Transcript Document

Electronic Death Registration
In California
MEDICAL FACILITY TRAINING
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DC
Death Certificate
DP
Disposition Permit
VS-9e
VS-11e
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MEDICAL FACILITY TRAINING
VS-11e
PI
Personal Info
MI
Medical Info
CI
Coroner Info
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MEDICAL FACILITY TRAINING
Icons
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Search Lists
State/Foreign Country
Hispanic
Race
Occupation
Kind of Industry
Embalmers
Funeral Homes
Medical Facilities
Physicians (MDs & DOs)
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Field Sensitive Help
Select Date
Remote Attestation
MEDICAL FACILITY TRAINING
View PAC Fax image
Listen to Voice
TRAINING NOTE:
• When using the Training Environment of EDRS,
DO NOT create a Death Certificate of any live person
• Please use Cartoon, TV, Movie or other fictional characters
• Creating a DC of a living person is a violation of privacy
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MEDICAL FACILITY TRAINING
LOG IN & CREATE RECORD
• Enter User Name and Password
• Record Options > Create New Record
• DO NOT Assign Record Access
• DO NOT alter default values
Note: Assigning Record Access allows other EDRS users to edit/modify a given
record. Record Access is NOT the Funeral Home, Medical Facility, ME/Coroner, or
Local Registrar on the Death Certificate.
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MEDICAL FACILITY TRAINING
STEP 1
PERSONAL INFORMATION
• Enter PI
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First Name
Last Name
DOD
Time of Death
Sex
DOB (optional)
MEDICAL FACILITY TRAINING
STEP 2
MEDICAL INFORMATION
STEP 3
• Enter MI
• Validations
• Validations > Validate MI
• Validations > SpellCheck MI
• Record Options > Print Working Copy
• Required BEFORE Submitting MI for LR Review, if
applicable
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Use search icon to auto-populate Fields 115 & 116 or enter Physician’s name &
Title in Field 115, Physician’s License in Field 116.
These fields may be blank when Submitting MI for LR Review.
• If Coroner assigns number BEFORE Physician attests, select Record Options >
Refer to ME/Coroner, then enter number in Field 108A
• If Coroner assigns number AFTER Physician attests, select Record Options > Refer
to ME/Coroner
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MEDICAL FACILITY TRAINING
MEDICAL INFORMATION
STEP 3
(continued)
• Submit MI for LR Review
• Record Options > Submit MI for LR Review
MI (excluding 115 and 116) is now LOCKED for updates
• Verify MI Review status in Decedent Folder
• Record Options > Decedent Folder
MI Review = SUBM
• For Coroner Referrals, go to STEP 4A
• For Physician Signature, go to STEP 4B
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MEDICAL FACILITY TRAINING
REFER TO ME/CORONER
STEP 4A
• Refer to ME/Coroner
• Record Options > Refer to ME/Coroner
• Contact the Local Health Department for additional
county specific requirements
• Verify attestation status in Decedent Folder
• Record Options > Decedent Folder
• REV - ME/C reviews reportable case, assigns coroner referral #
• ACC - ME/C accepts case, assigns coroner referral#, ME/C attests
• DECL - ME/C declines case, no further action needed, “NONE” will appear
in coroner referral field
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MEDICAL FACILITY TRAINING
Remote Attestation
STEP 4B
• Required BEFORE Requesting Remote Attestation
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Use search icon to auto-populate Fields 115 & 116 or enter Physician’s name &
Title in Field 115, Physician’s License in Field 116.
• If Coroner assigns number BEFORE Physician attests, select Record Options >
Refer to ME/Coroner, then enter number in Field 108A
• If Coroner assigns number AFTER Physician attests, select Record Options > Refer
to ME/Coroner.
• Request Remote Attestation
• Record Options > Request Remote Attestation
• Enter Physician’s fax number.
• MI (including 115 & 116) is now LOCKED for updates
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MEDICAL FACILITY TRAINING
REMOTE ATTESTATION
The Physician will Receive…
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MEDICAL FACILITY TRAINING
Physician
Fax
Coversheet
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MEDICAL FACILITY TRAINING
Physician’s
Copy of the
Death Certificate.
To be signed and
Faxed back to
CA-EDRS.
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MEDICAL FACILITY TRAINING
Remote Attestation
STEP 4B
(continued)
• Verify attestation status in Decedent Folder
• Record Options > Decedent Folder
MI Rem ATTEST = REQ when requested
MI Rem ATTEST = ATT when attested
• Review Attestation
• View FAX Attestation
• Listen to Voice attestation
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MEDICAL FACILITY TRAINING
view FAX remote attestation
or
hear VOICE remote attestation
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MEDICAL FACILITY TRAINING
View the Remote Attestation from the
Medical Certifier / Physician
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MEDICAL FACILITY TRAINING
View
Remote
Attestation FAX
Confirm:
•Physician’s signature
•No Changes
•No modifications
•No additions
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MEDICAL FACILITY TRAINING
View
Remote
Attestation FAX
Confirm:
•Physician’s signature
•No Changes
•No modifications
•No additions
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MEDICAL FACILITY TRAINING
Hear the Remote Attestation from the
Medical Certifier / Physician
Physician’s voice stating Physician name +
information is correct + Decedent name
Physician’s voice stating License
Number = License Number in field 116
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MEDICAL FACILITY TRAINING
TRANSFER RECORD
• Select Record
• Transfer to Funeral Home
• Record Options > Transfer
• Select Funeral Home “Organization” or Medical Facility.
Note: Transfer allows an EDRS Funeral Home or EDRS Medical
Facility “Organization” to edit/modify a given record. The
“Organization” is NOT the Funeral Home or Medical Facility on the
Death Certificate.
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MEDICAL FACILITY TRAINING
Death Certificate
VS-11e
DEMO REGISTRAR, MD MPH
DEMO PHYSICIAN MD
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MEDICAL FACILITY TRAINING
THANK YOU
This completes the Medical Facility training
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MEDICAL FACILITY TRAINING