Transcript Welcome to Immaculate Conception School

Master Plan
Needs Assessment
Church of the
Immaculate Conception
November 9, 2011
Agenda for 11/9/11
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Prayer
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Welcome/Introductions/Format
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Fr. Joe Bar
Pastor
Debra Bartgis
Pastoral Council President
Fr. Joe Barr
Master Plan Overview
Committee Reports
(10 minute presentations with 5 minutes Q&A)
 Cemetery
Fr. Joe Barr
 Worship
Julio Esteban
 Parish Community Life
Carole Gibison
 Administrative/Housing
Brian Gobell
 School
George Towle
 Facilities
Dick Magnani
 Closing Prayer
Fr. Joe Barr
Parish Mission Statement
The Parish of the Immaculate Conception
with special devotion to the Blessed Mother,
our patroness, accepts God’s call to proclaim
the Gospel though our commitment to
evangelization, worship, education, service
and stewardship.
Master Plan Steering Committee
To design/implement a master plan to meet
the spiritual, educational, social needs of the
parish with supportive considerations for the
surrounding community.
• Visionary Phase (current): Needs Assessment
• Tactical Phase
• Implementation Phase
Master Plan Subcommittees & Chairs
The five functional subcommittees are
represented by parishioners with varied
interests and expertise.
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Administrative/Housing Chair: Brian Gobell
Cemetery Chair: Joe Hart
Facilities Co-chairs: Dick Magnani, Lou Baird
Parish Community Life Chairs: Carole Gibison, Jack
McGrain, Lynn Lehneis
School Chair: George Towle
Worship Chair: Julio Esteban, Anne-Therese Bechamps
Master Plan Steering Committee
Foundation of a Master Plan
• Over the summer months, the chairs and
members met on numerous occasions
developing a needs assessment for each of
their respective functional committees
Cemetery Committee
I.
Established 13 Goals
 Addressing specifics on how to improve our cemetery
II. Researched Secular & Church Cemeteries with
Columbariums
 2 catholic and 6 secular cemeteries that had columbariums
 5 Churches (Catholic and Protestant) with columbariums
within a 5 mile radius
 Costs, fees, regulations
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Worship Committee
I.
Post-Mass Gathering
 Need Larger Gathering Space
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Current narthex too small/congested
Limited space for parish announcements
 Need More Time for Socializing
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30 minutes between Masses too restrictive
Mass schedule affects religious education classes
 Need Less Restrictive Parking Plan
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Stadium parking discourages lingering
Garage ingress/egress problem for priests
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Worship Committee
II. Sacristy
 Need More Space for Clergy/Altar Servers
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Must accommodate multiple users
 Need Adequate User-Friendly Storage
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Cabinets hard to reach; drawers shallow
Insufficient space for needed materials
Difficult/dangerous access to attic storage
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Worship Committee
III. Children’s Programs
 Need Dedicated Space for Children’s Liturgy of the
Word (CLOW)
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Shared space with Chapel creates conflict
Inadequate learning environment
 Need Indoor CLOW Space at Church
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Time limited to liturgy
 Need Child Care During Masses
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Crying infants distract worshipers
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Worship Committee
IV. Adoration Chapel
 Need to Re-dedicate Purpose
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Chapel has become multipurpose room
Separate space for other devotions
 Needs 24-7 Dedicated Parking
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Not enough current handicap spaces
Night-time safety issue
 Need to Reconfigure Sacristy/Chapel Spaces
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CLOW time limit requires space next to Church
Chapel can stand alone
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Worship Committee
V. Music Ministry
 Need Separate Rehearsal Spaces
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Three singing groups/different schedules
Rehearsals in Church conflict with religious activities
 Need Working Space for Ministry
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No current office space/facilities
No space for meetings
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Worship Committee
VI. Fellowship
 Need Facility to Host Large Events (300 +)
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Existing parish hall too small
 Need Facility to Host Fund Raising Meals
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Inadequate parish hall kitchen
 Need Hall Close to Church
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Existing parish hall too far to walk
Hall to house/unite various parish functions
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Parish Community Life Committee
Meeting Space Needs
I.
 Multi-purpose room to accommodate all youth
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activities
Movable sound-proof walls equipped with technology
Adult Faith meetings range from 9 in Convent – 65
people Parish Hall
Respect Life committee 20 people in Convent – up to
100 for sponsored speakers in Parish Hall
Scouts (Boys/Girls) – weekly (afternoons/evenings)
during school year
Social Functions – use Parish Hall
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Parish Community Life Committee
II. Child Care Needs
 During Mass adjacent to Church
 Adult Faith Committee and Respect Life near meeting
rooms
 Child-age equipment /technology
 Nearby restrooms
III. Library/Resource Room Needs
 Currently inadequate space for Scouts after school
programs, and as a technology center during school
IV. Storage Needs
 Dedicated storage for our participating ministries
and groups
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Parish Community Life Committee
V. Religious Education Needs
 School of Religion – 200 students weekly
 Sacramental Preparation – September-May involving
175 students and parents
 Children’s Liturgy of the Word – year-round – up to 20
children per Mass
 Vacation Bible School – last two weeks of July – 200
students & adult volunteers
 RCIA – September-April one evening weekly
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Parish Community Life Committee
VI. Youth Ministry Needs
 Theme-based religious activities each week (Bible
Study, Topic Night, Worship) – 35 students
 Use Parish Hall, Gym, Cafeteria, Convent, Church
 Expansion into Middle School this Fall
 Exploring expansion into Young Adults
VII. Athletic Association (ICAA) Needs
 Upgraded gymnasium
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Administrative and Housing
I.
Administration
 Existing Conditions
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Located in the basement and first floor of the Convent (second floor
storage only)
7,000 square feet of space on two levels used for business; vacant
convent housing on 2nd & 3rd floors used for storage
(9) full-time and (6) part-time staff members
 Needs Assessment (based on survey results)
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Segregation of staff (by floor) is inefficient
Additional offices for part-time staff
Additional offices can be shared (day-evening)
Large gathering space for 300+ is sometimes requested for
Archdiocesan events
Business meeting spaces for 30 – 60 people
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Administrative and Housing
II. Housing
 Existing Conditions
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Located directly adjacent to the main Church
5,000 square feet of space on three levels
(4) resident-priests + (1) seminarian suite
 Needs Assessment (based on survey results)
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Spatially, current living quarters are adequate
Privacy is compromised due to central location on campus
Not handicap accessible; no elevator
Garage parking access for priests an issue due to parking for
Church/School functions
 Other
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Purchase of nearby residence (house vs. apartment)
Forecast of future priest staffing
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School
I.
Need to Create Premier Middle School
 High outcomes support growth
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STEM, Blue Ribbon Status potential, low student turnover
 99% of ICS students accepted to first choice high school
 Only parochial school in area growing in past 3 years
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Significant opportunity for more students: need 750+
Currently at 540; as high as 650 in 2002
React to the demand now present in the market
 Survey of parents with students leaving at 6th grade
indicates 50% might have remained through 8th grade if
ICS had:
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Gifted & Talented Honors program
Athletic programs
Variety of extracurricular activities
 Requires dedicated Admissions/Recruitment and
Marketing Staff
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School
II. Need to Create First Class Pre-school/Kindergarten
 Pre-k currently at Brown House, not integrated into school
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Need to be seen as visible part of community
Need to coordinate schedules; current schedules not appealing to ICS
parents
Need a “one-stop” solution for parents
 Vibrant Pre-K program is key feeder to ICS
 Financial model requires 80-100 kindergarten students for a
solvent grade school
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Current only 50 students in kindergarten
Kindergarten population should be “lock” for future students; we are
currently jeopardizing the school with only 50 students
 Requires dedicated Admissions/Recruitment and Marketing Staff
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School
III. Possible uses of TCHS building not recommended
 Catholic Magnet School
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Lack of interest from neighboring parishes
 Regional Spiritual Life Center
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Lack of revenue stream to support costs
Safety and security issues for ICS students in building and adjacent
school
 Rental of Space
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Safety and security issues
 Demolition of Building
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Excessive Costs due to asbestos abatement
Negative effect on current ICS
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Facilities
I.
Assets
 Church Building
 Lower Rectory
 Adoration Chapel
 Parish Library
 Rectory & Garage
 Bell Tower
 Convent
 Parking Lots
 Parish Hall
 Athletic Field
 Elementary School
 Playground
 Former High School
 Cemetery
 Brown House
 Roads & Sidewalks
Site Approximately 12 Acres
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Facilities
II. Procedure
 Toured each building and walked campus
 Reviewed available construction drawings
 Reviewed prior Master Plans dated 1998, 2002 & 2004
 Reviewed insurance replacement cost reports prepared
by Suncorp
 Met with Rubeling & Associates to discuss prior Master
Plans
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Facilities
III. Building Issues
 Church/Rectory/Rectory Garage
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Well maintained and suitable for current use
Minor repairs required
 Convent
 Existing live load capacities limit reuse for other occupancy
types
 Wood construction of original 1920 building and 1952 addition fire protection concerns
 Asbestos and lead paint issues
 Electrical and plumbing issues
 No central HVAC system
 Parish Hall
 Warming kitchen is undersized
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Facilities
III. Building Issues (continued)
 Elementary School
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Undersized classrooms 29 total
Functionally obsolete in large part
New windows currently being installed
Building is air conditioned and sprinkled
Constructed in 1920, 1928, 1960 and 1998
Asbestos and lead paint
 Former High School
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Constructed in 1952; 17 classrooms
Grade school uses first floor on a daily basis, balance is vacant
Neglected condition can be readily renovated
Structurally sound building live load capacities will permit any use
Needs to be brought up to code for Handicap access
Needs some life/safety upgrades
Plumbing, heating, electrical and HVAC systems need upgrading
Asbestos and lead paint issues
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Facilities
III. Building Issues (continued)
 Brown House, Lower Rectory and Library
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Physically and functionally obsolete - plumbing, electrical and HVAC
systems have exceeded life expectancy
These buildings do not meet the current Building Codes in one
aspect or another
Reuse as a residence rental property, offices for ICC use or rental
offices will require extensive renovations to bring the buildings up to
code and to upgrade or replace internal systems
Preschool space in Brown House is not at grade
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Facilities
IV. Site Issues
 How to get additional parking spaces
 Improve traffic circulation on campus
 Position of any new buildings
 Enhance the appearance of the campus
 Make walking from parking areas to buildings an enjoyable experience
 Site is now close to maximum impervious area ratio
 Additional storm water management issues will be
required for any new construction, buildings, or paving
for both quantity and quality creative solutions will be
required
 Inadequate play areas for preschool, elementary and
middle schools
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Next Steps
I.
Tactical Phase
 11/30/11 – Meeting with chairs to incorporate parishioner
feedback into a final Master Plan needs assessment
report
 Communicated via 12/25/11 Bulletin
 January 2012 – Interview Architecture Firms with Master
Plan experience from an Archdiocesan approved list
(select by February 2012)
 February/March 2012 – Architecture Firm to meet with
each Master Plan Sub-committee to further assess details
of needs
 Late Spring 2012 – Preliminary Master Plan to be unveiled
at a Parish Town Hall meeting
 Also via web site and bulletin
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Contact Information
Questions? Email [email protected]
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Administrative/Housing: Brian Gobell
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Email: [email protected]
Phone: 443-451-2311
Cemetery: Joe Hart
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Email: [email protected]
Phone: 410-427-4715(McCarty)
Facilities: Dick Magnani
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Email: [email protected]
Phone: 443-253-5721
Parish Community Life: Carole Gibison
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Email: [email protected]
Phone: 410-825-1960
School: George Towle
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Email: [email protected]
Phone: 410-853-7444
Worship: Julio Esteban
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Email: [email protected]
Phone: 410-821-1635