Transcript 2002 Conf Proceedings sales in ‘02

IEEE Sensors
VP Finances Report
Chris Schober
October 2004
Oct 28, 2004
IEEE Sensor Council
IEEE Sensors
Conference Summary
Chris Schober
October 2004
Oct 28, 2004
IEEE Sensor Council
Sensors Conference 2003
Toronto
Final Financial Summary
report submitted for Audit
Sept 2004
- no response yet
Oct 28, 2004
IEEE Sensor Council
Conference Financial Audit
report summaries
2002 Orlando
2002 Conf loss -$59.9k
2003 Toronto
Pre-audit numbers
2003 Conference loss -$43.6k US
2003 Hotel Attrition payoff –29.1k US ($40k CAD)
not included in audit document
liability was $99.2k US ($124.1k CAD)
Oct 28, 2004
IEEE Sensor Council
Publication income from
Conference publications
2002 Conf Proceedings Income +$69.3k
2003 Conf Proceedings Income +111.5k
New usage model in effect for 2004
Budget
2004 Conf Pub Income budget $51k
2005 Conf Pub Income budget $54.7k
2006 Conf Pub Income budget $56.3k
2007 Conf Pub Income budget $58k
Oct 28, 2004
IEEE Sensor Council
Sensors Conference 2002
Loss of $59.9k – per Audited Budget
• Includes returning $30k Seed money to Sensors Council
• Conference “lowlights”. No signed PCM contract. PCM did
not manage to budget or get approvals for expenses over budget
(s.a. $83k actual vs. $23k budget for conf proceedings & tutorial
printing therefore a $50k loss). Security hired without approval.
Exhibit income much lower than expected ($40k income
expected, $9k actual).
• Does not include the $69.3k profit returned to Council from
proceeding sales in 2002
• Does not include the $111.5k profit returned to Council from
proceeding sales in 2003
OVERALL $120.9k Profit to date
Oct 28, 2004
IEEE Sensor Council
Sensors Conference 2003
pre-audit completion
Loss of $43.6k – Submitted audit report
• Includes returning $30k Seed money to Sensors Council
• No signed PCM contract. Attendance VERY LOW. No
reduction in promo items ordered based on attendance #’s. PCM
did not ask for approvals for expenses.
• Hotel contract of rooms at high room rate causing attendees to
select other housing. Contract included free exhibit hall.
• Does not include $29.1 payoff to hotel for attrition clause.
• No proceeding sales were expected to be received in 2003 (conf
Oct 03) so none included.
Overall $72.7k loss to date
Oct 28, 2004
IEEE Sensor Council
Sensors Conference 2004
Budget preliminary
$TBD – Vellekoop to present estimate
• Includes returning $15k Seed money to Sensors Council.
• Two bank accounts set up one US, one Austria. Only US
did get seed money (in Oct).
• Multiple donations from Vienna University (meeting
rooms etc)
• Food & Beverages provided at lower rate from University
services
• Donation of city of ½ banquet costs
• No exposure to hotel attrition, room block or food & bev
• No proceeding sales to date
Oct 28, 2004
IEEE Sensor Council
2002/2003/2004
Registration #’s
Attendees
617 (pd 557?)
357
~605-625
# of students in total
~63
~109
Tutorials
125
Oct 28, 2004
55
IEEE Sensor Council
~70?
IEEE Sensors
Technical co-sponsor Proposal
Chris Schober
October 2004
Oct 28, 2004
IEEE Sensor Council
Requests for Technical co-sponsor
• Budget form must be submitted for approval
• If approved, $250 Fee to be paid to Council
• Limit of 2 years*
• Requires IEEE members get lowest registration rate
• Requires conference to describe reasoning of benefits
to our members in submitted materials.
• Requires VP conferences approval
• Requires conferences to be sponsored by non-profits
* Unless approved by VP Conferences for only special circumstances
Oct 28, 2004
IEEE Sensor Council
Why Charge for Technical co-sponsor?
• Encourages conferences to ask for cosponsorship from Council
• Creates a process to transition technical cosponsored to co-sponsorship
• Allows for participation in conferences
Oct 28, 2004
IEEE Sensor Council