Transcript Room Parent Meeting - Doss Elementary PTA

Committee Chair Meeting
TUESDAY, SEPTEMBER 9, 2014
Thank you for your time and
commitment to serving our Doss
students, staff, and school!
Agenda
 Welcome
 Committee Chair Responsibilities
 Financial
 Coordination
 Communication
 PTA Office and Property
 Treasurer Tips
 Your Relationship with Me
Financial
 Prelim 2014-2015 Budgets
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Your input and review is critical
Budget Request Forms due by Friday, Sept. 12th
 Tips:
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Do not go over! PTA cannot reimburse you over approved budgeted
amount
All questions regarding validity of an expense should be brought to
Treasurer’s attention
 Donations & PIE (Partners in Education)
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Check with Julie Payne, PIE Chair, before soliciting donations
Follow PIE process, acknowledgment
Ensure your donors are being recognized appropriately
Log into austinpartners.org ; sign up to volunteer at Doss if you
plan to have 1:1 with children
Coordination
 PTA Calendar
 Updates to LivingTree and Doss PTA Website calendars
 Set a date? Email [email protected]
 LivingTree
 Each Committee has its own group; all Chairs/Co-Chairs included
 Invite volunteers into your group (can be Doss and non-Doss)
 Volunteers
 Updates almost complete. Online sign-up – SOON!
 Rebecca Young heading up Volunteer Packet/Process
 School Space
 Building Request Form in Main Office (yellow)
 Submit to Sherrise Palmer when date is set for event
Communications
We have a coordinated approach to our communications
 LivingTree
 Over 85% of ALL Doss families are connected
 Ability to target specific grades/groups/classes
 Ability to petition new volunteers
 Facebook and Twitter
 Want your event highlighted?
 Email [email protected]
 Submit by Sunday of the week you want it posted
 If time-sensitive, then indicate a suggested day
 President and Communications Chair have authority over
what is posted
Communications
 The Blast
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Scheduled to go out late Wed/early Thurs
Submit blurbs the Sunday prior to [email protected]
President has final editing authority
 Doss Website
 Update Committee’s webpage. Send to [email protected]
 Indoor Marquee
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Send Powerpoint slides to Julie Choyce at [email protected]
Updates weekly
 Wednesday Folders
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Primarily AISD and school info. Limited paper from PTA,
must be approved by President.
 AM Announcements
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Email Sherrise Palmer, Doss Clerk [email protected]
PTA Office & PTA Property
 PTA Office (“The Closet”)
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End of Yellow hallway near the Atrium
Each Committee Chair has hanging folder where your mail/forms are put
Lockbox for those Committees that have money coming in
All Treasurer forms can be found there
 Dungeon
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Storage for larger PTA items.
Entry is outside, below cafeteria, near garbage receptables
Get permission from Dandre Whitehead, PTA Property Chair
 Read Naturally Room
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Storage for smaller PTA items
Across from Library entrance
Getting Reimbursed for Expenses
 Your Grade Level Coordinator will be aware of your budget for parties.
 PTA Office has everything you need in the check request station.
 PTA forms can also be found on the website at www.dosspta.org.
 Present a sales tax exemption certificate (available in the office) when
purchasing items for Doss to avoid paying sales tax. You cannot not
be reimbursed for sales tax.
 Items purchased must be 100% for school use
 Check request process:
 Must have 2 signatures (not related by blood/marriage)
 Receipts/invoices must be attached
 Make sure all rooms parents know this process
 Requests turned in by Friday at 3pm should be completed by the
following Wednesday
 Email Erin Brooks at [email protected] for questions!
Check Request Form
Your Relationship with Me
 We’re in this together . . . for our kids and our school
 Contact me first with any problems within the PTA
 President of PTA is an ex-officio member of all committees. Please
copy me on emails and invite me to meetings if:
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your committee is working on something school-wide or will be affecting
all Doss families or PTA membership at large,
your committee is considering a major departure from the way things
have been done,
your committee is doing fundraising or solicitations for an event,
program, or project
 All contracts must be signed by the President
 THIS is a wonderful community. . . .
Doss Elementary . . . where our future takes shape