Transcript Slide 1

Unit Annual
Program Planning
Buckeye Council
2015 Program Kick Off
Why Plan?
o No venture was ever successful without a well-laid plan.
o A well planned annual program impacts your:
o Scouts, who get excited about upcoming events & stay with the unit
throughout the year
o Leaders, who can prepare to deliver the best possible program, making
their job easier and more enjoyable
o Families, who are informed about activities - including dates, costs, &
volunteer needs – and can put your events on their calendar first
o Unit finances – with a well planned program, building a unit budget is a
snap
o Plan your work & work your plan for the smoothest year ever!
Building Your Plan
o Keep it simple!
o Involve others (leaders, Scouts, families, etc.)
o Tie it to the Aims & Purposes of Scouting, utilizing
the Methods of Scouting
o Use available resource (i.e. Pack & Den Resource
Guide, Troop Program Features, Ideal Year of Scouting)
o Plan your monthly Pack/Troop/Crew theme and
major activities
Building Your Plan
o Dens/ Patrols plan their own program around
Pack/ Troop program
o Plan to participate in District & Council Events
o Include community service projects
o Include projected costs for activities & events
o Stay at least two months ahead when finalizing
and delivering your program
Let’s Start With the Cubs…
What are the “Purposes”
of Cub Scouting?
o The “Purposes” of Cub Scouting outline the
traits & skills we hope to instill through the
Cub Scouting Program.
o ALL activities in Cub Scouting should be able
to be ties into one or more of these areas.
The 10 Purposes of
Cub Scouting are:
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Character Development
Spiritual Growth
Good Citizenship
Sportsmanship &
Fitness
o Family Understanding
o Respectful
Relationships
o Personal Achievement
o Friendly Service
o Fun & Adventure
o Preparation for Boy
Scouts
Cub Scout Den & Pack Resource Guide
o The Den & Pack Meeting Resource Guide is designed to help
prepare you for your den and pack meetings and to provide
you with the tools necessary to advance your boys along the
Cub Scout advancement trail while having fun.
o This resource is free online! Visit
www.scouting.org to download your
copy and additional resources.
Cub Scout Den & Pack Resource Guide
o The guide contains the following for each month:
o Den meeting plans – from start to finish, including all resource and
material needs
o Pack meeting plans – from before the meeting to after the meeting,
including openings, activities, recognition ceremonies, closings,
Cubmaster’s minutes, and more
o Program Highlights for the month
o Plans for monthly Pack Planning Meeting
o Pack Committee and Committee Member reminders and responsibilities
for each month
o Following the Den Plan will naturally achieve annual
advancement goals and distributing individual meeting plans
easily spreads the work out amongst all parents & leaders
Monthly Core Values
Sample Plans from the Guide
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Den Leader Plans Focus on Each Adventure and Elective
Tiger Den Meeting #1
Wolf Den Meting #1
All new Adventure Meetings
Bear Den Meeting #1
due at the end of May !
Webelos I Den Meeting:
Webelos II Den Meeting:
The Extra Sizzle…
o Den and Pack Meetings form the core of a Cub Scout’s
year, but the special activities add the extra sizzle that
keeps them wanting more.
o Include activities like those below in your annual plan.
Participate as a Den or Pack for maximum benefit.
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Pack Pinewood Derby
Cuboree
Pack Picnic
Day Camp
Camp Conservation Day
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Cub Resident Camp
Rubber Duck’s Overnight
Pack Lock-In
Cedar Point Scout Day
Hike the Ohio Canal Trail
Total Program Cost
o Once you’ve finished your program plan, you are
ready to build the annual cost per Scout.
o Share this cost with your families at your Program Kick Off
o Include all activities (including at least one camp) in
your cost.
o Don’t skimp or under-estimate your costs
Total Program Cost
Example
Activity Cost……………………………………………..$200
Operating Cost……………………………………………$60
(Includes Registration/Insurance, Boy’s Life, Uniform, Handbook, Badge)
Total…………………….…………………………..……..$260
Break and Moment of Levity
Pie Chart That Resembles Pac-Man
Resembles Pac-Man
Does Not Resemble Pac-Man
Shifting Now To Boy Scouts…
What are the “Aims of Scouting?”
o The Scouting program has three specific objectives,
commonly referred to as the “Aims of Scouting.”
o ALL Scouting activities should be able to be tied to
one or more of these “Aims.”
The “Aims of Scouting” are:
o Character Development
o Citizenship Training
o Personal Fitness
Building Your Troop Program
o Start with your monthly activity
THAT’S WHY THE BOYS ARE HERE
o Let the boys tell you what they want to do.
o Plan your meetings prior to the activity with demos &
competitions designed to give the boys skills they can
practice on your outing
Sample Monthly Meeting Plan
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Meeting on Mondays, based on 4 Mondays a
month
Meetings on 1st, 2nd, & 3rd Mondays preparing for
weekend campout with demos & competitions
Campout Friday thru Sunday following 3rd Monday
Meeting – standard time for monthly activities
Patrol Leader Council (PLC) Meeting on the 4th
Monday to plan next month’s program
NO TROOP MEETING Mondays following campouts.
Troop 122 May Program
Monthly Outing/ Super Activity – Canoeing
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1 Dist.
Commish Mtg
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5 Troop Mtg.
Water Safety
@ Charter Org.
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8 Dist
Roundtable
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12 Troop Mtg.
Canoeing Skills
@ Charter Org.
13 Troop
Committee
@ Charter Org.
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19 Troop Mtg.
Canoe Practice
@ Lake/ Pond
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{-Canoe Trip
To Jack’s Fork
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River----}
26 No Troop Mtg.
PLC Meeting
@ Charter Org.
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Troop Program Features
o Three volumes of COMPLETED meeting & activity
plans with built in advancement and service
opportunities.
o Each volume includes 12 activities
o Literally 3 years worth of programming
Troop Program Features Topics
Volume 1:
Volume 2:
Volume 3:
Aquatics
Environment
Physical Fitness
Athletics
First Aid
Pioneering
Backpacking
Fishing
Public Service
Boating/ Canoeing
Forestry
Safety
Business
Health Care
Science
Camping
High Adventure
Shooting
Citizenship
Hiking
Special Cooking
Communications
Hobbies
Sports
Cooking
Leadership
Tracking
Cultural Awareness
Mechanics
Wilderness Survival
Emergency Preparedness
Nature
Wildlife Management
Engineering
Orienteering
Winter Camping
Troop Program Resources
The companion manual to the 3 volumes of Troop
Program Features.
Scoutmaster’s Minutes
Games
Ceremonies
Interfaith Worship Services
Glossary of Scouting Terms
Pearls of Wisdom &
Quotes from B.P.
Founders of the BSA
Forms
Clip Art
Contents on CD
Sample Troop Program
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August
September
October
November
December
January
February
March
April
May
June
July
3 Day Hiking Campout @ Red River Gorge
3 Day Survival Campout
3 Day District Fall Camporee
3 Day Shooting Sports Campout
Overnight Lock In
3 Day District Klondike Derby
3 Day Campout in Parkersburg, WV
3 Day Fishing Trip to Bennett Springs
3 Day District Spring Camporee
3 Day Canoe Trip to Jack’s Fork River
3 Day Hiking Campout
7 Day Summer Camp at Seven Ranges
o 11 Day Philmont Trek (optional)
$16
$10
$20
$20
$15
$20
$18
$18
$20
$36
$16
$255
$1200
Total Program Cost
o Once you’ve finished your program plan, you are
ready to build the annual cost per Scout.
o Share this cost with your families at your Program Kick Off
o Include all activities (including at summer camp) in
your cost.
o Don’t skimp or under-estimate your costs
Troop Program Planning
o Total Activity Cost ……………………………………………$464
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July ‘13-June ‘14, excluding Philmont
o Total Operating Cost .…………………………..……………$80
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Includes Registration, Boys Life, Uniform, Handbook, Badge
o Total Cost per Scout ……………………………..…………$524
Break and Moment of Levity
Pie Chart about Procrastination
Unit Budget Building Principles
o Comes directly from Program Plan
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Build your PROGRAM first and your BUDGET second
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The program you want should drive you to get the funding you need
The funding you already have should NOT limit the program your Scouts get
Don’t understate this amount when presenting to families
o Include all sources of income in your budget
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Dues, Fundraisers, Popcorn Sales
o Determine how much money must be raised to provide
one year of top-notch program for all Scouts
THIS SHOULD BE YOUR POPCORN GOAL
o Scouts should have the opportunity to earn their way to
all activities and events- teaches responsibility
How to Make Popcorn Work for You
o Unit fundraisers such as the Popcorn Sale allow Scouts to pay
their own way
o Unit commissions can be used to subsidize activities to keep costs low
o Scouts can earn Scout Bucks they can use to pay for gear, District Camporees, Summer
Camp, etc.
o Selling Popcorn also teaches life skills that reinforce the
Scouting mission
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Goal Setting
Communication Skills
Money Management
Decision Making.
Salesmanship
Self Confidence.
Program Planning & Budgeting
Resources such as the
Unit Budget Planning
tools in .pdf or excel are
available to help you
plan & execute your own
exciting program plan.
Links are available form
the Council Web Site
Summary
o Program Planning Leads to Quality Year Round Program
o Well planned events, increased participation, retention of members,
informed adults, reduced stress on unit leadership, good utilization of
resources and Scouting opportunities
o Budget Planning Supports Unit Program
o teaches responsibility, ensures all Scouts can participate in all activities,
reduces financial burden to families & leaders, allows unit to expand
programs
Questions?
Thank you for your time and participation
Annual Program Planning & Preparation
Buckeye Council
2015 Program Kick Off