www.nda.agric.za

Section 18 of the PAIA states that, a request must be made on any form as long as it is addressed to the Information Officer of a government department, it is acceptable.

False

True

Remember the need to complete the prescribed Form A. Try gain!

EXCELLENT! A prescribed Form A must be completed to commence a PAIA request.

Again you have an option to go to 17 for more learning or proceed home to 38.

Proceed to 38!

Choose the detour to 17

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Interactive learning:

Promotion of Access to Information Act, Act 2 of 2000

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33 34 37

38.

On records that cannot be found, Section 23 of the PAIA mentions that (a) if all reasonable steps have been taken to find a record requested: and

(b)

there are reasonable grounds for believing that the record — (i) is in the public body’s possession but cannot be found: or (ii) does not exist; the information officer of a public body must by way of affidavit or affirmation notify the requester that it is still possible to give access to that record, however, an extension of the timeline should be agreed upon.

False

True

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Interactive learning:

Promotion of Access to Information Act, Act 2 of 2000

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17. A requester who cannot read or write should not be assisted in completing a PAIA request by DAFF officials

True

False

OH!!! NO!!!

The correct answer is that the Office of the Chief Information Officer will respond to a PAIA request in writing on behalf of the Information Officer. Now go back to 31.

FACT: A requester who cannot read or write should be assisted by DAFF officials. Continue learning and go to 18!

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Promotion of Access to Information Act, Act 2 of 2000

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24 22 21 36 35 37 38 32 31 33 34

18. A record is any recorded information regardless of form of medium; in possession by a public body; and whether or not it was created by that body.

18.1 True

18.2 False

That is not correct. The statement that … A

record

is any recorded information regardless of form of medium; in possession by a public body; and whether or not it was created by that body … is correct. Now try again at 19.

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Interactive learning:

Promotion of Access to Information Act, Act 2 of 2000

20  36 26 17 18 24 21 35 38 33 34 37

19. PAIA is one of the most democratic Acts in the world!

19.1 True

17.2 False

Good, proceed to 27!

19. According to Section 22 of the PAIA, the Information Officer must notify any requester of the fees payable on request for information. Where applicable, the fees must be paid before further processing of any request in accordance with prescribed regulations.

38.1 True

38.2 False

No! Move to 20!

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Interactive learning:

Promotion of Access to Information Act, Act 2 of 2000

 25 36 17 18 24 21 35 37 38 32 31 33 34

20. PAIA access fees include ....

20.1 Fees for time spent on a search for and preparation of a record

20.2 R15 per hour, excluding the first hour; and includes cost for making copies

Correct, just for more learning proceed to 21.

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Promotion of Access to Information Act, Act 2 of 2000

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35 38 33 34 37

21. The following people are excluded from paying fees for photocopies on PAIA requests; individuals earning R14 712.00 pa, and couples earning R27 192.00 pa, as well as personal requesters.

21.1 True

21.2 False

The statement that … Fees payable for photocopies

exclude

; individuals earning R14 712.00 and couples earning R27 192.00 per annum, as well as personal requesters …is correct. Proceed with caution to 22.

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Interactive learning:

Promotion of Access to Information Act, Act 2 of 2000

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22. Procedural requirements to request information in terms of PAIA prescribes for…

• 22.1 • The completion of a request Form A Payment of request fee of R35.00 where applicable,

• • 22.2 The completion of appeal Form D Do not make payment of R35.00 where applicable

Remember, the Appeals Form D is for appeals. In other words, the request application is the first step before appeals. Now go to 23!

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Promotion of Access to Information Act, Act 2 of 2000

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23. To access information through PAIA, a request on Form A can be delivered by fax only to the DAFF relevant office

True

False

That is true. Now because you took a detour at 32 you have to retrace your steps back to 28!

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Interactive learning:

Promotion of Access to Information Act, Act 2 of 2000

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Correct. Now go to 20 and do not look back!

As a matter of Fact! One of the means of lodging a PAIA request is by fax. There are other means. But Sometimes, learning is pure enjoyment and fun! Move to 24 ….

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Promotion of Access to Information Act, Act 2 of 2000

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… Enjoy a visit to the DAFF website and browse the DAFF PAIA manual and other relevant documents

www.daff.gov.za

Also e-mail the following officials for more information Agriculture and Forestry: [email protected]

Fisheries Management: [email protected]

… Now advance to 28

26.1 True

26.2 False

26. As long as the Requester has satisfied all requirements of the application for request, the request will be processed.

For as long as all requirements are satisfied and there is no ground for refusal, access to records shall be granted. Now try 25 again...

No! You hit a brick wall. Try gain

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Interactive learning:

Promotion of Access to Information Act, Act 2 of 2000

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23. The Bill of Rights is ...

23.1 A list of all human rights protected by the Constitution of the RSA

23.2 A framework of corporate conduct espousing the Batho Pele Principles

38 (continued..)

On records that cannot be found, Section 23 of the PAIA mentions that (a) if all reasonable steps have been taken to find a record requested: and

(b)

38 (continued..) Records that cannot be found or do not exist

23. (1)

(a) if all reasonable steps have been taken to find a record requested: and

(b) If

there are reasonable grounds for believing that the record — (i) is in the public body’s possession but cannot be found: or (ii) does not exist, the information officer of a public body must. by way of affidavit or affirmation notify the requester that it is not possible to give access to that record.

38 (continued..) The affidavit or affirmation referred to in subsection ( 1 ) must give a full account of all steps taken to find the record in question or to determine whether the record exists, as the case may be, including all communications with every person who conducted the search on behalf of the information officer.

Try 17

Finish line

True, PAIA does not also apply to a record held by the courts as indicated in Section 166 of the Constitution of the RSA.

33.1 An individual member of Parliament in that capacity

33.2 An individual member of a provincial legislature in that capacity

37.2 According to Section 19 of the PAIA, a request must be made on the prescribed form and addressed to the Information Officer at his/her address, fax or e-mail

37.3 According to the PAIA, a request must be made on the prescribed form and addressed to the Information Officer and followed by a call to the Office of the Minister

35.2 According to Section 19 of the PAIA, a request must be made on the prescribed form and addressed to the Information Officer at his/her address, fax or e-mail

No. But click here for some enlightening information ...

32. According to Section 19 of the PAIA, a request must be made on the prescribed Form A and addressed or delivered to the Office of the Information Officer or designated office.

True

False

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Promotion of Access to Information Act, Act 2 of 2000

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Promotion of Access to Information Act, Act 2 of 2000

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25 According to Section 19 of the PAIA, where requests are refused, a refusal correspondence with optional explanations for refusal may be sent to the requester.

True

False

Correct. See 26 for more information.

That is not correct. Learn more at 26...

26. More information!

Section 19 (2) of the PAIA Act states that if a requester has made a request for access that does not comply with section 18(l), the information officer concerned may not refuse the request because of that non compliance unless the information officer has— (a) notified that requester of an intention to refuse the request and stated in the notice— (i) the reasons for the contemplated refusal Now try again from 31.

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Interactive learning:

Promotion of Access to Information Act, Act 2 of 2000