Transcript Understanding the Legal Automation Market

Understanding the Legal
Automation Market
Corporate Secretary & Matter
Management Software
Company
LOGO
Agenda
1. Defining Legal Automation Products
2. Leading Products in the Marketplace
3. Key Benefits of Legal Automation
4. Introducing a New System to Users
5. Making a Purchase Recommendation
Defining Matter Management
Manage Corporate Legal Practice
MATTERS
COSTS
CONTACTS
DATES
Intellectual Property
Outside Counsel
Assigned Staff
Docketing
Litigation
Vendors
Opposing Parties
Contract Obligations
Employment
Budgets / Accruals
Client Contacts
Registrations
Transactions
Projections
Courts
Group Meetings
Any type of matter!
Allocations
Business Units
All law dept. dates
Matter Management Leaders
Mitratech
TeamConnect
& CLMS
www.mitratech.com
Highly flexible
Toolkit oriented for
maximum configuration
Enables complex
business rules
Excellent financial
management tool
Matter Management Leaders
Mitratech
TeamConnect
& CLMS
LT Online
Lawtrac
www.mitratech.com
www.lawtrac.com
Highly flexible
Excellent collaboration
tool
Toolkit oriented for
maximum configuration
Very responsive
customer service
Enables complex
business rules
Flexible system
Excellent financial
management tool
Solid workflow
components
Matter Management Leaders
Mitratech
TeamConnect
& CLMS
LT Online
Lawtrac
Corprasoft
Legal Desktop
www.mitratech.com
www.lawtrac.com
www.corprasoft.com
Highly flexible
Excellent collaboration
tool
Configurable without
programming
Very responsive
customer service
Most mature web
based product
Enables complex
business rules
Flexible system
Strong Microsoft
partnership
Excellent financial
management tool
Solid workflow
components
Toolkit oriented for
maximum configuration
Matter Management Leaders
Mitratech
TeamConnect
& CLMS
LT Online
Lawtrac
Corprasoft
Legal Desktop
Bridgeway
eCounsel
www.mitratech.com
www.lawtrac.com
www.corprasoft.com
www.bridge-way.com
Highly flexible
Excellent collaboration
tool
Configurable without
programming
Configurable without
programming
Very responsive
customer service
Most mature web
based product
Excellent ease of use
format
Enables complex
business rules
Flexible system
Strong Microsoft
partnership
Excellent financial
management tool
Solid workflow
components
Integrates with
Corporate Secretary
product
Toolkit oriented for
maximum configuration
Strong eBilling
components
Other Matter Management Players
Case & Point
Legal Files
Computer Law Systems
Legal Edge
EAG
ProLaw
Law Base
Serengeti Law
Law Manager
Tripoint
Key Benefits of Matter Mgmt
CUT COSTS
Establish approved O/C
based on cost analysis
Identify vendor billing
errors via automated
invoice auditing and
approval
Secure prompt payment
discounts via
improved billing
procedures
Key Benefits of Matter Mgmt
CUT COSTS
Establish approved O/C
based on cost analysis
Identify vendor billing
errors via automated
invoice auditing and
approval
Secure prompt payment
discounts via
improved billing
procedures
REDUCE RISK
Identify case trends
Make & justify decisions
based on analysis of
trends
Identify areas of
preventive law
Provide centralized date
and document repository
Key Benefits of Matter Mgmt
CUT COSTS
Establish approved O/C
based on cost analysis
Identify vendor billing
errors via automated
invoice auditing and
approval
Secure prompt payment
discounts via
improved billing
procedures
REDUCE RISK
Identify case trends
Make & justify decisions
based on analysis of
trends
Identify areas of
preventive law
Provide centralized date
and document repository
IMPROVE
EFFICIENCY
Reduce invoice
processing time
Improve service to
clients
Automate
redundant tasks
(invoice approval;
document creation)
Share the burden
(internal & external
collaboration)
Matter Management Case Study
American subsidiary of German company
Matter management Project Initiatives

To create a centralized legal organization
 Legal professionals are dispersed between 2
locations


To provide higher quality legal services to six
separate operating groups at law firm rates
To develop a process for analyzing and
improving results
Case Study Continued
Implementation of Initiatives

Secure, web based access for all legal
professionals
 Accomplished secure collaboration between
locations

Matter type specific configurations
 Enabled unique use of the system by each
functional area
Case Study Continued
Implementation of Initiatives continued…

Centralized database
 Allowed for streamlined reporting and analysis of
data
 Improved efficiency / accuracy in delivery service
to clients

Implementation of eBilling
 Reduced data entry time
 Provided ability to more granularly analyze billing
data
QUESTIONS ABOUT
MATTER MANAGEMENT SYSTEM
USES AND/OR BENEFITS?
Other Case Studies
Pharmaceutical Company
Energy Company
Food Service Company
Defining Entity Management
Manage Corporate Records
STRUCTURE
Organizational
Charts
Entity Ownership
Jurisdictional
Incorporations and
Qualifications
POSITIONS
ACTIONS
DATES
Directors / Officers
Bylaws
Filings
Committees
Annual Meetings
Corporate Meetings
Historical & Current
Securities
Some Executive
Compensation
Jurisdictional
Registrations
Elected / Retired
Dates
All corporate dates
Entity Management Leaders
Bridgeway
Secretariat
www.bridge-way.com
Only provider with integrated
entity and matter management
systems
Excellent ease of use features
Most mature US product
Entity Management Leaders
Datacare
Bridgeway
Secretariat
www.bridge-way.com
Global Corporate
Manager
www.data-care.com
Most efficient in global entity
Only provider with integrated
entity and matter management management
systems
Large blue chip client base
Excellent ease of use features
Fully web based
Most mature US product
Very robust functionality
Entity Management Leaders
Datacare
Bridgeway
Secretariat
www.bridge-way.com
Global Corporate
Manager
www.data-care.com
Most efficient in global entity
Only provider with integrated
entity and matter management management
systems
Large blue chip client base
Excellent ease of use features
Fully web based
Most mature US product
Very robust functionality
Transcentive
World Records
www.worldrecordsonline.com
Strong in equity plan
administration
Combines stock option and
entity management
Key Benefits of Entity Mgmt
CUT COSTS
Decrease time spent
repeating tasks
Free valuable
resources for other
tasks
Create / Protect
integrity of corporate
data
Key Benefits of Entity Mgmt
CUT COSTS
Decrease time spent
repeating tasks
Free valuable
resources for other
tasks
Create / Protect
integrity of corporate
data
CORPORATE
COMPLIANCE
More accurate,
centralized data
Sarbanes-Oxley & other
securities features
Management of
jurisdictional
registrations
Key Benefits of Entity Mgmt
CUT COSTS
Decrease time spent
repeating tasks
Free valuable
resources for other
tasks
Create / Protect
integrity of corporate
data
CORPORATE
COMPLIANCE
More accurate,
centralized data
Sarbanes-Oxley & other
securities features
Management of
jurisdictional
registrations
IMPROVE
EFFICIENCY
Quick search of
corporate history /
current information
Print screens, exports
to other programs &
valuable reports
Automate redundant
tasks (global retire;
document creation)
Share the burden internal collaboration
“Selling” a System Internally
1
To the USERS
•Develop a
project team
2
•Get the users
involved
5
•Evaluate the
“Now”
User
Involvement
•Conduct
systematic
Text of
ranking
products
3
4
•Evaluate
products
Text against
requirements
•Document
department
requirements
Evaluating the “Now”
Documenting Requirements
Category &
Discussion Questions
Matter Management
What is the process to
open a new matter?
What is required?
Who is responsible?
Requirement
Team
Member
Priority
There is a matter open log (see
example from Nancy) that will
also cover what is needed to
close a matter.
Nancy
High
What is the process to
close a matter in the
system? What is
required? Who is
responsible?
Do you ever delete or
archive matters?
What is the criteria
and process?
Mark status “closed” and put a
close date on the file. This
should be a rule that
automatically populates a close
date when you change the status.
Certain people should be able to
delete and purge. Others should
be blocked by a security feature
Bob
Medium
Erin
High
Activity Management
What departmental
calendar system is
used or should be
integrated?
MS Outlook integration needed
Need tickler and ability to set
recurring dates and dates far in
the future.
These comments from
your interviews
become requirements
for the system.
Priorities help you rank
the requirements.
Nancy
Medium
Evaluating the “Now”
Collecting Existing Documents
Category &
Discussion Questions
Matter Management
What is the process to
open a new matter?
What is required?
Who is responsible?
Requirement
Team
Member
Priority
There is a matter open log (see
example from Nancy) that will
also cover what is needed to
close a matter.
Nancy
High
What is the process to
close a matter in the
system? What is
required? Who is
responsible?
Do you ever delete or
archive matters?
What is the criteria
and process?
Mark status “closed” and put a
close date on the file. This
should be a rule that
automatically populates a close
date when you change the status.
Certain people should be able to
delete and purge. Others should
be blocked by a security feature
Bob
Medium
Section
Tab No. Document
Employment Group
Erin
1
Employment open/close
matter field summary
sheet
2
Subpoena log
Produced
By
Collect tools users
currently utilize in a
documents binder for
reference during
implementation.
Priority
High
Nancy
High
Erin
Med
Evaluating Products
Weighted Product Ranking Grid
Software Vendor 1
Category
Weight
Matter Management
50
Matter Types
Searching & Sorting
Physical File Management
Document Management
Calendar & Docket
Timekeeping
Email
Subtotal
Financial Management
50
Invoice Management
Budgeting
Electronic Billing
ERP Interface
Subtotal
Total
100
Sub Weight
Rank
Point
Value
20
20
10
10
15
10
15
100
4
4
4
4
4
4
4
35
25
20
20
100
4
4
4
4
Software Vendor 2
Rank
Point
Value
40
40
20
20
30
20
30
3
3
4
3
3
3
4
30
30
20
15
23
15
30
70
50
40
40
3
4
3
3
53
50
30
30
400
Comments
325
Comments
“Selling” a System Internally
To MANAGEMENT
2
•Evaluate the
“Now”
3
•Document
department
requirements
4
•Evaluate
products
against
requirements
Do your homework!
Compile your data




Cost / Benefit
analysis

5
•Conduct
systematic
ranking of
products
Current issues
Requirements
Evaluation criteria
Ranking
How long for it to pay
for itself?
Questions?
Contact info:
Office: 281-812-8381
Email: [email protected]
Company
LOGO