Transcript Managing the COE online system

MANAGING THE COE
ONLINE SYSTEM
Amanda Mount, OSPI
Cindy Jouper, ESD 113
September 9, 2014
7/20/2015
Agenda Items
• COE Big picture
• Data
• Glimpse of new policies
• Score Appeal process
• Online system details
• Student Eligibility Screen
• Approving Subsequent COEs
• Looking up students by SSID
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COE 2014
• 4 content areas
• Reading, writing, math year1 / year 2 and Biology
• New policies
• Not many but critical information to know
• New procedures
• Have to know in order to work with the system
• More students accessing the assessment
• Math and biology submissions continue to increase
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COE Over Time
• First scoring round June, 2007
• Total COEs submitted: 48,064
• Total Met Standard: 33,751
• Percent met by content area:
• Reading
76%
• Writing
58%
• Math Yr. 1 79%
• Math Yr. 2 82%
• Biology
33%
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May and June 2014 results
Percentage met:
• Reading:
• Writing:
• Math Yr. 1:
• Math Yr. 2:
• Biology:
82.2%
70.4%
86.0%
86.8%
33.3%
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DAC and Teacher Training
Purpose:
to make sure every educator working with the COE has
read the guidelines, policies, and test security protocols
to provide support for the appropriate implementation of the
assessment
to deter mis-understanding or mis-use of the system
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Training link
DAC and Teacher Training can be found at:
http://www.coe.k12.wa.us/domain/14
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Eligibility Policy
Who:
• Any student who has attempted the state test one time is
eligible to submit a COE
• Transfer students who meet the criteria for Direct Access
• Students who have been authorized to complete a
subsequent COE
How many:
• A student may submit one full COE per content area
(reading, writing, mathematics and biology) and
subsequent COEs, as needed.
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Invalidated scores
If a student receives a test irregularity and wants to submit
another COE in the same content area, the student must
compile a full collection consisting of entirely new tasks.
• 6 – 8 samples
• Minimum of two on-demand
• Full strand coverage
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Subsequent COEs
What are the sufficiency requirements?
A standard subsequent submission consists of:
•4 new work samples (that the student has not previously submitted).
•Coverage of all strands
•New on-demand samples are recommended, but not required.
Students who had a score below 50% of the cut score for the content area on their
initial collection are eligible to submit an expanded subsequent submission.
An expanded subsequent submission consists of:
•5 - 6 new work samples (that the student has not previously submitted)
•Coverage of all strands
•Two new on-demand samples are required.
Content area
Standard
subsequent
Cut score
Expanded
subsequent
Reading
72
37 - 71
36 and below
Writing
17
9 - 16
8 and below
Math Yr 1
24
12 - 23
11 and below
Math Yr 2
14
8 - 13
7 and below
Biology
41
21 - 40
20 and below
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Score Appeals Policy
New procedure:
• Family contacts DAC to determine whether to pursue
score appeal
• DAC contacts OSPI and requests an electronic version of
the COE
• DAC and parent meets to review collection and discuss
appeal option
• If parent opts to submit a COE Score Appeal Form
• DAC MUST sign and date form before submitting to OSPI
The Score Appeal form can be found at:
http://www.coe.k12.wa.us/Page/109
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Online Tools
• COE website – http://www.coe.k12.wa.us
• Go to “Admin Information”
• Use this site for general information about COE
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Online COE (eCOE)
• Use this site to:
• Check eligibility
• Move or activate students
• Authorize subsequent submissions
• Check submission status
• Log in through EDS
• EDS permissions needed:
• eCOEDistrictAdministrator AND
• eCOEDistrictAssessmentCoordinator
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Checking Eligibility
• Under Admin menu on left, choose
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“Work in School”
Choose the school from the drop-down
menu, then click Select
Under the Status menu, select
“Student Eligibility”
You will see a list of all of the students
in your school
See the top of the page for eligibility
codes
Click the “Export to Excel” button to
download a copy to your computer
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New Feature! Move or Activate Students
• DACs, Principals and Teachers can now look up students
by SSID number and either activate their account (for
students who are super-seniors) or move them to the
correct school
• Instructions can be downloaded from the COE website
under the Assessment Coordinators section. Look for
“Activating Students”.
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Authorizing Subsequent Submissions
• All subsequent submissions need to be authorized by a district
administrator before a student can be added to a class (the
$200 scoring fee must be approved).
• Detailed instructions on the COE website at:
http://www.coe.k12.wa.us/domain/53
• Steps:
• Log in through EDS
• Click on Subsequent Submission in the bottom menu
• A list of subsequent-eligible students appears
• Check the ones you are authorize, then click Approve button at the top
of the page
• Teachers will now be able to add students to their groups
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Checking Submission Status
• Highly recommended that you check the submission
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status before submissions close
Log in to online COE (eCOE) through EDS
Under Status menu, click on “Status Summary”
The column on the far right tells you the submission
status for every student who is in a group
When submission is complete it reads “Submitted to
OSPI”
If collections are in “Teacher Review” or “Principal
Review” they have not been submitted.
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Webinars
Webinar Title
Date and Time
Link to Registration
Managing the COE Online
System
September 9, 2014
10:00 AM - 10:45 AM
Click here.
The Mathematics COE:
Planning for Success
September 11, 2014
3:00 PM - 3:45 PM
Click here.
Biology COE:
Best Practices
September 24, 2014
3:00 PM - 3:45 PM
Click here.
Webinars can be found at: http://www.coe.k12.wa.us/domain/14
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Contacts
Amanda Mount, OSPI, COE Operations Specialist
[email protected]
(360) 725-6037
Cindy Jouper, ESD 113, Program Director COE
[email protected]
(360) 464-6708
Fax: (360) 943-0944
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