U s er Login)
GT W ork s tation
(W eb Brow s er
Ac c es s T o T AC S)
T AC S Poller
(C ollec ts rings
from EBR
N etw ork s )
EBR N etw ork (s )
(Loc al or R em ot e)
LE AD P LANT W ITHIN
P E RFO RM ANCE CLUS TE R
AS S O CIATE O FFICE
INFRAS TRUCTURE
M p ls . In fo rm a tio n S ervice C e n ter
PR N
M ainf ram e
M ain T &A
Proc es s ing
T AC S D atabas e
Batc h Proc es s ing
W eb Serv er
AOI Serv er
(Appl. Softw are
& U s er Login)
GT W ork s tation
(U s er Interfac e)
LAN Printers
(U s er Interfac e)
S UBO RDINATE P LANTS
EXTER NA L SYSTEM S
E B R
LAN Printers
(U s er Interfac e)
GT W ork s tation GT N etw are Serv er
(U s er Interfac e)
(Appl. Softw are
& U s er Login)
T AC S Poller
(C ollec ts rings
from EBR
N etw ork s )
EBR N etw ork (s )
(Loc al or R em ot e)
Plan n ed T ACS View
PC -M OD S, D SI S,
AVU S
(Loc al or R em ot e)
PC -F LASH , LAT S,
etc .
(Loc al or R em ot e)
TACS SYSTEM
TACS CONSISTS OF FIVE COMPONENTS
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TACS (PAYROLL)
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RTACS (MANUAL/EBR)
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TVR (NON EBR OFFICES)
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ERMS (IVR)
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ADJUSTPAY
TACS SYSTEM (continued)
TACS IS A PROGRAM THAT
- is comprised of over 650,000 lines of computer code
- includes all updates to FLSA and FMLA regulations
- includes all updates to union contract provisions
- successfully pays over 700,000 employees correctly
- has the capacity to produce 85 types of reports
TACS SYSTEM SECURITY
EXTERNAL SECURITY FEATURES
-
-
Electronic Badge Reader system access is password
protected
Badges are in lockable racks
Badge racks are located in highly visible areas
Employee ID’s are on badges, not SSN’s
TACS sites are located in restricted areas
e1357 security process is required for any access to
TACS systems
District Internal Control Group required to perform
periodic TACS reviews
TACS SYSTEM SECURITY (continued)
INTERNAL SECURITY FEATURES
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-
-
Only authorized TACS personnel and supervision are
allowed access to system
All terminals are password protected
TACS system tracks and records all users and any
entries made to employee files by time, date, and SSN
User profile function restricts level of access as
determined by management
District TACS managers are required to periodically
perform system and process reviews
Random FLSA reviews conducted by Area and Cluster
TACS REPORTING SYSTEM
TACS REPORTS ARE SEGREGATED INTO THE
FOLLOWING FOUR GENERAL TYPES OF CATEGORIES
Administrative type reports - USER, BADGE, ACTIVE OPN,
VALID CODE, & MISC SITE
Employee type reports - SCHEDULE, HIGHER LEVEL,
COMPARISON, CMS/TACS, LIST, & MOVES
Finance type reports - LTATS , PPWK, FLASH, LDC/OPN, &
STATION SUMMARY
Clock Ring type reports – OVERTIME & DISALLOWANCE
TACS – SUPERVISOR RESPONSIBILITIES
Supervisors are responsible to authorize employee time for
whom they supervise.
Supervisors must authorize payroll adjustments for the employees
whom they supervise.
Resources:
•
•
•
•
•
•
District/Area/Headquarters Labor
Mr. Donahoe Letter dated June 4, 2002
Mr. Donahoe Letter dated January 31, 2003
Information Packets sent to Area Labor by
Michael J. Harrison – Jack W. Green
TACS website
Adjustpay Website – PP 14 additional documents added
TACS PAYROLL ADJUSTMENTS
FY 2002
FY 2003
City
Adjustments
Per
FY 2004
City
Adjustments
Per
City
Adjustments
Per
AP
Pay Period
Adjustments
Employees
1,000
Adjustments
Employees
1,000
Adjustments
Employees
1,000
1
20
21
22
23
24
25
26
1
2
3
4
5
6
7
8
9
10
11
12
13
Normalized
15
16
17
18
19
26,622
28,162
27,362
25,634
24,276
34,586
37,057
22,887
26,941
28,926
28,511
22,507
27,267
26,046
24,533
24,621
24,013
16,106
25,899
25,943
32,641
21,949
27,822
26,249
24,531
23,616
770,110
768,688
768,595
767,455
771,776
777,739
796,896
770,334
758,697
757,426
755,005
754,258
752,019
751,454
748,220
747,531
745,832
745,057
744,561
742,990
739,214
739,762
739,309
738,230
736,867
734,654
34.57
36.64
35.60
33.40
31.45
44.47
46.50
29.71
35.51
38.19
37.76
29.84
36.26
34.66
32.79
32.94
32.20
21.62
34.78
34.92
44.16
29.67
37.63
35.56
33.29
32.15
28,433
23,221
23,235
24,914
22,419
22,442
26,317
22,424
23,687
24,795
26,234
20,173
24,218
22,599
21,237
19,506
18,184
19,275
17,711
21,125
18,764
16,808
23,796
18,180
18,742
20,100
733,727
732,054
732,390
731,690
735,066
740,032
760,788
740,360
728,344
727,116
725,410
725,219
723,654
723,245
720,970
720,691
719,274
718,684
718,335
716,480
712,887
713,444
713,387
711,699
710,763
708,853
38.75
31.72
31.72
34.05
30.50
30.33
34.59
30.29
32.52
34.10
36.16
27.82
33.47
31.25
29.46
27.07
25.28
26.82
24.66
29.48
26.32
23.56
33.36
25.54
26.37
28.36
22,656
21,534
17,259
21,500
20,090
18,312
21,213
22,896
16,941
25,165
22,478
18,251
23,369
17,959
17,494
16,932
0
0
0
0
0
0
0
0
0
0
707,964
706,676
706,912
702,933
703,907
708,081
723,824
708,244
698,831
698,159
695,527
695,413
693,090
692,849
691,134
690,838
0
0
0
0
0
0
0
0
0
0
32.00
30.47
24.41
30.59
28.54
25.86
29.31
32.33
24.24
36.04
32.32
26.24
33.72
25.92
25.31
24.51
684,707
19,622,679
34.89
2
3
4
5
6
7
8
9
10
11
12
13
Totals
568,539
18,844,562
30.17
-13.54%
324,049
11,224,382
28.87
-17.26%
-4.31%
TACS LABOR RELATED ADJUSTMENTS
Administrative Agency decision
Administrative Agency settlement
Arbitration decision
Back Pay – Typically 80 hours or more
Decision - Court of Law
Dispute Resolution Team Decisions – NALC
Equal Employee Opportunity Commission (EEOC) decision
Equal Employment Opportunity Commission (EEOC) settlement
Grievance settlement (general hours adjustment)
Grievance settlement (lump sum)
Merit Service Protection (MSPB) settlement
Merit Service Protection (MSPB) decision payment
Pre-Arbitration settlement
Redress settlement (EEOC)
TACS LABOR RELATED ADJUSTMENTS (cont’d)
Grievance - Lump Sum <10,000
The
reason …
Grievance
Settlement:
(Article 15)
And mail to …
The type
of
claim …
The
amount of
claim …
File the claim by
…
Lump
sum
< $10,000,
(Preferred
method)
1
GATS
GATS
(Not
recommended)
PS Form 2240
or
2
PS Form 2240-R
with
GATS grievance
number,
employee’s
name, social
security number,
pay periods
covered,
signature and
telephone
number of Postal
Service
authorizing
management
official
USPS SCANNING
Payroll
Operations AND IMAGING
Processed
by …
1
(Payroll
Benefits
for Rural,
PS Form
2240-R)2
(Processed
automatically through
GATS/APS interface)
CENTER
PO BOX 9000
SIOUX FALLS SD
57117-9000
TACS LABOR RELATED ADJUSTMENTS (cont’d)
Grievance - Lump Sum >10,000
And mail to …
The
reason …
The type of
claim …
The
amount of
claim …
File the claim by
…
Processed
by …
Grievance
Settlement:
(Article 15)
Lump sum
≥ $10,000
and
<
$100,000
(Preferred method)
1
GATS
and
supporting
documentation
generated from
GATS
GATS
and
Payroll
Services
See supporting
documentation
generated from
GATS instructions.
(Not
recommended)
5
PS Form 8039
and
Copy of settlement
Payroll
Services
EAGAN IT/ASC
FINANCIAL
PROCESSING UNIT
PAY LOCATION
9616
2825 LONE OAK
PARKWAY
EAGAN MN 551219616
Payroll
Services
EAGAN IT/ASC
FINANCIAL
PROCESSING UNIT
PAY LOCATION
9616
2825 LONE OAK
PARKWAY
EAGAN MN 551219616
≥
$100,000
5
PS Form 8039
and
Copy of settlement
1
TACS LABOR RELATED ADJUSTMENTS (cont’d)
Grievance - Hours Adjustment
The reason
…
The type of The amount
claim …
of claim …
File the
claim by …
Processed by
…
AND MAIL TO …
Grievance
Settlement:
(Article 15)
hours
calculation
PS Form
2240
or
2
2240-R,
with
GATS
grievance
number
Payroll
Operations
USPS
SCANNING AND
IMAGING
CENTER
PO BOX 9000
SIOUX FALLS SD
57117-9000
PS Form
4
8038
and
PS Form
5
8039
and
Copy of
settlement
Payroll Services
< 80
consecutive
hours
≥ 80
consecutive
hours
(Payroll
Benefits for
Rural, PS
Form 2240-R)2
EAGAN IT/ASC
FINANCIAL
PROCESSING
UNIT
PAY LOCATION
9616
2825 LONE OAK
PARKWAY
EAGAN MN
55121-9616
TACS LABOR RELATED ADJUSTMENTS (cont’d)
Class Action - Lump Sum or Hours
The reason …
Class action
grievance
settlement (Article
15)
The type of The
File the claim by Processed And mail to …
claim …
amount of …
by …
claim …
Lump sum
or
Hours
calculation
Any
amount
Grievance
settlement
3
worksheet
and
Copy of
settlement
Payroll
Services
EAGAN
IT/ASC
PAY
LOCATION
9633
2825 LONE
OAK
PARKWAY
EAGAN, MN
55121-9633
TACS LABOR RELATED ADJUSTMENTS (cont’d)
Agency - Lump Sum
The reason …
Agency or prearbitration
settlement
The
type of
claim
…
The amount
of claim …
File the claim Processed
by …
by …
AND MAIL TO …
lump
sum
< $10,000,
PS Form
5
8039
and
Copy of
settlement
Payroll
Services
EAGAN IT/ASC
PAY LOCATION
9633
2825 LONE OAK
PARKWAY
EAGAN, MN 551219633
≥ $10,000
PS Form
5
8039
and
Copy of
settlement
Payroll
Services
EAGAN IT/ASC
FINANCIAL
PROCESSING UNIT
PAY LOCATION
9616
2825 LONE OAK
PARKWAY
EAGAN MN 551219616
TACS LABOR RELATED ADJUSTMENTS (cont’d)
Agency - Hours Adjustment
The reason …
Agency or prearbitration
settlement
The type of
claim …
The amount
of claim …
File the claim Processed
by …
by …
AND MAIL TO …
hours
calculation
< 80
consecutive
hours
PS Form
5
8039
with
GATS
grievance
number
Payroll
Services
EAGAN IT/ASC
PAY LOCATION
9633
2825 LONE OAK
PARKWAY
EAGAN, MN
55121-9633
≥ 80
consecutive
hours
PS Form
4
8038
and
PS Form
5
8039
and
Copy of
settlement
Payroll
Services
EAGAN IT/ASC
FINANCIAL
PROCESSING
UNIT
PAY LOCATION
9616
2825 LONE OAK
PARKWAY
EAGAN MN
55121-9616
TACS LABOR RELATED ADJUSTMENTS (cont’d)
Exceptions & References
1
Except for step 1 or Informal Step A settlements, if the grievance does not have a GATS
number, the supervisor, postmaster or Postal Service designee of the NALC Dispute Resolution
Team should have the grievance logged in and (if less than $10,000) paid through GATS by a
district labor relations staff member.
2
Found at http://blue.usps.gov/formmgmt/forms/2240.pdf and
http://blue.usps.gov/formmgmt/forms/ps2240r.pdf.
3
Found on the Headquarters Compensation web page under Reference Tools and then Other
Compensation Calculators.
4
Found at http://blue.usps.gov/formmgmt/forms/ps8038.pdf.
5
Found at http://blue.usps.gov/formmgmt/forms/ps8039.pdf.
MISCELLANEOUS TACS TOPICS
- CMS / TACS INTERFACE
- COMPARISON OF PS FORM 50 INFO TO TACS
MASTER FILE
- DISALLOWED TIME ISSUES
- QUESTIONS?