Transcript Vision for the Dean of Students Office

Dean of Students
University of Wisconsin – Stout
Wisconsin’s Polytechnic Institute
Attendance
• Missed class
• Withdrawals
Academic
FERPA
Conduct
Students of
Concern
• Dismissal
• Probation
• Policy
• Parents
• Academic
• Non-academic
• Due Process
• Harm to self
• Harm to
Others
Judicial
Affairs
• Student Behavior
• Administrative
Code
• Hearings
• Due Process
FERPA
• Confidentiality
• Parents
• Release Form
 Revised
10/10 EAC
 The attendance policy of each instructor
is to be submitted in writing to each
student at the beginning of the course.
Attendance is likely to affect the
student’s achievement and it is at the
instructor’s discretion as to how class
attendance and participation are factored
into the student’s overall grade for the
course.

When a student must be away from campus for an
extenuating circumstance, and particularly if longer
than 3 days or more, notification for student absences
will be issued by the Dean of Students Office, 715-2321181 or email: [email protected].
Documentation is required. This notification does not
change attendance policies put in effect by the
instructor and is a courtesy memo only, letting the
instructor know the whereabouts of the student. Using
this process to determine excused absences and/or
work assignments is determined by the instructor.
 Regular
Session (semester courses)
• Can ADD/DROP during first 7 calendar days or 5
business days on Access Stout.
• Can DROP during first 14 calendar days via
AccessStout.
• ADDs after 7 days or drops after 14 days require
a Program Card
 Use
of word “MAY” equals flexibility
• You may share info with parents under certain
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conditions
College-parent relationship
We can decide what to do
Release of information is situational
Signed release form provides transcript info
Provision for release of academic or
disciplinary info
Specifies what info is to be released and to
whom
http://www3.uwstout.edu/stusrv/dean/upload/ferpa.pdf
 Student
employment records are part of
their “educational records”.
 FERPA doesn’t apply to law enforcement
records
 Heath and safety emergency exception is
only for imminent threats
 Academic committee meetings in public
forum may not discuss student academic
records
 Dismissal
Policy
 For students who appeal, in some cases
we require the Program Director to
support the student’s appeal.
• Close to graduation
• Been in program for more than a year
• In core classes performing poorly
BEHAVIOR THAT RAISES CONCERN OF
HARM TO SELF OR OTHERS
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Disruptive Behavior
Inappropriate
Communication
Threats toward others
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Troubling Behavior
Overt references to suicide
Loss of contact with reality
Comments or work that
references violence
Attending class under the
influence.
Joan Thomas – Dean of Students
Deb Shefchik (Chair) – Associate Dean of Students
John Achter – Director Counseling Center
Ann Hoffman – Asst. Director Residence Life
Lisa Walter – Chief of Police
Janice Lawrence-Ramaeker – Student Health Services
Behaviors cause concern for the health and safety of individuals or the
community
Trained in threat assessment (IACLEA, Homeland Security, UW-System)
Incident Reporting through Maxient
https://publicdocs.maxient.com/incidentreport.php?UnivofWisconsinStout
 14.03
• (a) seeks to claim credit for work or efforts of
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another w/o authorization or citation
(b) uses unauthorized materials or fabricated data
in any academic exercise
(c) forges or falsifies academic documents or
records
(d) intentionally impedes or damages the academic
work of others
(e) engages in conduct aimed at making false
representation of a student’s academic performance
(f) assists other students in any of these acts
 1. conference
with student to discuss allegations
 2. determine findings
• Disciplinary sanction UWS. Ch. 14(1) d – h
3. Written letter to students (email OK)
description of misconduct
sanction recommended
right to request a hearing
copy of institutional procedures (UWS ch. 14)
Letter to Student - example
You are here: Dean of Students » Student Letter
(Date)
(Student's Name)
(Student's Address)
Dear (Student's Name):
After considering the evidence and the results of our conference on (date), I have concluded that you
did engage in academic misconduct in my course (title and number) on (date). I believe the following
facts support my conclusion: (Description of the facts on which the instructor's conclusions were
based.)
In response to your actions in my course, I have decided upon the following sanction: (Specify in
full.)
As explained in section UW 14.06 (3) (c), you have the right to a hearing under s. UWS 14.08 to
contest my determination that academic misconduct occurred, the choice of sanction, or both. If you
desire a hearing, you must file a written request with the Dean of Students within ten days of
personal delivery or mailing of this report. If you do not request a hearing within this period, the
determination of academic misconduct shall be regarded as final, and the disciplinary sanction
specified above shall be imposed.
A copy of this report has been filed with the Dean of Students in order that the Dean may decide
whether to seek further disciplinary action under Section 14.07 of the UW-Stout procedures.
Questions on the process can be directed to the Dean of Students Office. Additional copies of the UWStout Academic Disciplinary Procedures are also available upon request.
Sincerely,
(Instructor's signature)
Enclosure
cc: Joan Thomas, Dean of Students
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 Dangerous
conduct
Stalking,
 Harassment,
 Illegal use of drugs/alcohol, unauthorized use
of or damage to property.
 Disruption of university-authorized activities
 Forgery/falsification
 Misuse of computing resources
 False statements regarding university matters
 Violations of UWS Ch. 18
 Violation of University rules and policies
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Written reprimand
Denial of privileges
Payment of restitution
Educational or service sanctions
Disciplinary probation
Imposition of reasonable terms & conditions on
continued student status
Removal from a course in progress
Enrollment restrictions on course/program
Suspension
Expulsion

Students can appeal a grade if:
• Error in computation
• Grading was based on factors other than those
stated in the syllabus or that were prejudicial or
capricious.
• The student bears the burden of proof in
establishing existence of above factors.
• Appeal must be made within one year from time
assigned
Student contacts
instructor with
documentation of
error
Instructor maintains
accuracy of grade
Instructor determines
grade change should
be made and takes
appropriate action
Student submits
written request to
Dept. Chair for
mediation
Instructor determines
grade change should
be make and takes
appropriate action
Instructor and Chair
maintain accuracy of
grade
Student files written
request for hearing
with Dean of Students
Office.
 Student
will miss 3
weeks of school and
wants course
converted to online
 Student will miss
class based on
religious beliefs
 Parent thinks
instructor is
incompetent.
 Student
will miss
class to compete on
golf team.
 Student wants a
grade change to
remain academically
eligible.
 Student wants to take
final early for family
vacation – ticket
bought